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2024-09-30-accounts

Trustees’ Annual Report for the period

From 1[st] October 2023 to 30[th] September 2024 Charity name: North Harrow Community Library

Charity registration number: 1162446

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are
(1) to advance education of the public by
the provision of a lending library service for
the benefit
of residents of North Harrow and the
surrounding area.
(2) to promote the benefit of the inhabitants
of North Harrow and surrounding
communities (the
area of benefit), without distinction of age,
sex, race, political, religious or other
opinions, by
associating when appropriate together the
local authorities, voluntary organisations,
local
schools and inhabitants in a common effort
to advance education, relieve poverty and
to
provide facilities, in the interests of social
welfare, for education, recreation and other
leisure
time occupation for the inhabitants with the
objects of improving their conditions of life;
(3) such charitable purposes for the public
benefit as are exclusively charitable
according to the
laws of England and Wales as the trustees
may from time to time determine.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 NHCL is a community led facility that is
open to all, with a traditional library book
lending and all the facilities normally
available in public libraries.
Year ending 30 September 2024 was our
Sixth year of operation. We are building on
the previous years by increasing the
number of activities.
We organised a number of events including
for Diwali, Halloween and Christmas.
We are working with other organisations
like Age UK and have increased our rental
income, via regular weekly bookings.
We are starting to increase our
memberships which has increased to over
3800, largely because of the range of
activities we put on and also promotion via
social media. Word of mouth is also
becoming an important driver for new
visitors.
Library was a designated warm hub during
the winter months and for the year ending
30 September 2024 we were also funded
to carry on running the hub during the
summer period. We are an important part
of the Harrow Council’s hub initiative.
Our operating hours as a lending library are
21 hours, by opening three days a week on
Tuesdays, Thursdays and Saturdays
between 10am and 5pm.
Actives we undertook: -
Knitting club
Art Class for Adults
Rhyme time
Art & Crafts for Children
Diwali Party
Halloween Party
Christmas party
Reading Journey for children during the
summer holidays
Councillor Surgeries
Safer neighbourhood teams
Harrow Council consultations
Children’s coding club
During summer we also ran workshops for
children on money management.
Weekly Yoga and Sound bath meditation
sessions.
We collaborate with the local NHS GP to
provide health and general welfare talks.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have complied with their duty
to have due regard to the commission’s
public benefit guidance when exercising
any powers or duties to which the guidance
that is relevant.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 NHCL is wholly run by volunteers, and we
have recruited from across the whole
community of Harrow.
With our profile growing we are getting new
volunteers with 60 on average helping to
operate the library during this period. We
are also getting younger volunteers joining.
The trustees are extremely grateful to all
those who kept our services running
through the year and helping
The age range of volunteers is getting
younger, and we are now starting to plan
on using these volunteers to add new
activities for our communities.
For the period 1/10/2023 to 30/09/2024
there were 5003 volunteer hours given by
our volunteers.
Other

Achievements and Performance

SORP reference

Additional information (optional) You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 In the year ended 30 September 2024 the
charity had a turnover of £119,494 with
£47594 allocated to unrestricted funds and
£71900 restricted for continued expenditure
related to grant income.
Expenditure on overheads was
£60850 and on grant related projects
£7576 showing a total expenditure of
£76426.
Carried forward unrestricted and restricted
funds were £184022 and £3050. Total of
£187072
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We have overheads liabilities still payable
from 18 July to September 24 of £96262
which haven’t been yet recharged by the
freeholder.
Number of reserves held Para 1.22 2
Reasons for holding zero
reserves		 Para 1.22 NA
Details of fund materially in
deficit		 Para 1.24 NA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The principal risk facing the charity is if
there was a sudden drop off in the
number of volunteers needed to operate
the library causing intermittent closures.

Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Memorandum and Articles of Association
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name North Harrow Community Library
Other name the charity uses
Registered charity number 1162446
Charity’s principal address 17 Edward Road
Harrow
Middlesex
HA2 6QB

Names of the charity trustees who manage the charity

1
2
3
4
5
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7
8
9
10
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19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
K Shah Chair
B Stephenson
M Keane Treasurer
J Mote
Rehan Jaffer
Julie Vazquez 08/10/2023
Ramya
Jegatheesan
Usha Prema
Karen Lury

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Additional information (optional)
Names and addresses of advisers (Optional information)		 Additional information (optional)
Names and addresses of advisers (Optional information)		 Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Kamal Shah

Chair

14/07/2025

14/07/2025

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North Harrow Community Library 1162446
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2023 30/09/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 3275 - - 3,275 5,148
Grants 0 71,900 - 71,900 67,231
Room Rental 31280 - - 31,280 15,315
Events - - - 921
Sales Products 10548 - - 10,548 7,356
Other 50 # - - 50 170
Bank Interest Received 2441 - - 2,441 -
- - - -
Sub total (Gross income for
AR) 47,594 71,900 - 119,494 96,141
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total 0 - - - -
Total receipts 47,594 71,900 - 119,494 96,141
A3 Payments
Rent - 60,000 - 60,000 60,000
Computer Software & Warm Hub Supplies
455 1,500
- 1,955 1,407
Repairs & Renewals & Alarm & Cleaning
1,976
- 1,976 2,362
Course Suppliers - 3,200 3,200 3,000
Covid Sanitary Measures/Events Costs&
accountants fees & alarm & Cleaning 812
- 812 299
Insurance 689 500 - 1,189 1,056
Printing, Postage, telephone, Internet - - 1,833
Subscriptions 35 - 35 -
Other direct expense (inc bank charge)
2,289 3,650
- 5,939 6,137
Stationery & General Expenses/Ebay
1,320 -
Shipping & subscriptions 1,320 1,423
7,576 68,850 - 76,426 77,517
A4 Asset and investment
purchases, (see table)
Net Debtors Y/E (movement) - 572 - - - 572 560
- - - -
Sub total -572 - - - 572 # 560
Total payments 7,004 68,850 - 75,854 78,077
Net of receipts/(payments) 40,590 3,050 - 43,640 18,064
A5 Transfers between funds - - - 0 -
A6 Cash funds last year end 143,432 # - - 143,432 125,368
Cash funds this year end 184,022 3,050 - 187,072 143,432
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CCXX R1 accounts (SS)

07/03/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use		 Signature
We have overheads payable from July 18
to Sept 24 to be recharged
Details
b/fwd
Cash Funds for the Year
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
143,432
-
40,590
3,050
-
-
184,022
3,050
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
96,262
-
-
-
-
-
Print Name
Kamal Shah		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
14/07/2025

CCXX R2 accounts (SS)

07/03/2025

2

N

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name NORTH HARROW COMMUNITY LIBRARY members of On accounts for the year 30/9/2024 Charity no 1162446 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 09/ 2024

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:~~

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 22/05/2025 Name: CHANDRIKA MALDE Relevant professional ACCA IFA qualification(s) or body (if any): Address: 9 HUNTERS GROVE HARROW HA3 9AB

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER