**To** ## **Trustees' Annual Report for the period** Period start date Period end date 1 Oct 2021 30 September 2022 ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
North Harrow Community Library|
North Harrow Community Library| |---|---|---| |||| ||
NHCL|| ||1162446|| ||
17 Edward Road|| ||North Harrow|| ||Middx|| ||Postcode|HA2 6QB| **Names of the charity trustees who manage the charity** 8 |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |K Shah|Chair||| |B Stephenson|||| |M Keane|Treasurer||| |Susan JoyThomas||1/10/2021 to 31/10/2021|| |J Mote|||| |Rehan Jaffer|||| |Julie Vazquez|||| |Ramya
Jegatheesan|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 The objects of the CIO are ## **Summary of the objects of the charity set out in its governing document** (1) to advance education of the public by the provision of a lending library service for the benefit of residents of North Harrow and the surrounding area. (2) to promote the benefit of the inhabitants of North Harrow and surrounding communities (the area of benefit), without distinction of age, sex, race, political, religious or other opinions, by associating when appropriate together the local authorities, voluntary organisations, local schools and inhabitants in a common effort to advance education, relieve poverty and to provide facilities, in the interests of social welfare, for education, recreation and other leisure time occupation for the inhabitants with the objects of improving their conditions of life; (3) such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine. NHCL is a community led facility that is open to all, with the traditional library book lending and all the facilities normally available in public libraries. Year ending 30 September 2022 was our third twelve months of operation. However due to the Covid 19 pandemic we had to deal with post covid lockdowns issues. We opened for three days 15 hours a week with Covid secure measures. We organised a small Christmas event in December 2021, all our other events and activities only starting slowly in March 2022. There was reluctance from our users and the usage of the library was severely impacted. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Most activities from the Community groups who were using the library pre pandemic were also finding the reluctance of their members to mix indoors, which had an impact on our rental income. We actively applied for funding and were lucky to be awarded grants from National Coronavirus Omicron Grant administered by the local authorities and the National Lottery Community Fund awarded a £10K grant. The trustees decided this was opportune time to change our light fittings to LED, funded from our reserves and a small contribution from the Ward Councillors CIL Fund. We closed for 4 weeks over Christmas to carry this work. This work improved our lighting levels, reduced our carbon footprint and our ongoing utility costs. In July 2022 we organised a major event “Street Party in Library “, this event celebrated her majesty’s platinum jubilee, and was funded via a grant from the Arts Council jubilee fund. Over 400 people attended event over the day and was an important event to encourage people to return back to the library. Between July and September, we saw a steady increase in the number of visitors. The trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance that is relevant. March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** NHCL is wholly run by volunteers, and we have recruited from across the whole community of Harrow. As a result of the pandemic, we lost some volunteers who decided not to return. We actively advertised to recruit new volunteers with 60 volunteers helping to operate the library during this period. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; We relied particularly heavily on our most experienced volunteers and the trustees are extremely grateful to all those who kept our services running through another difficult year post pandemic. . - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance March **2012** **TAR** 5 Section D Achievements and performance Over the twelve months we have managed to operate to a limited library **Summary of the main** service in Covid secure way. **Summary of the main achievements of the charity during the year** Despite challenging times: - - increased our membership. - Managed to open the library for 15 hours a week, three days a week. - Slowly saw an increase in the numbers visiting the library - Retained our core group of volunteers. - Provided support to the community and signposted people to other groups and organisation. - We took part in weekly meetings with the Local Authority and other voluntary groups to get the latest information on the pandemic. - Kept the profile of library up on social media. - Managed to secure funding. - Completed the lighting project on time & on budget. - Started our events with a successful Jubilee celebration. March **2012** **TAR** 6 ## **Section E** ## **Financial review** The trustees continually review the financial situation with the aim of **Brief statement of the** ensuring that we hold at least 6 months of reserves. Fund-raising efforts **charity’s policy on reserves** will be planned to achieve this level of liquidity. **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kamal Shah **Position (eg Secretary, Chair,** Chair **etc) Date** 21/07/2023 March **2012** **TAR** 7 **North Harrow Community Library 1162446 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/10/2021 30/09/2022 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**3,053**
**81,549**
**6,321**
**82**
**7,083**
**150**
**-**
**-**
**98,238**
**-**
**-**
**-**
**98,238**|**Total funds**
**to the nearest £**
**3,053**
**81,549**
**6,321**
**82**
**7,083**
**150**
**-**
**-**
**98,238**
**-**
**-**
**-**
**98,238**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Donations|**3053**||**-**||**-**||**3,053**||**1,847**| |Grants|**15999**||**65,550**||**-**||**81,549**||**113,704**| |Room Rental|**6321**||||**-**||**6,321**||**391**| |Events|**82**||**-**||**-**||**82**||**-**| |Sales Products|**7083**||**-**||**-**||**7,083**||**5,413**| |Other|**150**||**-**||**-**||**150**||**60**| ||||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**32,688**||**65,550**||**-**||**98,238**||**121,415**| ||**-**
**-**
**0**||**-**
**-**
**-**||**-**
**-**
**-**||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**0**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||**32,688**||**65,550**||**-**||**98,238**||**121,415**| ||||||||||| |
Rent|**0**||**60,000**||**-**||**60,000**||**60,000**| |Computer Software|**340**||||**-**||**340**||**354**| |Repairs & Renewals & Alarm|**298**||||**-**||**298**||**263**| |Covid SanitaryMeasures/Events Costs|**0**||**2980.00**||**-**||**2,980**||**1,700**| |Insurance|**1038**||||**-**||**1,038**||**868**| |Printing,Postage,telephone,Internet|**959**||||**-**||**959**||**980**| |Covid Video & LightingProject|**9162**||**2000.00**||**-**||**11,162**||**2,778**| |Other direct expense(inc bank charge)|**1273**||**570.00**||**-**||**1,843**||**75**| |Stationery & General Expenses/Ebay
Shipping|**1671**||||||**1,671**||**1,533**| ||**14,741**||**65,550**||**-**||**80,291**||**68,551**| ||**12**
**-**
**12**||**-**
**-**
**-**||**-**
**-**
**-**||**12**
**-**
**12**
**80,303**

**17,935**||| |**A4 Asset and investment**
**purchases (see table)**|||||||||| |**,**
**Net Debtors Y/E**|**12**||||||||| ||**-**||||||||| |**_Sub total_**|**12**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**14,753**||**65,550**||**-**||**80,303**||**68,551**| ||||||||||| ||**17,935**||**-**||**-**||
**17,935**||**52,864**| ||**0**||**-**|
|**-**||**0**||**-**| ||**107,433**||**-**||**-**||**107,433**||**54,569**| ||**125,368**||**-**||**-**||**125,368**||**107,433**| CCXX R1 accounts (SS) 05/07/2023 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Signature
We have overheads payable from July 18
to Sept 22 to be recharged
**Details**
b/fwd
Cash Funds for the Year
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**107,433**
**-**
**17,935**
**-**
**-**
**-**
**125,368**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**69,500**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 05/07/2023 2 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name NORTH HARROW COMMUNITY LIBRARY **members of On accounts for the year** 30/09/2022 **Charity no** 1162446 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (*) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** C R MALDE **Date:** 01/07/2023 **Name:** CHANDRIKA MALDE **Relevant professional qualification(s) or body** ACCA **(if any): Address:** 9 HUNTERS GROVE HARROW HA3 9AB ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**