**To**
## Section A
## **Trustees' Annual Report for the period**
Period start date Period end date 1 Oct 2020 30 September 2021
## Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
North Harrow Community Library|
North Harrow Community Library|
|---|---|---|
||||
||
NHCL||
||1162446||
||17 Edward Road||
||North Harrow||
||Middx||
||Postcode|HA2 6QB|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||K Shah|Chair|||
||B Stephenson||||
||M Keane|Treasurer|||
||S Bush||1/10/20 to 31/05/2021||
||J Mote||||
||Susan JoyThomas||||
||Rehan Jaffer||||
||Julie Vazquez||||
||Ramya
Jegatheesan||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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March **2012**
**TAR**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Elected Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
**Objectives and activities**
March **2012**
**TAR**
2
The objects of the CIO are
## **Summary of the objects of the charity set out in its governing document**
(1) to advance education of the public by the provision of a lending library service for the benefit of residents of North Harrow and the surrounding area. (2) to promote the benefit of the inhabitants of North Harrow and surrounding communities (the area of benefit), without distinction of age, sex, race, political, religious or other opinions, by associating when appropriate together the local authorities, voluntary organisations, local schools and inhabitants in a common effort to advance education, relieve poverty and to provide facilities, in the interests of social welfare, for education, recreation and other leisure time occupation for the inhabitants with the objects of improving their conditions of life; (3) such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine. NHCL is a community led facility that is open to all, with the traditional library book lending and all the facilities normally available in public libraries.
Year ending 30 September 2021 would have been our second full twelve months of operation. However due to the Covid 19 pandemic we had to deal with various lockdowns. During the periods of opening between lockdowns we opened for three days 15 hours a week with very strict Covid secure measures
All our normal events and activities programme for adults and children stopped for health and safety reasons.
All activities from the Community groups who were using the library as a hub also stopped. This had a severe impact on our revenue stream.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We actively applied for funding and were lucky to be awarded grants from Harrow Giving and the National Coronavirus Business Funding Grants administered by the local authorities
The trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance that is relevant.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
NHCL is wholly run by volunteers, and we have recruited from across the whole community of Harrow. We have started with 70 volunteers from across our community and of all ages.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
As a result of the pandemic, we had some volunteers who were in the vulnerable group and were shielding. We actively advertised to recruit new volunteers with 55 volunteers helping to operate the library during this period.
We relied particularly heavily on our most experienced volunteers and the trustees are extremely grateful to all those who kept our services running through a very difficult year
.
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance Over the twelve months we have managed to operate to a limited library **Summary of the main** service in Covid secure way. **achievements of the charity during the year** Despite challenging times: -
**Summary of the main achievements of the charity during the year**
- increased our membership.
- Managed to open the library for 15 hours a week, three days a week.
- During this time providing online access became a vital service for users.
- Retained our core group of volunteers.
- Provided support to the community and signposted people to other groups and organisation
- We took part in weekly meetings with the Local Authority and other voluntary groups to get the latest information on the pandemic.
- Created videos and posters to promote the uptake of the covid vaccine.
- Developed Online content on our YouTube Chanel.
- Ran online events on Zoom and Facebook live.
- Kept the profile of library up on social media
- Managed to secure funding.
March **2012**
**TAR**
5
## **Section E Financial review**
The trustees continually review the financial situation with the aim of **Brief statement of the** ensuring that we hold at least 7 months of reserves. Fund-raising efforts **charity’s policy on reserves** will be planned to achieve this level of liquidity.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Kamal Somchand Shah **Position (eg Secretary, Chair,** Chair **etc) Date** 29/06/2022
March **2012**
**TAR**
6
||**North Harrow Community Library**|**North Harrow Community Library**|**North Harrow Community Library**|**North Harrow Community Library**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|01/10/2020
Period start date|**To**|||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1847.00**
**50926.00**
**391.00**
**0.00**
**5413.00**
**60.00**
**0.00**
**0.00**
**58637.00**
**0.00**
**0.00**
**0.00**
**58637.00**
**0.00**
**354.00**
**263.00**
**868.00**
**980.00**
**75.00**
**1308.00**
**3848.00**
**0.00**
**0.00**
**0.00**
**3,848**
**54789.00**
**0.00**
**52644.00**
**107433.00**|**Restricted**
**funds**
**to the nearest £**
**-**
**62,778**
**-**
**-**
**-**
**-**
**-**
**-**
**62,778**
**-**
**-**
**-**
**62,778**
**60,000**
**0.00**
**1700.00**
**0.00**
**0.00**
**2777.74**
**0.00**
**225.00**
**64,703**
**-**
**-**
**-**
**64,703**
**- 1,925**
**-**
**1,925**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,847**
**113,704**
**391**
**-**
**5,413**
**60**
**-**
**-**
**121,415**
**-**
**-**
**-**
**121,415**
**60,000**
**354**
**263**
**1,700**
**868**
**980**
**2,778**
**75**
**1,533**
**68,551**
**-**
**-**
**-**
**68,551**
**52,864**|**Last year**
**to the nearest £**|
|Donations|**1847.00**||**-**||**5,806**|
|Grants|**50926.00**||**-**||**87,199**|
|Room Rental|**391.00**||**-**||**3,192**|
|Events|**0.00**||**-**||**835**|
|Sales Products|**5413.00**||**-**||**1,839**|
|Other|**60.00**||**-**||**-**|
||**0.00**||**-**||**-**|
||**0.00**||**-**
**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**58637.00**||||**98,871**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**0.00**||**-**|||
||**0.00**||**-**
**-**||**-**|
|**_Sub total_**|
**0.00**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**98,871**|
|||||||
|
Rent|**0.00**||**-**||**75,000**|
|Computer Software|**354.00**||**-**||**731**|
|Repairs & Renewals & Alarm|**263.00**||**-**||**53**|
|Covid Sanitary Measures/Events Direct
Costs|||**-**||**2,847**|
|Insurance|**868.00**||**-**||**945**|
|Printing,Postage,telephone,Internet|**980.00**||**-**||**1,028**|
|Covid Video|||**-**||**-**|
|Other expenes inc Bank Charges|**75.00**||**-**||**84**|
|Stationery& General Expenses|**1308.00**||**-**||**35**|
|**_Sub total_**|**3848.00**||||**80,723**|
|||||||
|**A4 Asset and investment**
**purchases (see table)**||||||
|**,**|**0.00**||**-**|||
||**0.00**||**-**
**-**|||
|**_Sub total_**|**0.00**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**80,723**|
|||||||
||**54789.00**||**-**||**18,148**|
||**0.00**||**-**|**-**
**54,569**|**-**|
||**52644.00**||**-**||**36,421**|
||**107433.00**||
**-**|**107,433**|**54,569**|
CCXX R1 accounts (SS)
20/06/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Signature
We have overheads payable from July 18
to Sept 20 to be recharged
**Details**
b/fwd
Cash Funds for the Year
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**52,644**
**1,925**
**54,789**
**-**
**1,925**
**-**
**-**
**107,433**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**49,500**
**-**
**-**
**-**
**-**
**-**
Print Name
Kamal Shah|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Kamal Shah|29/06/2022|
|||||
CCXX R2 accounts (SS)
20/06/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
NORTH HARROW COMMUNITY LIBRARY|Charity Name
NORTH HARROW COMMUNITY LIBRARY|Charity Name
NORTH HARROW COMMUNITY LIBRARY|
|---|---|---|---|
|||||
||30/09/2021|**Charity no**
**(if any)**|1162446|
|||||
||(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**||06/06/2022|
|---|---|---|
||||
||CHANDRIKA MALDE||
||||
||ACCA||
**Oct 2018**
1
**IER**
## **(if any):**
**Address:** 9 HUNTERS GROVE HARROW HA3 9AB
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**