2020-09-30-accounts - North Harrow Community Library

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 1 Oct 2019 30 September 2020 To

Section A Reference and administration details

Charity name North Harrow Community Library Other names charity is known by NHCL Registered charity number (if any)[1162446 ] Charity's principal address 17 Edward Road North Harrow Middx Postcode HA2 6QB

North Harrow Community Library

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
K Shah	Chair
R Barber	Secretary
B Stephenson
G Devine
M Keane	Treasurer
S Bush
J Mote
Susan JoyThomas		18/11/2019
Rehan Jaffer		18/11/2019
Julie Vazquez		18/11/2019
Ramya Jegatheesan		18/11/2019

TAR

March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Elected Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

March 2012

Summary of the objects of the charity set out in its governing document

The objects of the CIO are (1) to advance education of the public by the provision of a lending library service for the benefit of residents of North Harrow and the surrounding area. (2) to promote the benefit of the inhabitants of North Harrow and surrounding communities (the area of benefit), without distinction of age, sex, race, political, religious or other opinions, by associating when appropriate together the local authorities, voluntary organisations, local schools and inhabitants in a common effort to advance education, relieve poverty and to provide facilities, in the interests of social welfare, for education, recreation and other leisure time occupation for the inhabitants with the objects of improving their conditions of life; (3) such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine. NHCL is a community led facility that is open to all, with the traditional library book lending and all the facilities normally available in public libraries.

Year ending 30 September 2020 would have been our first full twelve months of operation. However due to the Covid 19 we decided to close on 16[th] March 2020 as precautionary measure even though the national was not announced until 23[rd] March.

We implemented very strict Covid secure measures and reopened on 14[th] July, operating for limited hours for three days a week, purely as a library service to borrow books.

All our normal events and activities programme for adults and children stopped for health and safety reasons.

All activities from the Community groups who were using the library as a hub also stopped. This had a severe impact on our revenue stream.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We actively applied for funding and were lucky to be awarded grants from The National Lottery Communities Fund, Tesco Bags for Life and the Edward Harvist trust which helped to cover our running costs during this period.

The trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

TAR

March 2012

NHCL is wholly run by volunteers, and we have recruited from across the whole community of Harrow. We have started with 70 volunteers from across our community and of all ages.

You may choose to include further statements, where relevant, about:

As a result of the pandemic, we had some volunteers who were in the vulnerable group were shielding. We actively advertised to recruit new volunteers with 55 volunteers helping to operate the library during this period.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Over the twelve months we have managed to operate to operate a limited library service in Covid secure way.

Despite challenging times: -

increased our membership from 1500 to 1900.
Managed to open the library for 15 hours a week, three days a week.
Retained our core group of volunteers.
Developed Online content on our YouTube Chanel.
Ran Online events on Zoom and Facebook live.
Managed secure funding from different sources.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees will continually review the financial situation with the aim of ensuring that we hold at least 7 months of reserves. Fund-raising efforts will be planned to achieve this level of liquidity

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Kamal Shah Position (eg Secretary, Chair, etc) Chair Date 05/072021

TAR

March 2012

----- Start of picture text -----
North Harrow Community Library 1162446
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2019 30/09/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 5806.00 - - 5,806 4,825
Grants 9999.00 77,200 - 87,199 62,277
Room Rental 3192.00 - - 3,192 7,813
Events 835.00 - - 835 1,229
Sales Products 1839.00 - - 1,839 1,993
0.00 - - - -
0.00 - - - -
0.00 - - - -
Sub total (Gross income for
21671.00 77,200 - 98,871 78,137
AR)
A2 Asset and investment sales,
(see table).
0.00 - - -
0.00 - - - -
Sub total 0.00 - - - -
Total receipts 21671.00 77,200 - 98,871 78,137
A3 Payments
Rent 0.00 75,000 - 75,000 45,000
Computer Software 456.00 275 - 731 1,561
Repairs & Renewals 53.00 - - 53 1,613
Events & Direct costs 2847.00 - - 2,847 8,471
Insurance 945.00 - - 945 810
Printing, Postage, stationery & telephone
1028.00 - - 1,028 1,227
Water Rates 0.00 - - - 24
Bank Charges 84.00 - - 84 -
General Expenses 35.00 - - 35 494
Sub total 5448.00 75,275 - 80,723 59,200
A4 Asset and investment
purchases, (see table)
0.00 - - -
0.00 - - -
Sub total 0.00 - - - -
Total payments 5448.00 75,275 - 80,723 59,200
Net of receipts/(payments) 16223.00 1,925 - 18,148 18,937
A5 Transfers between funds 0.00 - - - -
A6 Cash funds last year end 36421.00 - - 36,421 -
Cash funds this year end 52644.00 1,925 - 54,569 18,937
----- End of picture text -----

CCXX R1 accounts (SS)

07/12/2020

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use	Signature We have overheads payable from July 18 to Sept 20 to be recharged Details b/fwd Cash Funds for the Year Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 36,421 - 16,223 1,925 - - 52,644 1,925 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 29,759 - - - - - Print Name Kamal Shah	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 05/07/2021

CCXX R2 accounts (SS)

07/12/2020

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinèr's Rèport Report to the trusteesl m•mbers of North Harrow Communty Library On accounts for the year ended September 2020 Charity no (rf any) 1162446 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust.) for the year ended Responsibilitigs and basis of report As the charity's Injstees, you are responsible for the preparation of the accounts in accordance the requirements of the Charittes Act 2011 ('the Act'l. I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent tThe charitys gross incorne exceeded £250,000 and l am qualified lo examlnerfs statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll- D81ete I l if not 8pplicable. I have compleled my examination. I confim Ihal no material matters have come to my attention in connection with the examination {other than that disclosed below ') whith gives me cause lo believe that in. any material respect.. rds; or cJJnceming the fom and COFrte that view**19.ftOtrfrffiatter I have no concems and have come a088 no other matters in connection with the examination lo whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please d& e the words in the brackets if they do not apply. Slgned: Date.. IA Name: Relevant professlonal qualificatlonlsl or body Aert/t IER Oct 2018

(If any): Addre55: Section B Disclosure Only complete if the examir)er needs to highlighl malerial matters of concem {see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glve here brfef details of any items that the examiner wishes to disclose. IER Oct 2018