## **Trustees’ Annual Report for the period** ## **From 1[st] September 2020 Period start date to 31[st] August 2021 Period end date** ## **Charity name: Ladybird Playgroup and Pre-School** ## **Charity registration number: 1162435** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Ladybird Playgroup**
**and Preschool Charity is to work for**
**public benefit. There objects are to**
**develop and enable the development**
**and education of all children and young**
**people accessing the service.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To provide an early year setting for**
**children to be able to learn is a safe**
**environment and in a safe way.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, all the Trustees have read the**
**guidance issued by the Charities**
**Commission on Public Benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has been able to work**
**providing a valuable and inclusive**
**service to children and the young**
**people in yet another exceedingly**
**difficult year. The support the staff and**
**committee have given to the families by**
**enabling the service to remain open**
**initially for those families and children**
**of keyworkers, but then to re-open for**
**all as families felt safe to attend.**
**As COVID restrictions have eased we**
**have seen a slow return of children to**
**the setting, however numbers have**
**been and are continuing to be low.**
**Parents have not had the need or**
**continue to be nervous about sending**
**their children in. Parents are not**
**extending their child’s hours past the**
**statutory 15hrs funding.**
**The charity has continued to support**
**the local primary school with facilitating**
**a Breakfast Club which enables wrap**
**around care and enabling parents to be**
**able to return to their place of work, but**
**again numbers are low as parents do**
**not have the need for this provision,**
**with many continuing to work from**
**home.**| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** Review of the charity’s Para 1.21 **The Charity has been supported through** financial position at the end **a financially challenging year with extra** of the period |||**funding from the Local Authorities -**
**Early Years Team.**
**We have maintained the fee structure to**
**support the families enabling them to**
**utilise this service. However, numbers**
**of children as a whole using the service**
**continue to be low, similarly with**
**Breakfast club.**
**The staff/ committee / trustees have**
**started to organise fundraising activities**
**to support purchasing additional**
**educational equipment to support the**
**children.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves fall into 3 categories:**
**1. Unrestricted Funds (cover staff costs**
**and those of administration and support**
**without which Ladybird could not**
**operate.)**
**2. Restricted funds, (donations and**
**grants for a specific purpose)**
**3. Designated Funds (amounts**
**specifically excluded from being used to**
**meet the day-to-day running costs of**
**Ladybird. Sums raised through**
**fundraising activities fall into this**
**category)**| |Amount of reserves held|Para 1.22|**£80K**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Ladybird Playgroup and Preschool**
**position is a status quo. Due to our**
**previous successful years, 0)we have a**
**healthy balance and reserves to support**
**the Playgroup through these uncertain**
**times, for a short period anyway.**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The Charities Trustees consists of 9**
**people, whom have or had a child at**
**Ladybird Play Group and Preschool.**
**They come from all walks of life to come**
**together for the benefit of the charity to**
**ensure its integrity and success.**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Prior to the AGM information is shared**
**and emailed out asking any interested**
**parties to attend the AGM and to be**
**nominated and seconded to join the**
**Ladybird Playgroup Charity as**
**committee members. Trustees are**
**nominated and elected into post.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Ladybird Playgroup and Pre-School| |---|---| |Other name the charity uses|Ladybird Playgroup| |Registered charity number|1162435| |Charity’s principal address|School Lane
Thriplow
SG8 7RH| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Sarah Wells|Chairperson||| ||Brian Symes|Treasurer|From 28/4/22|| ||TraceyDervish|Secretary|From 28/4/22|| ||Matt Wells|Policies||| ||Chloe Phillips|Fundraising||| ||Jules White|Fundraising||| ||Sarah Woodard|Trustee|From 28/4/22|| ||Sharon McGinty|PlaygroupLeader||| ||Michelle
Fairweather|Playgroup Deputy
Leader||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of** Name Address **adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S Wells **Full name(s)** Sarah Wells **Position (eg Secretary,** Chairperson **Chair, etc) Date** 28th June 2022 Ladybird Playgroup Thriplow Charity Number-116Z435 Income and Expenditure Accounts for the period ended 31 August 2021 Ladybird Playgroup Thriplow Income and Expenditure Account for th¢ period ended 31 August 2021 Openlng Balances Lloyds Current Account Fundraising Account Current Account Fundraising Account Savings Account CBS Ring Fence Account Petty Cash Debtors 188.58 8S781.43 21124.41 21833.95 1171.86 130100.23 Less Creditors PAYE -1339.76 128760.47 -5739.27 Plus Surplus for the period 123021.2 Closing Balances Lloyd5 Current Account Fundraisin8 Account Current Account Fundraisin8 Account Saving5 Account CBS Ring Fence Account Petty Cash Oebtors 79630.52 43834.02 1171.86 124636.4 -275.44 Less Creditors VAT Le55 PAYE Creditor -1339.76 123021.2 Ladyblrd Playgroup Thriplow Income and Expendlture Account for the period ended 31 Augusl 2021 Income Fees Cambs County Council Other 60745.95 17834.7 78580.65 Fundraising Bags2school Daffodil Photographer Cakes Tea Towels Treasure hunt Uniform Other Sundries -12.1 482.65 227.25 62 724.84 1484.64 Donations Just 8ivin8 Grant Received Furlough claims Sundries Sales Breakfast club Refunds Registration Fees 279.44 io 7299.94 56.75 632.43 342.2 30 Interest Recelved 138.53 Total Income 89844.58 Ladybird Playgroup Thrlplow Income and Expendlture Account for the period ended 31 AuEust 2021 Expenditure Accountancy Advert5 Capital Equipment Cleaning Committee Expenses Electricity Extra Curricular Activites First Aid Insurance Ico Internet Domain Leaving Gift5 and Partv Maintenance and Repairs Outing5 Ofsted Payroll Servicecosts Pension 6LKI 66.72 544.96 1253.48 i&J 1209 125 34.52 722.49 35 15.98 41 412.98 70 831.6 3394.76 683.02 59.97 157.22 288 164.14 363.13 Play and Craft Materials Play Equipment PPL Quickbooks Snacks Software Staff costs Staff gifts Staff Training Staff Wages and NIC Stationery Subscriptions and Memberships Sundry Expenses Telephone Thriplow Quarterly Charge Uncatagorised Vouchers 267 546.6 78010.85 926.56 994.38 1088.09 1977.4 Total Expenditure 95583.85 Surplus of Expenditure over Income -5739.27 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Ladybird Playgroup Thriplow On accounts for the year ended 31 August 2021 Charlty no (if anyl 1162435 Set out on pages Pages 1- Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is rny responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5}{b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's gtstsment (other than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordan￿ with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charrties Act have not been met.. or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: 0610712022 Name: Adrian Winter FCCA- Taylor & Co Relevant professional qualification(s) or body lif any): Association of Chartered Certrfied Accountants - ACCA IER March 2012 Address: Taylor & Co - The Sycamores, 43 Kneesworth Street Royston, Herts SG8 SAB Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012 Give here brief details of any items that the exarniner wishes to disclose. IER March 2012