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2022-03-31-accounts

YMCA EXETER COMMUNITY PROJECTS

(A company limited by guarantee) Independently Examined Statements DIRECTORS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

COMPANY NUMBER 09437425 REGISTERED CHARITY NUMBER 1162431

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CONTENTS

CONTENTS
Board of Management Annual Report Page
Leadership 3
Welcome 5
Our year in numbers 6
Our objectives 7
Review of our projects 8
Our fundraising ethos 13
Mobilising support and volunteers 14
Trustees' Report (incorporating the directors' report) 15
Independent examiners report to the trustees 18
Statement of financial activities 20
(including income and expenditure account)
Notes to the financial statements 21
The following pages do not form part of the financial statements
Income and Expenditure 29

Registered charity name YMCA Exeter Community Projects Charity registration number 1162431 Company registration number 09437425 Principal office and registered 39/41 St David's Hill Office Exeter Devon EX4 4DA The trustees P Reisbach (Chair) W McDermid (Treasurer) E White (Resigned 27[th] Sep 2021) J Snicker P Lambdin L Nicholls S Traynor P Cloke (Deceased 25[th] May 22) D Leighton-Plom R Nardone L Glanville (Appointed 31 January 2022)

The trustees, who are also the directors for the purposes of company law, present their report and the independently examined financial statements of the charity for the year ended 31 March 2022.

Reference and administrative details

Incorporation The Company incorporated on 12 February 2015 as YMCA Exeter Community Projects. The Company commenced trade on 1 April 2017

Key management

Independent examiner

G Sorsby

Stuart Carrington FCA Timberly South Street Axminster Devon, England EX13 5AD

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Small Company Provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

Structure, governance and management

The Association is an incorporated registered charity (number 1162431). The governance of the Association is conducted in accordance with the Constitution registered with the Charity Commission. The business of the Association is managed by the Board, which may include co-opted members, who may not exceed five in number or one third of the membership of the Board.

The Charity has a Board of up to a maximum of twelve members who meet regularly. They are responsible for the strategic direction and policy of the Charity. One third of the number of members of the Board or three members (whichever is the greater), need to attend each meeting to form a quorum. At 31st March 2022, the Board comprised of nine members.

The Board seeks to ensure that members have a range of skills covering business and management areas, together with those with experience of working with our primary client groups. In the event of particular skills being lacking or lost due to retirement from the Board, individuals with similar skills are sought as replacements.

All members of the Board give their time voluntarily and receive no benefits from the Charity.

LEADERSHIP

Since 2017 we have had a joint leadership model to foster accountability and mutual support in what can often be an isolating role. Our Joint CEOs strive to deliver a better, stronger and more effective service for our beneficiaries, our staff and our volunteers.

Gareth Sorsby began working at YMCA Exeter Community Projects in 2010. After leaving school, Gareth gradually worked his way up to General Manager at a 4* Cornish hotel, before moving to YMCA Exeter to help young people and exoffenders into employment. Gareth believes strongly in early intervention and the importance of family programmes. Gareth specialises in strategic housing and community development.

Si Johns began at YMCA Exeter Housing Association in 2002 as an Assistant Housing Manager, with a background in youth work and social work. An expert in the benefits system, tribunals and disability training; Si is also a Full Chartered Member of the Chartered Institute of Housing. Si believes that this “work is all about spotting people’s potential and giving them the time they need to see it for themselves.”

Photos: Gareth Sorsby and Si Johns, Joint CEOs at our 2019 Gala Dinner

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OUR VISION IS OF AN INCLUSIVE CHRISTIAN MOVEMENT TRANSFORMING COMMUNITIES WHERE ALL YOUNG PEOPLE CAN BELONG CONTRIBUTE AND THRIVE

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WELCOME

Thank you for joining us as we reflect on how YMCA Exeter Community Projects (YMCA Exeter) has supported young people and communities this year.

As one of the oldest YMCAs in the world, we remain committed to developing services that involve and benefit vulnerable young people and their local communities.

We passionately believe that every person is hugely valuable and we ensure that our services are welcoming to people of all faiths or none, offer ing young people the spaces they need to feel secure, respected, heard and valued, speaking out on issues that affect their lives.

Everything that YMCA Exeter does is about meeting the needs of young people in body, mind and spirit, thank you for joining us on our mission.

“ The Practitioner quickly developed a rapport with my daughter and got her opening up on her feelings. Our sessions have given us structure and reassurance in how we can help our daughter. I am so grateful that we had a referral to the YMCA and we are now getting crucial support for our daughter ”

Our beloved Trustee and Friend, Professor Paul Cloke, sadly passed away in May 2022. Paul was an inspiration in every environment he was in; throughout his incredible academic career, Paul championed the needs of the homeless and the vulnerable but also supported and encouraged all those around him. So many fellow academics and Students attest to the care and time that Paul would generously give out to them.

At YMCA Exeter, he reminded and grounded us in our mission, continually ensuring we remembered who we are as an organisation and what we are here to do. He was passionate and actively involved in our work from the strategic level as a Board Member through to working with our young people expressing themselves through music. He was a constant source of encouragement to our staff team, particularly our Joint Chief Executives and to his fellow Board Members. We are so thankful to have had him with us for the time that we did, and his life and example will continue to inspire us and shape us into the future.

At a Gala Dinner event, Professor Paul Cloke, with Jonathan Taylor, a resident who went on to become a member of YMCA Exeter Staff team.

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OUR YEAR IN NUMBERS

Active involvement with 36 schools across the whole of Devon

590 connections made to reduce social isolation through Community Connecting

122 children and young people supported by our Children’s Wellbeing Practitioners

26 young people engaged regularly through youth club

120kg of food planted, grown, picked and cooked by young people

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STRATEGIC REPORT: OUR OBJECTIVES

Our Christian ethos is the foundation and inspiration for all that we do, and therefore our Strategic Objectives seek to be more than simply about organisational development; through them we seek to demonstrate the love of Christ to those around us, and seek out, welcome, inspire, speak out and serve communities in his name.

Continually listen to our communities to identify needs and work together to meet them

We will ensure that communities are involved in everything we do, from needs analysis, planning new work, fundraising and delivery to create change from within.

Ensure our consistent financial sustainability

Remain true to our values and be obedient to God’s calling

This objective is the core of who we are and will shape all our existing and future work and the way we interact with our colleagues, partners and service users.

YMCA Exeter is committed to ensuring our financial sustainability through first and foremost trust in God, coupled with developing a wide range of financial models including enterprise, grants, contracts and donations.

Grow, Expand and Deepen our work

Value, develop and inspire our staff & volunteers to develop a highly skilled and motivated team

We recognise that our staff team are our greatest resource. With them empowered and operating at high capacity we will achieve more.

YMCA Exeter will strive for excellence in all we do, ensuring all our programs and services are delivered to the highest possible standard. We are committed to working in partnership with churches and with other organisations that demonstrate similar values to our own.

YMCA Exeter is committed to high quality training and planning of career progression for all our staff. We will cultivate a reputation as an employer of excellence across Exeter and beyond.

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REVIEW OF OUR PROJECTS

Children and Young People Wellbeing Service

Our free psychological wellbeing service is for 5-18 year olds and offers support and intervention for low-mood, anxiety, and behavioural difficulties. Our team of Wellbeing Practitioners use CBT (Cognitive Behavioural Therapy) techniques and goal-setting to build up emotional wellbeing and resilience in young people and their families.

The service is open to referral from parents, directly from young people and from professionals such as teachers, school counsellors and early help teams. Through this year 70% of our referrals have come directly from parents who are trying to find support for them and their children. We believe this is one of the resulting effects of the pandemic, with many young people displaying anxiety around school and social groups.

We handled 190 referrals through the year and of those, 122 children and young people received therapeutic intervention. 90% reported improvement in their situation post intervention and 70% reported full recovery from the concern they presented. For the remainder who were assessed as unsuitable for the service were provided with support accessing more appropriate services in addition to YMCA published self help kits, to ensure their needs were still met.

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Therapeutic Horticulture, Forest School and Woodwork

Nurturing and tending to an allotment is an extremely social and therapeutic process. Working with green, freshly cut, unseasoned wood outdoors – the traditional way – is a slow, creative, and connected way to make things. Using your hands to create and nurture has so many positive health benefits, both physical, mental and spiritual.

In our Forest School and vegetable gardens, young people can spend time planting and nurturing crops and flowers, and work with wood to create beautiful simple things. Our outdoor spaces are places where young people can be physically active, bring their worries and frustrations, connect with others and positively plan for their future.

At YMCA Exeter, we are curating spaces to grow and make. This is often a communal process but has huge individual benefits. Our gardens and woodwork sessions provide young people with the mental space to reflect and learn about themselves, build a peer-based supportive and positive community, and greatly improve their physical health, general wellbeing and mental health. We find that young people are much more likely to open up about themselves when working alongside their mentor and peers in this way, rather than in a formal desk-based mentoring session.

At St Davids Hill we have linked in well to support City of Exeter YMCA’s housing and groupwork team, offering new experiences and skills for their residents to learn. We have run 2 weekly gardening sessions and commenced a weekly woodworking session which has included spoon carving and building furniture pieces.

In Exwick we partnered with Exwick Parish Hall, The Ark Preschool and Exwick Community Church and we led on the design and build of a new forest school area, complete with a Cob pizza oven, wooden shelter and building an outdoor kitchen. This has been a great project to include YMCA housing residents as they have not only seen the work through but are now witnessing the positive impact it is having on the local community.

In Newcourt we have created a community allotment at the local community centre which YMCA residents help to tend every week.

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Community Connecting

Wellbeing Exeter is a city wide multi agency partnership and was built when Exeter’s GPs noticed a growing proportion of their patients were arriving with symptoms that, rather than being rooted in a medical problem, were often born of social needs or anxieties.

YMCA Exeter deliver the Community Connecting element of the programme for any young person aged 18-30 years old. Community Connecting is based on a process known as social prescribing, where GPs, schools and family support agencies in Exeter can refer patients to a Community Connector to help address social, emotional or practical needs.

Over a small number of meetings, Community Connectors take time to listen, identify what is important to a person, and introduce them to relevant information, services, activities or groups within the local community that might support them to: increase their wellbeing; take steps towards goals; manage challenges or enriches their life. Through the year we have supported 67 young people and totalled 590 telephone or face to face connections with them. We have been able to successfully finish providing support to 49 of those people as it was no longer needed.

This young lady was so pleased when her connector helped find her a volunteering placement at a local bakery

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Youth and Children’s Services

Schools work

Delivering 4 weekly sessions within St James high school, focussed on student mental health and wellbeing, providing activities to promote resilience.

Broadclyst Youth Club

Throughout the year we have continued to deliver an open access youth club for local children in this parish to the East of Exeter. With regular weekly attendance of around 20 young people, activities are shaped around our youth work curriculum to ensure a fun and beneficial environment is created with trusted adults available for young people to engage with. In addition to the weekly sessions, regular mentoring has been in place for some of the older college age young people.

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Exwick Families work

In a strong working partnership with Exwick Community Church we deliver several community projects to benefit the whole community and help people that wouldn’t usually, engage positively with the local church. These projects include;

Friday Friendship , an informal café space for people to connect, eat together, bring their babies and toddlers for supervised play and use of the forest school area when weather permits. Friday Friendship is the gateway into all of the other groups available but is also the place where people from the local area come for advice with anything to do with jobs, housing and parenting.

Parent Point , a weekly mums and babies group that started after seeing the isolating effects lockdowns had had on new mothers and babies. There is a safe play space for little ones and staff on hand to share advice from experience.

TLG – Transforming Lives for Good coaching programme is offered to young people at risk of being permanently excluded. Our community workers are teachers by background so this was a natural fit, again particularly coming out of the pandemic when it was obvious some young people were struggling more than others.

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OUR FUNDRAISING ETHOS

“As a Christian I am aware of my responsibility to help others out of a sense of solidarity with fellow human beings. It is important to work with organisations where I can see the projects to which I am contributing and form a relationship with those leading the work. This is why I support YMCA Exeter”

YMCA Exeter donor - 2020

YMCA Exeter is committed to, and takes great pride in, the discipline of fundraising, for when we ask and receive resources, we are better equipped to share abundant life with the people we serve.

Inspired by our Christian faith, we believe that the best expression of our love for God is our love for one another. It is this understanding of God that motivates us to live hospitably, inviting ourselves and others to give generously of our resources, including time, talents and money, with those around us.

Our fundraising ethos is based on four key premises:

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MOBILISING SUPPORT AND VOLUNTEERS

‘Seeing faith in action challenged me to think through what it meant to follow Jesus. I’ll never forget the leadership skills modelled to me by staff at YMCA Exeter.’

- Volunteer alumni

A primary way for individuals to share their resources is crucially through the giving of time and expertise.

Volunteers at YMCA Exeter include placements from YMCA Germany, as well as individuals and businesses who are able to support us through their time. This is often through Corporate Social Responsibility pledges where time-bound projects directly benefit those we serve.

We really enjoy working with organisations across the city and beyond, in order to deliver services that benefit the lives of young people. This past year some of those organisations have included:

Our 2021-22 Ten:10 volunteers Emma and Amelia

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TRUSTEES’ REPORT

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TRUSTEES

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Paul Reisbach Will McDermid Paul Cloke Rita Nardone Deborah
Chair Treasurer
Leighton-Plom
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Jonathan Snicker
Paul Lambdin
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Sara Traynor Llew Nicholls
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HOW OUR ACTIVITIES DELIVER PUBLIC BENEFIT

All our charitable activities outlined above focus on helping young people who are exposed to a range of risks or are in some way vulnerable. The trustees have read the Charity Commission guidance on public benefit and are satisfied that these activities further our charitable purposes and clearly demonstrate that the charity is providing a benefit to the public.

RISK MANAGEMENT

The Board has conducted a review of the major risks to which the Charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the Charity faces.

Internal control risks are minimised by the implementation of procedures for authorisation of transactions and projects. Budgets are produced prior to the commencement of the year to establish the level of funding required, and applications are made to cover this expenditure. The majority of the expenditure is planned in advance to ensure that it does not exceed the annual income. If funds are not forthcoming, then the work of the Charity is curtailed.

Management accounts are prepared quarterly and these are compared with the budget to ensure the charity can maintain its activities. These are presented to the board who review past performance and plan for the future. None of the projects charge clients for the services supplied, so the Charity is dependent upon grant funding to cover its costs each year.

Procedures are in place to ensure compliance with health and safety of staff, service users and visitors to the premises and regular reports are made to the Board. These procedures are periodically reviewed to ensure that they continue to meet the needs of the Charity.

RESERVES POLICY

The trustees aim to hold free reserves consisting of the following three amounts:

In total therefore, the trustees aim to hold free reserves of £196,714.

At the year end, net assets were £158,712 of which £57,277 were tangible fixed assets giving net current assets of £101,435. Of the net current assets, £42,480 was restricted leaving £58,955 of free reserves. This is below the reserves policy by £137,759. The trustees hope to increase the reserves in line with the policy through budgeted surpluses over the next few years.

FINANCIAL REVIEW

Income is generated though several different channels. Restricted funding for specific projects is received from grants and service delivery contracts. Unrestricted funding, which is critical for covering core operating costs, comes through general donations from individuals, churches, organisations and fundraising activities. In addition, we rent out parking spaces to the public which creates supplementary income.

Total income in the financial year has decreased by £60,065 compared to the previous financial year. Total expenditure has increased by £78,805. The financial performance for the year is a net deficit of £59,339.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

INVESTMENT POLICY

The Charity has set aside a designated reserve to meet future expenditure on buildings. The Charity has no other reserves for investment as income is used as working capital.

The trustees' annual report was approved on 26 September 2022 and signed on behalf of the board of trustees by:

P Reisbach Chair

W McDermid Treasurer

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INDEPENDENT EXAMINERS' REPORT

INDEPENDENT EXAMINERS REPORT

I report to the trustees on my examination of the financial statements of YMCA Exeter Community Projects ('the charity') for the year ended 31 March 2022.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

Stuart Carrington FCA Independent Examiner For and on behalf of Westcotts (SW) LLP Chartered Accountants Timberly South Street Axminster Devon, EX13 5AD

DATED: 10[th] October 2022

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

2022 2021
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 5 2,488 76,972 79,460 132,896
Charitable activities 6 22,609 209,446 232,055 249,949
Other trading activities 7 4,329 70 4,399 7,390
Other income 8 47,552 – 47,552 33,296
──────── ───────── ───────── ─────────
Total income 76,978 286,488 363,466 423,531
════════ ═════════ ═════════ ═════════
Expenditure
Expenditure on raising funds:
Costs of raising donations and
legacies 9 50,470 – 50,470 46,192
Expenditure on charitable activities 10 41,972 330,362 372,334 297,807
──────── ───────── ───────── ─────────
Total expenditure 92,442 330,362 422,804 343,999
════════ ═════════ ═════════ ═════════
──────── ───────── ───────── ─────────
Net (expenditure)/income and net
movement in funds (15,464) (43,876) (59,340) 79,532
════════ ═════════ ═════════ ═════════
Reconciliation of funds
Total funds brought forward 148,842 69,210 218,052 138,520
Transfer between funds (17,147) 17,147 - -
───────── ───────── ───────── ─────────
Total funds carried forward 116,231 42,481 158,712 218,052
═════════ ═════════ ═════════ ═════════

STATEMENT OF FINANCIAL POSITION AT 31 MARCH 2022

2022 2021
Note £ £
Fixed assets
Tangible fixed assets 15 57,277 59,514
Current assets
Debtors 16 19,333 32,020
Cash at bank and in hand 89,734 134,476
───────── ─────────
109,067 166,496
Creditors: amounts falling due within one year 17 7,632 7,958
───────── ─────────
Net current assets 101,435 158,538
───────── ─────────
Total assets less current liabilities 158,712 218,052
───────── ─────────
Net assets 158,712 218,052
═════════ ═════════
Funds of the charity
Restricted funds 42,481 69,210
Unrestricted funds 116,231 148,842
───────── ─────────
Total charity funds 19 158,712 218,052
═════════ ═════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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For the year ending 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Directors' responsibilities:

These financial statements were approved by the board of trustees and authorised for issue on 26 September 2022, and are signed on behalf of the board by:

P Reisbach Chair

W McDermid Treasurer

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 39/41 St David's Hill, Exeter, Devon, EX4 4DA.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. Its financial statements are consolidated into the financial statements of (enter name of group financial statements) which can be obtained from (enter detail). As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:

(a) No cash flow statement has been presented for the company.

(b) Disclosures in respect of financial instruments have not been presented.

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3. Accounting policies (continued) Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

· income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.

· income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

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Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

Financial instruments

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

Pension costs

Pension costs for the defined contribution scheme are charged against income as they are due.

Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of the acquisition or opening of the deposit or similar account.

Reserves

Operating reserves are unrestricted cash or working capital. The charity aims to hold unrestricted cash reserves of three months budgeted expenditure.

4. Limited by guarantee

YMCA Exeter Community Projects is a company limited by guarantee and accordingly does not have a share capital.

Every member of the company undertakes to contribute such amount as may be required, not exceeding £1, to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

5. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Donations
Donations 2,488 10,959 13,447
Grants
Revenue grants – 66,013 66,013
──────── ──────── ────────
2,488 76,972 79,460
════════ ════════ ════════
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Donations 28,771 1,838 30,609
Grants
Revenue grants 22,142 80,145
102,287
──────── ──────── ─────────
50,913 81,983
132,896
════════ ════════ ═════════

Debtors and creditors receivable/ payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recoded at transaction price. Any losses arising from impairment are recognised in expenditure.

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6. Charitable activities

Unrestricted Restricted Total
Funds Funds Funds 2022
£ £ £
Project delivery contracts – 191,446 191,446
Volunteer coordination and support 22,609 18,000 40,609
───────── ───────── ─────────
22,609 209,446 232,055
═════════ ═════════ ═════════
Total
Unrestricted Restricted Funds
Funds Funds 2021
£ £ £
Project delivery contracts – 202,731 202,731
Volunteer coordination and support 28,218 19,000 47,218
───────── ───────── ─────────
28,218 221,731 249,949
═════════ ═════════ ═════════

7. Other trading activities

Unrestricted Restricted Total Funds
Funds Funds 2022
Fundraising events 11 70 81
Rental income 4,318 – 4,318
──────── ───────── ─────────
4,329 70 4,399
════════ ═════════ ═════════
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Fundraising events 36 2,721 2,757
Ebay shop income 163 – 163
Rental income 4,470 – 4,470
──────── ───────── ─────────
4,669 2,721 7,390
════════ ═════════ ═════════

8. Other income

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Office Rental – City of Exeter Y.M.C.A. 19,272 19,272 16,920 16,920
Lease Rental – City of Exeter Y.M.C.A. 5 5 5 5
Centre Management - South Centres
(South Molton) 28,275 28,275 16,371 16,371
──────── ────────
────────		 ────────
47,552 47,552 33,296 33,296
════════ ════════
════════		 ════════

9. Costs of raising donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Fundraising costs 2,057 2,057 2,180 2,180
Fundraising – wages & salaries 42,144 42,144 38,484 38,484
Fundraising – employer’s NIC 3,319 3,319 2,834 2,834
Fundraising – pension costs 2,950 2,950 2,694 2,694
──────── ──────── ──────── ────────
50,470 50,470 46,192 46,192
════════ ════════ ════════ ════════

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10. Expenditure on charitable activities by activity type

Core Perspectives
& Volunteer		 Youth &
Family		 Mental
Health &
Wellbeing		 Total funds
2022
£ £ £ £ £
Direct costs
Staff costs		 12,088 36,177 23,814 176,050 248,129
User costs
Office costs		 –
856		 27,277
896		 1,206
834		 315
4,529		 28,798
7,115
Operations
Overheads		 5,772 730 806 23,961 31,269
Premises 4,110 244 – 95 4,449
Utilities 3,598 – – – 3,598
Indirect costs
Governance		 3,489 – – – 3,489
Depreciation 5,134 1,432 – – 6,566
Management & admin
Fundraising & Publicity		 6,475
450		 7,936
552		 2,753
191		 19,226
1,338		 36,390
2,531
──────────
41,972
──────────
75,244		 ──────────
29,604		 ──────────
225,514		 ──────────
372,334
══════════ ══════════ ══════════ ══════════ ══════════
Unrestricted funds 41,972 – – – 41,972
Restricted funds – 75,244 29,604 225,514 330,362
────────── ────────── ────────── ────────── ──────────
41,972 75,244 29,604 225,514 372,334
══════════
══════════		 ══════════ ══════════ ══════════
Core Perspectives
& Volunteer		 Youth &
Family		 Mental
Health &		 Total funds
2021
Wellbeing
Direct costs £ £ £ £ £
Staff costs
User costs		 8,402
–
33,784

2,742		 21,193
707		 145,908
1,018		 209,287
4,467
Office costs 795
954		 1,049 3,577 6,375
Operations
Overheads		 4,085
21,695		 440 6,199 32,419
Premises 2,959
30		 – – 2,989
Utilities
Indirect costs		 2,929
–		 – – 2,929
Governance 3,200
–		 – – 3,200
Depreciation
Management & admin		 4,569
7,242
1,701

8,073		 –
3,665		 –
8,668		 6,270
27,648
Fundraising & Publicity 2,050
56		 26 91 2,223
────────── ────────── ────────── ────────── ──────────
36,231
69,035		 27,080 165,461 297,807
══════════ ══════════ ══════════ ══════════ ══════════
Unrestricted funds
Restricted funds		 36,231
–
–

69,035		 –
27,080		 –
165,461		 36,231
261,576
────────── ────────── ────────── ────────── ──────────
36,231
69,035		 27,080 165,461 297,807
══════════ ══════════ ══════════ ══════════ ══════════

11. Net (expenditure)/income

Net (expenditure)/income is stated after charging/(crediting):

Net (expenditure)/income is stated after charging/(crediting):
2022 2021
£ £
Depreciation of tangible fixed assets 6,566 6,099
═══════ ═══════
Independent examination fees
2022 2021
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 2,750 2,670
═══════ ══════

12. Independent examination fees

13. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2022 2021
£ £
Wages and salaries 253,066 218,662
Social security costs 14,744 12,157
Employer contributions to pension plans 15,575 13,373
───────── ─────────
283,385 244,192
═════════ ═════════

The average head count of employees during the year was 14 (2021: 13).

Key management personnel

2022 2021
£ £
Basic salary 38,639 37,696
Social security costs 4,106 3,991
Employer contributions to pension plans 2,705 2,639
───────── ─────────
45,450 44,326
═════════ ═════════

No employee received employee benefits of more than £60,000 during the year (2021: Nil).

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14. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

15. Tangible fixed assets

Core
Core
Prison project
Freehold computer
furniture and
furniture and
property equipment
equipment
equipment		 Total
£ £ £ £ £
Cost
At 1 Apr 2021 106,541 11,915
27,096
16,022		 161,574
Additions – 3,702
–
625		 4,327
───────── ──────── ───────── ───────── ─────────
At 31 Mar 2022 106,541 14,448
27,096
16,647		 165,902
═════════ ═════════ ═════════ ═════════ ═════════
Depreciation
At 1 Apr 2021 58,983 8,127
24,030
10,920		 102,060
Charge for the year 2,131 2,236
766
1,432		 6,566
───────── ──────── ───────── ──────── ─────────
At 31 Mar 2022 61,114 10,364
24,797
12,351		 108,626
═════════ ═════════ ═════════ ═════════ ═════════
Carrying amount
At 31 Mar 2022 45,427 5,255
2,299
4,296		 57,277
═════════ ═════════ ═════════ ═════════ ═════════
At 31 Mar 2021 47,558 3,788
3,066
5,102		 59,514
═════════ ═════════ ═════════ ═════════ ═════════

16. Debtors

2022 2021
£ £
Amounts owed by connected organisation
– YMCA Centres (South Molton) 10,034 5,201
Prepayments and accrued income 8,961 9,210
Other debtors 338 17,609
───────── ────────
19,333 32,020
════════ ════════

17. Creditors: amounts falling due within one year

2022 2021
£ £
Other creditors 1,264 144
Amounts owed by connected organisation
- City of Exeter YMCA 2,556 3,126
Accruals and deferred income 3,812 4,688
───────── ────────
7,632 7,958
═════════ ═════════

18. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £15,576 (2021: £13,373).

19. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At
1 April 2021 Income Expenditure Transfers 31 March 2022
£ £ £ £ £
General funds 127,602 76,978
(92,442)		 (17,147) 94,991
Property reserve 21,240 –
–
–		 21,240
───────── ──────── ───────── ──────── ─────────
148,842 76,978
(92,442)		 (17,147) 116,231
═════════ ═════════ ═════════ ═════════ ═════════
At At
1 April 2020 Income Expenditure Transfers 31 March 2021
£ £ £ £ £
General funds 93,049 117,097
(70,707)		 (11,837) 127,602
Property reserve 19,240 –
–
2,000		 21,240
───────── ──────── ───────── ──────── ─────────
112,289 117,097
(70,707)
(9,837)		 148,842
═════════ ═════════ ═════════ ═════════ ═════════

The property reserve was established to cover the cyclical maintenance and component replacement of the freehold property.

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19. Analysis of charitable funds (continued) Restricted funds

Restricted funds
At At
1 April 2021 Income Expenditure Transfers
31 March 2022
£ £ £ £ £
Perspectives Project 13,783 28,611 (33,157) –
9,233
Volunteer Programme – 15,000 (14,040) –
960
Youthwork - Broadclyst
1,833		 10,108 (10,657) –
1,284
Erasmus Project – 3,000 (23,843) 20,843
–
Ten:10 Internship 1,948 7,900 (4,204) (3,696)
1,948
Mental Health 11,285 14,000 (24,534) –
751
Wellbeing Exeter 6,871 79,310 (78,935) –
7,246
Family work - Exwick 3,007 19,639 (18,946) –
3,700
Wellbeing practitioners
– Uni of Exeter 30,485 108,920 (122,046) –
17,359
───────── ──────── ───────── ──────── ─────────
69,210 286,488 (330,362) 17,147
42,481
═════════ ═════════ ═════════ ═════════ ═════════
At At
1 April 2020 Income Expenditure Transfers
31 March 2021
£ £ £ £ £
Perspectives Project – 36,987 (23,235) 31
13,783
Volunteer Programme – 16,000 (16,000) –
–
Youthwork - Broadclyst
–		 12,326 (11,457) 964
1,833
Erasmus Project – 32,788 (32,770) (18)
–
Ten:10 Internship 1,948 – – –
1,948
Children’s work –
Whimple – 597 (2,731) 2,134
–
Mental Health 18,822 22,869 (32,266) 1,860
11,285
Youthwork – ISCA
Church 35 3,250 (3,742) 456
–
Wellbeing Exeter 2,316 56,793 (53,598) 1,360
6,871
Family work - Exwick 1,557 13,076 (12,180) 554
3,007
Wellbeing practitioners
– Uni of Exeter 1,553 111,749 (85,313) 2,496
30,485
───────── ──────── ───────── ──────── ─────────
26,231 306,435 (273,292) 9,837 69,210
═════════ ═════════
═════════		 ═════════
═════════

20.

Youthwork, Children Services and Family Work run in Broadclyst (commissioned by Broadclyst Parish Council) and Exwick (in partnership with Exwick Community Church). The Erasmus Programme has been financed by the Erasmus+ Programme through the British Council. Each academic year we receive young people on placement with us from our partner sending organisation YMCA Germany.

Mental Health is the catch all title for our wide array of programmes and interventions to build personal resilience and wellbeing amongst young people.

Wellbeing Exeter Community Connectors is a social prescribing multi agency partnership project. Delivered across the whole of Exeter City, YMCA Exeter provide support to young people ages 18-30 years old referred into the service by local GP’s.

Wellbeing Practitioners is a clinical focused intervention for children and young people aged 5-18 years olds who are facing low level mental health concerns and behavioural issues.

Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 52,973 4,304 57,277
Current assets 70,890 38,177 109,067
Creditors less than 1 year (7,632) – (7,632)
───────── ──────── ─────────
Net assets 116,231 42,481 158,712
═════════ ═════════ ═════════
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Tangible fixed assets 54,401 5,113 59,514
Current assets 102,399 64,097 166,496
Creditors less than 1 year (7,958) – (7,959)
───────── ──────── ─────────
Net assets 159,445 69,210 218,052
═════════ ═════════ ═════════

The Perspectives Project delivers therapeutic horticulture intervention and mentoring support to young people in the community.

The Volunteer Programme recruits and trains volunteers who then assist on our various projects. It is also responsible for our Intern Programme called TEN:10.

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21. Related parties

City of Exeter Y.M.C.A. is a charitable company limited by guarantee, and a Registered Social Landlord (Number 2449636). YMCA Centres (South Molton) is an incorporated registered charity and company limited by guarantee. Currently the trustees of City of Exeter YMCA and YMCA Exeter Community Projects are the same members. W McDermid and R Nardone are also trustees of YMCA Centres (South Molton).

Day to day responsibility for the management of the three organisations rests with the Joint CEOs of City of Exeter Y.M.C.A. and YMCA Exeter Community Projects, supported by the senior management team under a service level agreement between the respective organisations.

During the year the charity made payments to and received payments from City of Exeter Y.M.C.A. and YMCA Centres (South Molton) for shared costs and services provided. These have been charged at comparable market costs, without allowing any discounts due to the connected nature of their relationship.

The Charity charges City of Exeter YMCA for the work carried out by the Joint Chief Executive Officer, volunteer coordinator, interns and staff running the Garden Project. In addition, the Charity charges rental of office space and room. The total charges for the year amount to £67,886 (2001: £77,908). The Charity invoices YMCA Centres (South Molton) centre management fee for the running of the Centre, £27,528 (2001: £14,894)

The following page does not form part of the financial statements.

The Charity is being charged by City of Exeter YMCA for services provided; cleaning, management and administration, publicity and marketing, resources and communications support and staff supporting the Charity’s project. Other charges include office expenses and provision of accommodation for interns. The charges for the year is £55,305 (2021: £40,116). The amount charged is at market rate.

At the end of the year £2,556 (2021: £3,126) was owed to the Housing Association for costs incurred but not yet reimbursed to them. An amount of £10,034 (2021: £5,201) was owed from YMCA Centres (South Molton) for funds received on its behalf.

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YMCA Exeter Community Projects

Company Limited by Guarantee

Detailed Statement of Financial Activities

Year ended 31 March 2022

2022 2021
£ £
Income and endowments
Donations and legacies
Donations 13,447 30,496
Revenue grants 66,013 102,287
──────── ─────────
79,460 132,783
──────── ─────────
Other trading activities
Delivery Contracts 191,446 202,844
Volunteer coordination and support 40,609 47,218
Fundraising events 81 2,757
Ebay shop income – 163
Rental income 4,318 4,470
───────── ─────────
236,454 257,452
───────── ─────────
Other income
Office Rental – City of Exeter YMCA Housing Association 19,272 16,920
Lease Rental – City of Exeter YMCA Housing Association 5 5
Centre Management - South Molton Centre 28,275 16,371
──────── ────────
47,552 33,296
──────── ────────
───────── ─────────
Total income 363,466 423,531
═════════ ═════════

YMCA Exeter Community Projects

Company Limited by Guarantee

Detailed Statement of Financial Activities (continued)

Year ended 31 March 2022

2022 2021
£ £
Expenditure
Costs of raising donations and legacies
Fundraising costs 2,057 2,180
Wages and salaries 42,144 38,484
Employer's NIC 3,319 2,834
Pension costs 2,950 2,694
───────── ─────────
50,470 46,192
───────── ─────────
Expenditure on charitable activities
Wages and salaries 210,920 178,162
Employer's NIC 11,426 9,323
Pension costs 12,625 10,678
Staff costs 11,272 12,536
Staff travel 1,884 760
Repairs and maintenance 2,277 832
Water, electricity and gas 3,598 2,929
Premise hire 13,260 -
Computer costs 9,183 5,477
Insurance 2,945 2,274
Office expenses 3,538 1,795
Volunteer costs 447 277
Other operational costs 333 -
Service User costs 12,939 4,467
Intern costs 15,860 20,856
Affiliation fees 1,427 1,664
Independent examiners fees 3,163 3,010
Board training and meetings 326 190
Bank charges 138 75
Depreciation 6,566 6,099
Payments to City of Exeter YMCA Housing Association 48,208 36,403
───────── ─────────
372,335 297,807
───────── ─────────
───────── ─────────
Total expenditure 422,804 343,999
═════════ ═════════
───────── ─────────
Net (expenditure)/income (59,339) 79,532
═════════ ═════════

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39/41 St David's Hill Exeter EX4 4DA

T. 01392 410530 W. www.ymcaexeter.org.uk @YMCA Exeter

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