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2025-03-31-accounts

Company Registration Number - 08092010 08092010 The Charity Registration Number is :- 1162405

Expia Limited

Report and Accounts

31 March 2025

Expia Limited

Report and accounts for the year ended 31 March 2025

Contents

Page
Charity information 1
Trustees' Annual Report 1
Statement of directors' responsibilities 9
Independent Examiner's Report 11
Funds Statements:-
Statement of Financial Activities 13
Movements in funds 15
Income and Expenditure account 16
Balance sheet 17
Notes to the accounts 18

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

The Trustees present their Report and Accounts for the year ended 31 March 2025, which also comprises the Directors' Report required by the Companies Act 2006.

Reference and administrative details

The charity name.

The legal name of the charity is:- Expia Limited.

The charity is also known by its operating name, N/A.

The charity's areas operation and UK charitable registration.

The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1162405.

.

The charity does not operate in any overseas jurisdictions.

Legal structure of the charity

The charity is constituted as a company limited by guarantee, registered under the Companies Acts . The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.

There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.

By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.

The trustees are all individuals.

1

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

The principal operating address, telephone number, email and web addresses of the charity are:-

Expia House

106 Grove Road, Portland Dorset, DT5 1DZ

The registered office of the charity for Companies Act purposes is the same as the operating address shown above.

The Trustees in office on the date the report was approved were:-

Stephen Butler (Chairman)

Sally Birch Peter Lewis Graham Metcalfe Daniel Terrey Timothy Hargrave

The following persons served as Trustees during the year ended 31 March 2025 :-

The trustees who served as a trustee in the reporting period, and, if applicable, their dates of appointment or resignation during the year were:-.

Name

Appointed

Resigned/Retired

Stephen Butler (Chairman)

Sally Birch

Peter Lewis

Graham Metcalfe Daniel Terrey 2 September 2024 Timothy Hargrave 12 December 2024 Susan Munts 12 December 2024 Alpheus Durranr 16 October 2024

2

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

Objects and activities of the charity

The purposes of the charity as set out in its governing document.

The principal objects of the Charity as set out in the Memorandum and Articles of Association is to promote social inclusion of those who are socially excluded as a result of an individual being a convicted offender starting to make reparation for their crime.

The main activities undertaken in relation to those purposes during the year.

Whilst we do not have men out every day on ROTL, we are still supporting the reduction of reoffending by continuing to provide equipment for the men to use in the prison workshops developing their skills that can be transferred on their release to gain employment. Expia runs the Visits at both HMP Guys Marsh and HMP Portland. We also make a monthly financial donation to the family Visits at Guys Marsh.

We employ ex offenders and take on others as volunteers whilst they look for permanent employment. Our work with the Probation Service continues with the gardening work at our allotments and farm shop area.

Importantly, we have supported the Governor and staff of HMP Portland/YOI and now run a “Departure Lounge” from the diner. This enables men on the day of their release to come into the diner and get hot food and a drink which is donated by us whilst they sort out travel, claims, charge phones and meet with family and friends before they start their journey home.

The main activities undertaken during the year to further the charity's purpose for the public benefit.

The Directors have given due regard to public benefit when planning the Charity’s activities, in accordance the Charity Commission’s General Guidance on Public Benefit. The paragraphs below set out our activities, achievements and performance during the year, which are directly related to the objects and purposes for which the Charity exists.

These benefits are directly related to the aims of the charity and are totally compliant with the Charity Commission principles on Public Benefit

3

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

The main achievements and performance of the charity during the year.

Both the Jailhouse café and the Jailhouse Diner continue to be busy serving the local community, visitors to the island and the prisons. We have made some structural alterations at the Diner as we realise more room was required in the kitchen area. We are gradually making changes and improvements at the Jailhouse café. New refrigeration has been installed and repairs to the ceilings and walls, we intend to improve the toilet facilities there as well.

The prison workshops are making some quality items for us to showcase and sell from our venues. We have supported the work by buying equipment required by the workshops to train the men in a skill that they can use on their release.

The Charity now employs 18 local people both full and part-time.

4

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

The difference the charity's performance during the year has made to the beneficiaries of the charity.

Since the inception of the ”Departure Lounge” in January we have seen an increase in the numbers of men leaving prison coming to the Diner to benefit from this project. It is open four days a week and with the support of a volunteer the men are able to access universal credit claims, arrange transport and sort train times whilst enjoying a hot breakfast roll and drink adjusting to life on the outside. Over 90% of those coming to the Diner appreciate the offer and feel better before they start their journey home.

Supporting prisoners families who are often daunted by the Visits security process is something we do regularly. Both the café and the diner are pleased to welcome families and visitors before they go across to the prison.

Our work with the probation service and community Payback continues and we are still able to employ ex-offenders who might be looking for work.

5

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

The degree to which the achievements and performance during the year have benefited wider society.

Both the café and the Diner have been hired for private events, including birthday parties and weights. The funds raised through these activities support Expia’s aims and objectives to reduce reoffending, create local employment and conduct community engagement and activities.

The increase in community engagement has been important to Expia as they enable multigenerational gatherings that can help foster a sense of community and bring together people of different ages and backgrounds encouraging meaningful connections. We have attracted more residents to our venues by either supporting their own activities or introducing new events enabling positive interaction between community members. New events have included:-

• Popular music – trivia quiz nights

• Halloween event events for children

• A weekly club at the Diner for the over 65’s offering a chance to meet new friends and enjoy your lunch at a reduced price.

• We have had fundraising events at both venues.

We held a successful murder mystery dinner at the café raising money for both our own charity and a local preschool and undertook afternoon teas at both raising funds for breast cancer.

Following community and customer feedback, we submitted a successful funding bid to Dorset Council to enable greater footfall, support of community activities and introduction of new services. We now have new brown tourist signs so people can find both venues more easily. We have introduced new outside shelters at the Diner for dog walkers to use and to create a shaded area in the garden. We have a new PA system for activities inside and out.

Structure, governance and management of the charity

The methods used to recruit and appoint new charity trustees.

The board of trustees actively look to recruit new members to the board from the local community. Once suitable candiates are identified, and express a willingness to serve, they are then trained in the vision and ethos of the charity. The board of trustees as a whole vote on the appointment of new trustees, and there are no third party powers of appointment.

Bankers

Accountants

Lloyds Bank, 92 ST Mary Street, Weymouth DT4 8PA

Taylors Accountants, 23 Whitehill, Puddletown, Dorchester, Dorset DT2 8SB

6

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

Financial review

The charity's financial position at the end of the year ended 31 March 2025

The financial position of the charity at 31 March 2025 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-

Total Funds
Net income
Unrestricted Revenue Funds available for the
general purposes of the charity		 2025
£
(1,904)
61,298
61,298		 2024
£
39,057
63,204
63,204

Financial review of the position at the reporting date, 31 March 2025 .

The trustees consider the financial performance by the charity during the year to have been satisfactory.

Policies on reserves.

The Trustees have decided to hold reserves to meet our potential liabilities that may arise on the cessation of the Charity.

Potential redundancy payments for three full time plus part time members of staff and 7 part time members of staff comprising one weeks pay for each full year of employment: £10,000.

An average months payments (in arrears) to suppliers: £8,000.

One quarters VAT Liability: £20,000.

Contract risk for contracts that have full term payment required should early termination be required: £2,000

The total required reserves are therefore £40,000. The directors are pleased to report that the reserves held at 31 March 2025 exceeded this target.

7

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

Availability and adequacy of assets of each of the funds

The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Employment of disabled persons

It is the company’s policy to give employment to disabled persons wherever practicable.

Details of The Independent Examiner

Grant Taylor FCA

Member of The Institute of Chartered Accountants in England and Wales

23 Whitehill

Puddletown Dorchester Dorset DT2 8SB

8

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

Statement of the Directors Trustees' Responsibilities

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .

In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-

The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

9

Expia Limited

Company Registration Number - 08092010

Trustees' Annual Report for the year ended 31 March 2025

Method of preparation of accounts - Small company provisions

The financial statements are set out on pages 13 to 30.

The financial statements have been prepared implementing the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016)

These financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

This report was approved by the board of trustees on 11 July 2025.

STEPHEN BUTLER Director and Trustee

10

Expia Limited

Report of the Independent Examiner to the Trustees of the charitable company on the accounts for the year ended 31 March 2025

I report to the Trustees on my examination of the financial statements of the charitable company on pages 13 to 30 for the year ended 31 March 2025 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 18.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As described on page 9, you, the charitable company's Trustees, who are also the Directors of the Company for the purposes of Company law, are responsible for the preparation of the financial statements in accordance with the Companies Act 2006, the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.

The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Companies Act 2006. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-

a) examine the financial statements of the charity under Section 145 of the Act;

b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.

11

Expia Limited

Basis of Independent Examiner's Statement and scope of work undertaken

Since the charitable company's gross income exceeded £250,000, the charitable company's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charitable company and of the accounting systems employed by the charitable company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide

Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.

12

Expia Limited

Independent Examiner's Statement, Report and Opinion

Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-

The accounts of this charitable company are not required to be audited under Part 16 of the Companies Act 2006;

The gross income of the charitable company in the year ended 31 March 2025 appears to exceed the sum specified in Section 145(3) of the Act, namely £250000, and that I am qualified to act as Independent Examiner in accordance with that section by virtue of my being a qualified member of The Institute of Chartered Accountants in England and Wales;

This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;

and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-

accounting records were not kept in respect of the charity as required by Section 386 of the Companies Act 2006 and Section 130 of The Charities Act 2011;

the financial statements do not accord with those records; or

the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;

have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed:-

Grant Taylor FCA - Independent Examiner

Member of The Institute of Chartered Accountants in England and Wales

23 Whitehill Puddletown Dorchester Dorset DT2 8SB

This report was signed on 11 July 2025

13

Expia Limited - Statement of Financial Activities for the year ended 31 March 2025

Statement of Financial Activities (including the Income and Expenditure Account for the year ended 31 March 2025, as required by the Companies Act 2006)

Current year
Unrestricted
Funds
2025
£
Income & Endowments from:
Donations & Legacies
A1
7,239
Charitable activities
A2
556,443
Investments
A4
1,509
Total income
A
565,191
Expenditure on:
Charitable activities
B2
567,095
Total expenditure
B
567,095
Net income for the year
(1,904)
Net income after transfers
A-B-C
(1,904)
(1,904)
Reconciliation of funds:-
E
Total funds brought forward
63,204
Total funds carried forward
61,300
Net movement in funds
SORP
Ref		 Current year
Restricted
Funds
2025
£
287
-
-
287
287
287
-
-
-
-
-		 Current year
Total Funds
2025
£
7,526
556,443
1,509
565,478
567,382
567,382
(1,904)
(1,904)
(1,904)
63,204
61,300		 Prior Year
Total Funds
2024
£
60,177
502,062
386
562,625
523,568
523,568
39,057
39,057
39,057
24,147
63,204

The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.

All the prior year transactions were unrestricted items, and no further analysis is required

All activities derive from continuing operations

The notes attached on pages 18 to 30 form an integral part of these accounts.

All activities derive from continuing operations

The notes attached on pages 18 to 30 form an integral part of these accounts.

14

Expia Limited - Statement of Financial Activities for the year ended 31 March 2025

Expia Limited - Resources applied in the year ended 31 March 2025 towards fixed assets for Charity use:-

Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
Other applications of funds
Net resources available to fund charitable activities		 2025
£
(1,904)
(467)
-
(2,371)		 2024
£
39,057
(2,541)
-
36,516

The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.

The notes attached on pages 18 to 30 form an integral part of these accounts.

Movements in revenue and capital funds for the year ended 31 March 2025

Revenue accumulated funds

Unrestricted
Funds
2025
£
Accumulated funds brought forward
63,204
(1,904)
61,300
Closing revenue funds
61,300
Summary of funds
Unrestricted
and
Designated funds
2025
£
Revenue accumulated funds
61,300
Recognised gains and losses before
transfers		 Restricted
Funds
2025
£
-
-
-
-
Restricted
Funds
2025
£
-		 Total
Funds
2025
£
63,204
(1,904)
61,300
61,300
Total
Funds
2025
£
61,300		 Last year
Total Funds
2024
£
24,147
39,057
63,204
63,204
Last Year
Total Funds
2024
£
63,204

The notes attached on pages 18 to 30 form an integral part of these accounts.

15

Expia Limited - Statement of Financial Activities for the year ended 31 March 2025

Expia Limited

Income and Expenditure Account for the year ended 31 March 2025 as required by the Companies Act 2006

Income
Income from operations
Interest receivable
Gross income in the year before exceptional items
Gross income in the year including exceptional items
Expenditure
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Governance costs
Realised losses on disposals of social investments which are programme related
Total expenditure in the year
Tax on surplus on ordinary activities
Retained surplus for the financial year
Net income after tax in the financial year
Net income before tax in the financial year
Investment income		 2025
£
563,969
549
565,478
565,478
565,518
1,264
600
-
567,382
(1,904)
-
(1,904)
(1,904)		 2024
£
562,239
386
562,625
562,625
521,505
1,463
600
-
523,568
39,057
-
39,057
39,057

All activities derive from continuing operations

In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.

The notes attached on pages 18 to 30 form an integral part of these accounts.

16

Expia Limited - Balance Sheet as at 31 March 2025

Note
SORP
Ref
Fixed assets
A
Tangible assets
13
A2
Current assets
B
Stocks
B1
Debtors
15
B2
Cash at bank and in hand
B4
Total current assets
Creditors: amounts falling due within
one year
16
C1
Net current assets
The total net assets of the charity
Restricted funds
Unrestricted Funds
Unrestricted Revenue Funds
19
D3
Designated Funds
Total charity funds
The total net assets of the charity are funded by the
2025
2024
£
£
5,056
5,854
8,222
10,257
1,991
3,151
70,652
64,715
80,865
78,123
(24,621)
(20,773)
56,244
57,350
61,300
63,204
-
-
61,300
63,204
61,300
63,204
61,300
63,204
funds of the charity, as follows:-

The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 12.

The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

STEPHEN BUTLER

Trustee

Approved by the board of trustees on 11 July 2025

The notes attached on pages 18 to 30 form an integral part of these accounts.

17

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

1 Accounting policies

Policies relating to the production of the accounts.

Basis of preparation and accounting convention

The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.

Going Concern

The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 December 2023, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.

Risks and future assumptions

The charity is a public benefit entity.

18

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

Policies relating to categories of income and income recognition.

Accounting for deferred income and income received in advance

Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.

Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.

When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.

Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.

Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.

Donated goods, facilities and services

Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.

Donated goods that are not fixed assets are accounted for at a fair value, unless it is impractical to reliably measure the value of the donated items.

In the absence of any direct evidence of fair value of donated goods, then a value is derived from the cost of the item to the donor or, in the case of goods that are expected to be sold, the estimated resale value after deducting any anticipated costs of sales.

If it is impracticable to measure the fair value of goods donated for resale, or the costs of valuation outweigh the benefits, the donated goods are recognised as income when sold, with an equivalent amount being recognised as an expense.

The costs of goods donated for distribution to beneficiaries is deemed to be the fair value of those goods upon receipt. When the goods are distributed freely or for a nominal consideration, then the carrying amount is adjusted at the time of sale, to the value at the point of distribution and the adjustment is shown as a cost of donations made.

The carrying amount of any stock held for distribution is assessed for impairment at the reporting date. All donated goods are recognised as donation income, and debited to trading stock.When trading stock is subsequently sold, or appropriated to meet an expense, then the carrying value of the stock is recognised as an expense. In accordance with the SORP, goods donated for distribution to beneficiaries, or for consumption by the charity are included in 'legacies and donations '. Goods donated for resale are included in 'Income from other trading activities'

19

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt. If the goods held are to be distributed freely or for a nominal consideration, then the carrying amount is subsequently adjusted to reflect the lower of deemed cost adjusted for any loss of service potential and replacement cost. Replacement cost is the economic cost incurred if the charity was to replace the service potential of the donated goods at its own expense in the most economic manner.

Donated services and facilities (including seconded staff and use of property) are included in the accounts on the basis of the value of the gift to the charity.

All donated services and facilities are recognised as donation income when received,(provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.

Policies relating to expenditure on goods and services provided to the charity.

Policies relating to assets, liabilities and provisions and other matters.

Intangible assets

The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.

Tangible fixed assets

Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. .

Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.

Freehold premises 20 % straight line Plant and machinery 20 % straight line Motor vehicles 25 % straight line

A regular annual review of the likelihood of asset impairment is undertaken.

Stocks and work in progress

Stock is valued at the lower of cost and net realisable value.

Debtors

Debtors are measured at their recoverable amounts at the balance sheet date.

20

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised after allowing for any trade discounts due.

Financial instruments including cash and bank balances

Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.

Leasing and hire purchase contracts and commitments

Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the charity, are capitalised in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability.

The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding.

Rentals paid under operating leases are charged to income on a straight line basis over the lease term.

Expia House, the registered office of the charity has been leased to the charity for a period of 10 years, from the Ministry of Justice. No rent is payable in respect of the lease, but the charity make a contributions of £5,000 towards services annually.

Pensions - defined contribution schemes

The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

The charity holds no designated funds.

The charity holds no restricted funds

The charity holds no endowment funds.

2 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose.

The charity is registered for VAT due to the trading income, and Value Added Tax is recovered on appropriate expenditure.

21

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

3 Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

4 Significance of financial instruments to the charity's position

There are no significant implications of financial instruments on the charity's financial position.

5 Net surplus before tax in the financial year

The net surplus before tax in the financial year is stated after charging:-
Depreciation of owned fixed assets
Pension costs		 2025
£
1,264
3,098		 2024
£
1,463
2,777

6 The contribution of volunteers

The trustees value the contribution of all volunteers that have assisted in the operation of the charity in the accounting period.

7 Staff costs and emoluments

Salary costs
2025
£
Gross Salaries excluding trustees and key management personnel
231,161
Employer's operating costs of defined
contribution pension schemes
3,098
Total salaries, wages and related costs
241,073
The average number of part time staff employed in the year was
36
The average number of full time staff employed in the year was
-
The estimated full time equivalent number of all staff employed in the year was
18
The estimated equivalent number of full time staff deployed in different activities in the year was:-
Engaged on charitable activities
18
The estimated full time equivalent number of all staff employed as above
18
2024
£
207,879
2,777
216,319
21
-
10
10
10

Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.

No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.

22

Expia Limited

Notes to the Accounts for the year ended 31 March 2025 8 Defined contribution pension schemes

The charity operates a defined contribution pension scheme, the costs of which are shown above.

Any liabilites and assets associated with the scheme are shown under debtors and creditors.

9 Defined benefit pension scheme

There is no defined benefit operated by the charity

10 Remuneration and payments to Trustees and persons connected with them

No trustees or persons connected with them received any remuneration from the charity, or any related entity.

11 Deferred income - Unrestricted and Designated funds

Current Year
National Lottery Community Fund
Total
These deferrals are included in creditors
Prior Year
National Lottery Community Fund
Total
These deferrals are included in creditors		 Opening
Deferrals
£
287
287
Opening
Deferrals
£
27,619
27,619		 Released
from prior
years
£
287
287
Released
from prior
years
£
27,332
27,332		 Received
less released
in year
£
-
-
2025
£
-
Received
less released
in year
£
-
-
2024
£
287		 Deferred
at year end
£
-
-
2024
£
287
Deferred
at year end
£
287
287
2023
£
27,619

The deferrals included in creditors relate to funding specified by the funders as relating to specific periods and represent those parts of unrestricted funds which relate to periods subsequent to the accounting year end and are treated as grants in advance, or, alternatively, where there are conditions which must be fulfilled prior to entitlement or use of the unrestricted funds by the charity .

23

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

12 Intangible Fixed Assets

Intangible Fixed Assets
Trademarks:
Cost
At 1 April 2024
At 31 March 2025
Amortisation
At 1 April 2024
Provided during the year
At 31 March 2025
Net book value		 2025
£
270
270
270
-
270
-		 2024
£
270
270
270
-
270
-

The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.

13 Tangible fixed assets

Current Year
Cost
At 1 April 2024
Additions
At 31 March 2025
Depreciation
At 1 April 2024
Charge for the year
At 31 March 2025
Net book value
At 31 March 2025
At 31 March 2024
14 Stocks & Work in Progress
Stocks before write downs		 Land and
Buildings
£
9,400
-
9,400
9,400
-
9,400
-
-
Plant &
Machinery
£
39,690
467
40,157
33,837
1,264
35,101
5,056
5,853
-
2025
£
8,222
8,222		 Total
£
49,090
467
49,557
43,237
1,264
44,501
5,056
5,853
2024
£
10,257
10,257

Analysis of the carrying value of stocks and work in progress by activities

Activity
Stocks in retail food outlets		 2025
2024
£
£
-
-
-
-
Work in Progress		 2025
2024
£
£
8,680
4,500
8,680
4,500
Stocks

24

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

15 Debtors
Prepayments and accrued income
Other debtors
16 Creditors: amounts falling due within one year
Trade creditors
Deferred Income - Unrestricted & designated funds
PAYE, NIC VAT and other taxes
17 Income and Expenditure account summary
At 1 April 2024
Surplus after tax for the year
At 31 March 2025		 2025
£
1,701
290
1,991
2025
£
3,018
-
21,605
24,623
2025
£
63,204
(1,904)
61,300		 2024
£
1,852
1,299
3,151
2024
£
655
287
19,830
20,772
2024
£
24,147
39,057
63,204

18 Particulars of how particular funds are represented by assets and liabilities

At 31 March 2025
Tangible Fixed Assets
Current Assets
Current Liabilities
At 1 April 2024
Tangible Fixed Assets
Current Assets
Current Liabilities		 Unrestricted
funds
£
5,056
80,865
(24,621)
61,300
Unrestricted
funds
£
5,853
78,123
(20,773)
63,203		 Designated
funds
£
-
-
-
Designated
funds
£
-
-
-
-		 Restricted
funds
£
-
-
-
-
Restricted
funds
£
-
-
-
-		 Total
Funds
£
5,056
80,865
(24,621)
61,300
Total
Funds
£
5,853
78,123
(20,773)
63,203

25

Expia Limited

Notes to the Accounts for the year ended 31 March 2025

19 Change in total funds over the year as shown in Note 18 , analysed by individual funds

Unrestricted and designated funds:-
Unrestricted Revenue Funds
Total unrestricted and designated funds
Total charity funds		 Funds
brought
forward from
2024
£
63,204
63,204
63,204


Movement in
funds in 2025
See Note 20
£
(1,904)
(1,904)
(1,904)

See Note 0
£
-
-
-
Transfers
between
funds in 2025		 Funds carried
forward to
2026
£
61,300
61,300
61,300

20 Analysis of movements in funds over the year as shown in Note 19

Unrestricted and designated funds:-
Unrestricted Revenue Funds		 Income
2025
£
565,191
565,478		 Expenditure
2025
£
(567,095)
(567,382)		 Other
Gains &
Losses
2025
£
-
-		 Movement
in funds
2025
£
(1,904)
(1,904)

21 The purposes for which the funds as detailed in note 19 are held by the charity are:-

Unrestricted and designated funds:-

Unrestricted Revenue Funds

These funds are held for the meeting the objectives of the ch provide reserves for future ctivities, and , subject to charity le free from all restrictions on their use.

These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.

Restricted funds:-

The Clothworkers Foundation

This fund represents the grant received from the Clothworkers Foundation for the specific purpose of refurbishing Expia House.

22 Ultimate controlling party

The charity is under the control of its legal members.

26

Expia Limited

Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015

This analysis is classsified by conventional nominal descriptions and not by activity.

23 Donations, Grants and Legacies

----- Start of picture text -----
Current year Current year Current year Prior Year
Unrestricted Restricted Total Funds Total Funds
Funds Funds
2025 2025 2025 2024
£ £ £ £
Donations and gifts from individuals
Small donations individually less than £1000 402 - 402 -
Total donations and gifts from 402 - 402 -
individuals
Current year Current year Current year Prior Year
Unrestricted Restricted Total Funds Total Funds
Funds Funds
2025 2025 2025 2024
£ £ £ £
Revenue grants from government and
public bodies
National Lottery Community Fund
3,093 287 3,380 60,153
Verne Prison
94 - 94 -
Portland Port
650 - 650 -
The Clothworkers Foundation
- - - -
Dorset County Council 3,000 - 3,000 -
Total public sector revenue grants 6,837 287 7,124 60,153
Total Donations, Grants and Legacies
Total Donations, Grants and
A1 7,239 287 7,526 60,177
Legacies
24 Income from charitable activities - Trading Activities
Current year Current year Current year Current year Prior Year
Unrestricted Restricted Total Funds Total funds
Funds Funds
2025 2025 2025 2024
£ £ £ £
Primary purpose and ancillary trading
Café and visits income 556,443 - 556,443 501,462
Total Primary purpose and ancillary 556,443 - 556,443 502,062
trading
----- End of picture text -----

27

Expia Limited

Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015

25 Total Income from charitable activities

Current year
Total income from charitable trading
Total from charitable activities
A2
26 Investment income
Bank Interest Receivable
Total investment income
A4		 Current year
Unrestricted
Funds
2025
£
556,443
556,443
Current year
Unrestricted
Funds
2025
£
549
1,509		 Current year
Restricted
Funds
2025
£
-
-
Current year
Restricted
Funds
2025
£
-
-		 Current year
Total Funds
2025
£
556,443
556,443
Current year
Total Funds
2025
£
549
1,509		 Prior Year
Total Funds
2024
£
502,062
502,062
Prior Year
Total Funds
2024
£
386
386

27 Expenditure on charitable activities - Charitable trading

Current Year
Reallocated from support costs
Total charitable trading costs
B2b
Costs of ancillary trading to benefit
beneficiaries - Including movement in
stock for ancillary trading
Gross wages and salaries - charitable
trading activities
Defined contribution pension costs -
charitable trading activities
Cost of goods for primary purpose
trading - Including movement in stock		 Current year
Unrestricted
Funds
2025
£
227,103
2,035
231,161
3,098
77,596
547,807		 Current year
Restricted
Funds
2025
£
-
-
-
-
27,332
27,332		 Current year
Prior Year
Total Funds
Total Funds
2025
2024
£
£
227,103
202,698
2,035
(1,577)
231,161
207,879
3,098
2,777
104,928
234,862
575,139
652,902

28 Expenditure on charitable activities- Grant funding of activities

Current Year
Total grantmaking costs
B2c
Prisoner release grants		 Current year
Unrestricted
Funds
2025
£
150
150		 Current year
Restricted
Funds
2025
£
-
-		 Current year
Prior Year
Total Funds
Total Funds
2025
2024
£
£
150
-
150
-

28

Expia Limited

Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015

29 Support costs for charitable activities

Current year
Current year
Current year
Current Year
Unrestricted
Funds
Restricted
Funds
Total Funds
2025
2025
2025
£
£
£
Employee costs not included in direct costs
236
-
236
609
-
609
Volunteer costs
-
-
-
Premises Expenses
3,017
-
3,017
2,313
287
2,600
Administrative overheads
303
-
303
731
-
731
2,394
-
2,394
393
-
393
2,318
-
2,318
4,234
-
4,234
913
-
913
32,578
-
32,578
1,500
-
1,500
Professional fees paid to advisors other than the auditor or examiner
3,000
-
3,000
-
-
-
26,448
-
26,448
5,256
-
5,256
Financial costs
6,050
-
6,050
1,264
-
1,264
Support costs before reallocation
96,134
287
96,421
Less support costs reallocated to specific activities
To charitable trading costs
(77,596)
(27,332)
(104,928)
Total support costs - Current Year
18,538
(27,045)
(8,507)
The basis of allocation of costs between activities is described under accounting policies
Administrative overheads
The basis of allocation of costs between activities is described under accounting policies
Charitable donations
Sundry expenses
Depreciation & Amortisation in total for
Other legal and professional
Advertising and marketing
Volunteers' expenses
Consultancy fees
Liabilty and contents insurance
Hire of equipment
Telephone, fax and internet
Software licences and expenses
Stationery and printing
Staff uniform
Expia House refurbishment
Travel and subsistence - staff
Bank charges
Accountancy fees other than
examination or audit fees
Management fees
Rates and water charges
Equipment,repairs,expenses and maintenance		 Prior Year
Total Funds
2024
£
691
-
-
2,732
27,332
588
734
1,840
332
532
3,691
(446)
20,979
950
3,000
-
27,232
8,379
4,801
1,463
104,928
(234,862)
(129,934)
-
-
-

29

Expia Limited

Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015

30 Other Expenditure - Governance costs

Current Year
Independent Examiner's fees
Total Governance costs		 Current year
Unrestricted
Funds
2025
£
600
600		 Current year
Restricted
Funds
2025
£
-
-		 Current year
Total Funds
2025
£
600
600		 Prior Year
Total Funds
2024
£
600
600

All the expenditure in the prior year was unrestricted.

31 Total Charitable expenditure

Current Year
Total charitable trading costs
B2b
Total grantmaking costs
B2c
Total support costs
B2d
Total Governance costs
B2e
Total charitable expenditure
B2
All the expenditure in the prior year was unrestricted.
Prior Year
Total charitable trading costs
B2b
Total grantmaking costs
B2c
Total Governance costs
B2e
Total charitable expenditure
B2		 Current year
Unrestricted
Funds
2025
£
547,807
150
18,538
600
567,095
Prior Year
Unrestricted
Funds
2024
£
652,902
-
600
523,568		 Current year
Restricted
Funds
2025
£
27,332
-
(27,045)
-
287
Prior Year
Restricted
Funds
2024
£
-
-
-
-		 Current year
Total Funds
2025
£
575,139
150
(8,507)
600
567,382
Prior Year
Total Funds
2024
£
652,902
-
600
523,568		 Prior Year
Total Funds
2024
£
652,902
-
(129,934)
600
523,568

30