Company Registration Number - 08092010 08092010 The Charity Registration Number is :- 1162405
Expia Limited
Report and Accounts
31 March 2024
Expia Limited
Report and accounts for the year ended 31 March 2024
Contents
| Page | ||
|---|---|---|
| Charity information | 1 | |
| Trustees' Annual Report | 1 | |
| Statement of directors' responsibilities | 9 | |
| Independent Examiner's Report | 11 | |
| Funds Statements:- | ||
| Statement of Financial Activities | 13 | |
| Movements in funds | 15 | |
| Income and Expenditure account | 16 | |
| Balance sheet | 17 | |
| Notes to the accounts | 18 |
Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
The Trustees present their Report and Accounts for the year ended 31 March 2024, which also comprises the Directors' Report required by the Companies Act 2006.
Reference and administrative details
The charity name.
The legal name of the charity is:- Expia Limited.
The charity is also known by its operating name, N/A.
The charity's areas operation and UK charitable registration.
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1162405.
.
The charity does not operate in any overseas jurisdictions.
Legal structure of the charity
The charity is constituted as a company limited by guarantee, registered under the Companies Acts . The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.
There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.
By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.
The trustees are all individuals.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
The principal operating address, telephone number, email and web addresses of the charity are:-
Expia House 106 Grove Road, Portland Dorset, DT5 1DZ
The registered office of the charity for Companies Act purposes is the same as the operating address shown above.
The Trustees in office on the date the report was approved were:-
Sally Birch Alpheus Durrant Peter Lewis Graham Metcalf Susan Munts Stephen Butler
The following persons served as Trustees during the year ended 31 March 2024 :-
The trustees who served as a trustee in the reporting period, and, if applicable, their dates of appointment or resignation during the year were:-.
| Name | Appointed | Resigned/Retired |
|---|---|---|
| Sally Birch | ||
| Alpheus Durrant | ||
| Graham Metcalf | ||
| Susan Munts | ||
| Stephen Butler | ||
| Geoffrey Horton | 27 June 2023 | |
| Peter Lewis | 27 June 2023 |
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
Objects and activities of the charity
The purposes of the charity as set out in its governing document.
The principal objects of the Charity as set out in the Memorandum and Articles of Association is to promote social inclusion of those who are socially excluded as a result of an individual being a convicted offender starting to make reparation for their crime.
The main activities undertaken in relation to those purposes during the year.
Expia’s staff and Board have worked tirelessly this year to ensure the office base and new Jailhouse diner has come to fruition, without affecting the existing café at HMP The Verne and the various prison visits.
We have continued to work with the local prisons and prisoners by supporting their various workshops teaching new skills that can be transferred on their release.
Having a new base has enabled us to expand our work in the successful rehabilitation of offenders.
Expia has worked closely with Community Payback and Probation offering placements to ensure better outcomes for people on probation.
The main activities undertaken during the year to further the charity's purpose for the public benefit.
The Directors have given due regard to public benefit when planning the Charity’s activities, in accordance the Charity Commission’s General Guidance on Public Benefit. The paragraphs below set out our activities, achievements and performance during the year, which are directly related to the objects and purposes for which the Charity exists.
These benefits are directly related to the aims of the charity and are totally compliant with the Charity Commission principles on Public Benefit
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
The main achievements and performance of the charity during the year.
Opening the diner and our new base has been a success, bringing a new facility and services to one of the island’s most deprived communities which had lost all its services and meeting places over the last eight years. A soft opening of the Diner took place in June 2023. This enabled us to train up new staff and ensure the menu and Diner offer was good. Expia has managed to arrange a variety of community events that have been well supported by the local community.
Expia has worked closely with the prisons supporting prisoners by providing tools and equipment in the various prison workshops. The bicycle workshop has been a great success with Expia being able to offer the recycled bikes for sale to the local community at a reduced price. The woodwork shop at HMP the Verne has produced some very good wooden products, including fruit bowls, tables and Garden flower tubs. Expia forged a partnership with the local Stone companies to provide stone and we purchased the saw to enable the Stone workshop to produce quality Portland stone items. These are very popular with locals and visitors alike.
We continue to work with community Payback which is an alternative to custody. Every week the local supervisors of community Payback bring their clients to our farm shop location to undertake general maintenance and clearance of the gardens and public spaces around the gardens. It is a way of helping to create better outcomes for people on probation and improve our communities.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
The difference the charity's performance during the year has made to the beneficiaries of the charity.
Expia continues to support and employ ex offenders, one of whom has successfully developed his skills and abilities and is now the manager of the Diner.
Most prisoners who are released have someone to collect them but there are some that come out of prison with no one, it can be overwhelming and they generally have a mix of emotions. Relief and anxiety are often a trait for those released and it can be daunting if they have no initial support. We will always go and speak with those that are released and look like they’re not being collected some are wary but find that sitting in the Diner with a free drink and a chat if needed, enables them to collect their thoughts . We have our ex offender staff to talk to newly released prisoners to ascertain if they need any help. We can authorise a free breakfast and drink if they need to wait awhile and the use of the telephone for a call.
We believe it is important to show compassion to those that have served their time and have an immediate impression that people do care about others when they are released. We have had very positive feedback and thanks from individuals that our staff have taken the time to engage with when they are released.
Our staff who have had experience of being in prison are also very supportive of families who arrive to visit incarcerated loved ones sometimes for the first time. They take time to talk through the process of Visits what to consider and what to expect once they get there.
This extra responsibility that has been given to our ex-offenders is also proving to be a good thing for them in their own personal development and understanding how their crimes impacted on their own loved ones.
Expia continues to support the various visits within the 3 prisons, (HMP Guys Marsh. HMP Portland and HMP The Verne) including the family visits where we provide or pay for the food.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
The degree to which the achievements and performance during the year have benefited wider society.
The room on the lower ground floor has been promoted as a meeting venue, activity room or buffet area for functions. We have held community meetings regarding the quarrying of local quarries. The concerns of local residents were addressed at a public meeting that was held in the Diner free of charge, to the local community. The Diner has proved very popular with local older residents who enjoy meeting and socialising over a coffee and a cake. We had a very successful quiz night for local residents on a Friday evening that was very well attended and we have been asked to do it again.
At the start of 2024 we started to promote the venue for community use and we have been able to secure some events that have been extremely successful and are new activities for residents to attend. The introduction of a Mother’s Day and Halloween event at the Diner was very successful and these type of celebration events will be developed further including Easter and Christmas. We will focus on multigenerational gatherings that can help foster a sense of community and bring people of different ages and backgrounds together encouraging meaningful connections.
We introduced several promotions for residents to encourage social engagements and help support small local groups. An early morning breakfast promotion for residents of the Grove and coffee and cake mornings as trial. We have also opened in the evenings to host community engagement events free of charge. Since promoting the Diner as a community venue we have started to receive enquiries to hold parties and wedding receptions. We have held our first two receptions and the feedback has been extremely positive. We aim to build on this type of activity and include children’s parties.
We have introduced affordable children’s menu during holidays and weekends to encourage those less affluent to attend the Diner and enjoy everything it has to offer.
Structure, governance and management of the charity
The methods used to recruit and appoint new charity trustees.
The board of trustees actively look to recruit new members to the board from the local community. Once suitable candiates are identified, and express a willingness to serve, they are then trained in the vision and ethos of the charity. The board of trustees as a whole vote on the appointment of new trustees, and there are no third party powers of appointment.
Bankers Accountants
Lloyds Bank, 92 ST Mary Street, Weymouth DT4 8PA Taylors Accountants, 23 Whitehill, Puddletown, Dorchester, Dorset DT2 8SB
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
Financial review
The charity's financial position at the end of the year ended 31 March 2024
The financial position of the charity at 31 March 2024 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
| Total Funds Net income Unrestricted Revenue Funds available for the general purposes of the charity |
2024 £ 39,057 63,204 63,204 |
2023 £ (381) 24,147 24,147 |
|---|---|---|
Financial review of the position at the reporting date, 31 March 2024 .
The trustees consider the financial performance by the charity during the year to have been satisfactory.
Policies on reserves.
The Trustees have decided to hold reserves to meet our potential liabilities that may arise on the cessation of the Charity.
Potential redundancy payments for three full time plus part time members of staff and 7 part time members of staff comprising one weeks pay for each full year of employment: £10,000.
An average months payments (in arrears) to suppliers: £8,000.
One quarters VAT Liability: £16,000.
Contract risk for contracts that have full term payment required should early termination be required: £2,000
The total required reserves are therefore £36,000. The directors are pleased to report that the reserves held at 31 March 2024 exceeded this target.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
Employment of disabled persons
It is the company’s policy to give employment to disabled persons wherever practicable.
Details of The Independent Examiner
Grant Taylor FCA
Member of The Institute of Chartered Accountants in England and Wales
23 Whitehill
Puddletown Dorchester Dorset DT2 8SB
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
Statement of the Directors Trustees' Responsibilities
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .
In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-
-
to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the year ended 31 March 2024
Method of preparation of accounts - Small company provisions
The financial statements are set out on pages 13 to 30.
The financial statements have been prepared implementing the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016)
These financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
This report was approved by the board of trustees on 22 July 2024.
STEPHEN BUTLER Director and Trustee
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Expia Limited
Report of the Independent Examiner to the Trustees of the charitable company on the accounts for the year ended 31 March 2024
I report to the Trustees on my examination of the financial statements of the charitable company on pages 13 to 30 for the year ended 31 March 2024 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 18.
Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report
As described on page 9, you, the charitable company's Trustees, who are also the Directors of the Company for the purposes of Company law, are responsible for the preparation of the financial statements in accordance with the Companies Act 2006, the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Companies Act 2006. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Expia Limited
Basis of Independent Examiner's Statement and scope of work undertaken
Since the charitable company's gross income exceeded £250,000, the charitable company's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charitable company and of the accounting systems employed by the charitable company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
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Expia Limited
Independent Examiner's Statement, Report and Opinion
Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-
The accounts of this charitable company are not required to be audited under Part 16 of the Companies Act 2006;
The gross income of the charitable company in the year ended 31 March 2024 appears to exceed the sum specified in Section 145(3) of the Act, namely £250000, and that I am qualified to act as Independent Examiner in accordance with that section by virtue of my being a qualified member of The Institute of Chartered Accountants in England and Wales;
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by Section 386 of the Companies Act 2006 and Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Signed:-
Grant Taylor FCA - Independent Examiner
Member of The Institute of Chartered Accountants in England and Wales
23 Whitehill Puddletown Dorchester Dorset DT2 8SB
This report was signed on 22 July 2024
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Expia Limited - Statement of Financial Activities for the year ended 31 March 2024
Statement of Financial Activities (including the Income and Expenditure Account for the year ended 31 March 2024, as required by the Companies Act 2006)
| Current year Unrestricted Funds 2024 £ Income & Endowments from: Donations & Legacies A1 32,845 Charitable activities A2 502,062 Investments A4 386 Total income A 535,293 Expenditure on: Charitable activities B2 496,236 Total expenditure B 496,236 Net income for the year 39,057 Net income after transfers A-B-C 39,057 39,057 Reconciliation of funds:- E Total funds brought forward 24,147 Total funds carried forward 63,204 Net movement in funds SORP Ref |
Current year Restricted Funds 2024 £ 27,332 - - 27,332 27,332 27,332 - - - - - |
Current year Total Funds 2024 £ 60,177 502,062 386 562,625 523,568 523,568 39,057 39,057 39,057 24,147 63,204 |
Prior Year Total Funds 2023 £ 192,709 224,650 1 417,360 417,741 417,741 (381) (381) (381) 24,526 24,145 |
|---|---|---|---|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All the prior year transactions were unrestricted items, and no further analysis is required
All activities derive from continuing operations
The notes attached on pages 18 to 30 form an integral part of these accounts.
All activities derive from continuing operations
The notes attached on pages 18 to 30 form an integral part of these accounts.
14
Expia Limited - Statement of Financial Activities for the year ended 31 March 2024
Expia Limited - Resources applied in the year ended 31 March 2024 towards fixed assets for Charity use:-
| Funds generated in the year as detailed in the SOFA Resources applied on functional fixed assets Other applications of funds Net resources available to fund charitable activities |
2024 £ 39,057 (2,541) - 36,516 |
2023 £ (381) - - (381) |
|---|---|---|
The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.
The notes attached on pages 18 to 30 form an integral part of these accounts.
Movements in revenue and capital funds for the year ended 31 March 2024
Revenue accumulated funds
| Unrestricted Funds 2024 £ Accumulated funds brought forward 24,147 39,057 63,204 Closing revenue funds 63,204 Summary of funds Unrestricted and Designated funds 2024 £ Revenue accumulated funds 63,204 Recognised gains and losses before transfers |
Restricted Funds 2024 £ - - - - Restricted Funds 2024 £ - |
Total Funds 2024 £ 24,147 39,057 63,204 63,204 Total Funds 2024 £ 63,204 |
Last year Total Funds 2023 £ 24,526 (381) 24,145 24,145 Last Year Total Funds 2023 £ 24,145 |
|---|---|---|---|
The notes attached on pages 18 to 30 form an integral part of these accounts.
15
Expia Limited - Statement of Financial Activities for the year ended 31 March 2024
Expia Limited
Income and Expenditure Account for the year ended 31 March 2024 as required by the Companies Act 2006
| Income Income from operations Interest receivable Gross income in the year before exceptional items Gross income in the year including exceptional items Expenditure Charitable expenditure, excluding depreciation and amortisation Depreciation and amortisation Governance costs Realised losses on disposals of social investments which are programme related Total expenditure in the year Tax on surplus on ordinary activities Retained surplus for the financial year Net income after tax in the financial year Net income before tax in the financial year Investment income |
2024 £ 562,239 386 562,625 562,625 521,505 1,463 600 - 523,568 39,057 - 39,057 39,057 |
2023 £ 417,359 1 417,360 417,360 415,947 1,194 600 - 417,741 (381) - (381) (381) |
|---|---|---|
All activities derive from continuing operations
In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.
The notes attached on pages 18 to 30 form an integral part of these accounts.
16
Expia Limited - Balance Sheet as at 31 March 2024
| Note SORP Ref Fixed assets A Tangible assets 13 A2 Current assets B Stocks B1 Debtors 15 B2 Cash at bank and in hand B4 Total current assets Creditors: amounts falling due within one year 16 C1 Net current assets The total net assets of the charity |
2024 £ 5,854 10,257 3,151 64,715 78,123 (20,773) 57,350 63,204 |
2023 £ 4,776 8,680 1,497 40,274 50,451 (31,080) 19,371 24,147 |
|---|---|---|
| Restricted funds Unrestricted Funds Unrestricted Revenue Funds 19 D3 63,204 Designated Funds Total charity funds The total net assets of the charity are funded by the funds of the |
24,147 63,204 63,204 charity, as follows:- |
24,147 24,147 |
|---|---|---|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 12.
The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
STEPHEN BUTLER
Trustee
Approved by the board of trustees on 22 July 2024
The notes attached on pages 18 to 30 form an integral part of these accounts.
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Expia Limited
Notes to the Accounts for the year ended 31 March 2024
1 Accounting policies
Policies relating to the production of the accounts.
Basis of preparation and accounting convention
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
Going Concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 December 2023, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.
Risks and future assumptions
The charity is a public benefit entity.
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Expia Limited
Notes to the Accounts for the year ended 31 March 2024
Policies relating to categories of income and income recognition.
Accounting for deferred income and income received in advance
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
Donated goods, facilities and services
Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
Donated goods that are not fixed assets are accounted for at a fair value, unless it is impractical to reliably measure the value of the donated items.
In the absence of any direct evidence of fair value of donated goods, then a value is derived from the cost of the item to the donor or, in the case of goods that are expected to be sold, the estimated resale value after deducting any anticipated costs of sales.
If it is impracticable to measure the fair value of goods donated for resale, or the costs of valuation outweigh the benefits, the donated goods are recognised as income when sold, with an equivalent amount being recognised as an expense.
The costs of goods donated for distribution to beneficiaries is deemed to be the fair value of those goods upon receipt. When the goods are distributed freely or for a nominal consideration, then the carrying amount is adjusted at the time of sale, to the value at the point of distribution and the adjustment is shown as a cost of donations made.
The carrying amount of any stock held for distribution is assessed for impairment at the reporting date. All donated goods are recognised as donation income, and debited to trading stock.When trading stock is subsequently sold, or appropriated to meet an expense, then the carrying value of the stock is recognised as an expense. In accordance with the SORP, goods donated for distribution to beneficiaries, or for consumption by the charity are included in 'legacies and donations '. Goods donated for resale are included in 'Income from other trading activities'
19
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt. If the goods held are to be distributed freely or for a nominal consideration, then the carrying amount is subsequently adjusted to reflect the lower of deemed cost adjusted for any loss of service potential and replacement cost. Replacement cost is the economic cost incurred if the charity was to replace the service potential of the donated goods at its own expense in the most economic manner.
Donated services and facilities (including seconded staff and use of property) are included in the accounts on the basis of the value of the gift to the charity.
All donated services and facilities are recognised as donation income when received,(provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.
Policies relating to expenditure on goods and services provided to the charity.
Policies relating to assets, liabilities and provisions and other matters.
Intangible assets
The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.
Tangible fixed assets
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. .
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.
Freehold premises 20 % straight line Plant and machinery 20 % straight line Motor vehicles 25 % straight line
A regular annual review of the likelihood of asset impairment is undertaken.
Stocks and work in progress
Stock is valued at the lower of cost and net realisable value.
Debtors
Debtors are measured at their recoverable amounts at the balance sheet date.
20
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised after allowing for any trade discounts due.
Financial instruments including cash and bank balances
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
Leasing and hire purchase contracts and commitments
Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the charity, are capitalised in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability.
The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding.
Rentals paid under operating leases are charged to income on a straight line basis over the lease term.
Expia House, the registered office of the charity has been leased to the charity for a period of 10 years, from the Ministry of Justice. No rent is payable in respect of the lease, but the charity make a contributions of £5,000 towards services annually.
Pensions - defined contribution schemes
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
The charity holds no designated funds.
The charity holds no restricted funds
The charity holds no endowment funds.
2 Liability to taxation
The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose.
The charity is registered for VAT due to the trading income, and Value Added Tax is recovered on appropriate expenditure.
21
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
3 Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
4 Significance of financial instruments to the charity's position
There are no significant implications of financial instruments on the charity's financial position.
5 Net surplus before tax in the financial year
| The net surplus before tax in the financial year is stated after charging:- Depreciation of owned fixed assets Pension costs |
2024 £ 1,463 2,777 |
2023 £ 1,194 1,079 |
|---|---|---|
6 The contribution of volunteers
The trustees value the contribution of all volunteers that have assisted in the operation of the charity in the accounting period.
7 Staff costs and emoluments
| Salary costs 2024 £ Gross Salaries excluding trustees and key management personnel 207,879 Employer's operating costs of defined contribution pension schemes 2,777 Total salaries, wages and related costs 216,319 The average number of part time staff employed in the year was 36 The average number of full time staff employed in the year was - The estimated full time equivalent number of all staff employed in the year was 18 The estimated equivalent number of full time staff deployed in different activities in the year was:- Engaged on charitable activities 18 The estimated full time equivalent number of all staff employed as above 18 |
2023 £ 90,899 1,079 91,978 21 - 10 10 10 |
|---|---|
Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.
22
Expia Limited
Notes to the Accounts for the year ended 31 March 2024 8 Defined contribution pension schemes
The charity operates a defined contribution pension scheme, the costs of which are shown above.
Any liabilites and assets associated with the scheme are shown under debtors and creditors.
9 Defined benefit pension scheme
There is no defined benefit operated by the charity
10 Remuneration and payments to Trustees and persons connected with them
No trustees or persons connected with them received any remuneration from the charity, or any related entity.
11 Deferred income - Unrestricted and Designated funds
| Current Year National Lottery Community Fund Total These deferrals are included in creditors Prior Year National Lottery Community Fund Total These deferrals are included in creditors |
Opening Deferrals £ 27,619 27,619 Opening Deferrals £ 37,339 37,339 |
Released from prior years £ 27,332 27,332 Released from prior years £ 9,720 9,720 |
Received less released in year £ - - 2024 £ 287 Received less released in year £ - - 2023 £ 287 |
Deferred at year end £ 287 287 2023 £ 27,619 Deferred at year end £ 27,619 287 2022 £ 27,619 |
|---|---|---|---|---|
The deferrals included in creditors relate to funding specified by the funders as relating to specific periods and represent those parts of unrestricted funds which relate to periods subsequent to the accounting year end and are treated as grants in advance, or, alternatively, where there are conditions which must be fulfilled prior to entitlement or use of the unrestricted funds by the charity .
23
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
12 Intangible Fixed Assets
| Intangible Fixed Assets Trademarks: Cost At 1 April 2023 At 31 March 2024 Amortisation At 1 April 2023 Provided during the year At 31 March 2024 Net book value |
2024 £ 270 270 270 - 270 - |
2023 £ 270 270 270 - 270 - |
|---|---|---|
The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.
13 Tangible fixed assets
| Current Year Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 14 Stocks & Work in Progress Stocks before write downs |
Land and Buildings £ 9,400 - 9,400 9,400 - 9,400 - - |
Plant & Machinery £ 37,150 2,541 39,691 32,374 1,463 33,837 5,854 4,776 |
- 2024 £ 10,257 10,257 |
Total £ 46,550 2,541 49,091 41,774 1,463 43,237 5,854 4,776 2023 £ 8,680 8,680 |
|---|---|---|---|---|
Analysis of the carrying value of stocks and work in progress by activities
| Activity Stocks in retail food outlets |
2024 2023 £ £ - - - - Work in Progress |
2024 2023 £ £ 8,680 4,500 8,680 4,500 Stocks |
|---|---|---|
24
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
| 15 Debtors Prepayments and accrued income Other debtors 16 Creditors: amounts falling due within one year Trade creditors Deferred Income - Unrestricted & designated funds PAYE, NIC VAT and other taxes 17 Income and Expenditure account summary At 1 April 2023 Surplus after tax for the year At 31 March 2024 |
2024 £ 1,852 1,299 3,151 2024 £ 655 287 19,830 20,772 2024 £ 24,145 39,057 63,202 |
2023 £ 1,097 400 1,497 2023 £ 342 27,619 3,120 31,081 2023 £ 24,526 (381) 24,145 |
|---|---|---|
18 Particulars of how particular funds are represented by assets and liabilities
| At 31 March 2024 Tangible Fixed Assets Current Assets Current Liabilities At 1 April 2023 Tangible Fixed Assets Current Assets Current Liabilities |
Unrestricted funds £ 5,854 78,123 (20,773) 63,204 Unrestricted funds £ 4,776 50,451 (31,080) 24,147 |
Designated funds £ - - - Designated funds £ - - - - |
Restricted funds £ - - - - Restricted funds £ - - - - |
Total Funds £ 5,854 78,123 (20,773) 63,204 Total Funds £ 4,776 50,451 (31,080) 24,147 |
|---|---|---|---|---|
25
Expia Limited
Notes to the Accounts for the year ended 31 March 2024
19 Change in total funds over the year as shown in Note 18 , analysed by individual funds
| Unrestricted and designated funds:- Unrestricted Revenue Funds Total unrestricted and designated funds Total charity funds |
Funds brought forward from 2023 £ 24,147 24,147 24,147 |
Movement in funds in 2024 See Note 20 £ 39,057 39,057 39,057 |
See Note 0 £ - - - Transfers between funds in 2024 |
Funds carried forward to 2025 £ 63,204 63,204 63,204 |
|---|---|---|---|---|
20 Analysis of movements in funds over the year as shown in Note 19
| Unrestricted and designated funds:- Unrestricted Revenue Funds |
Income 2024 £ 535,293 562,625 |
Expenditure 2024 £ (496,236) (523,568) |
Other Gains & Losses 2024 £ - - |
Movement in funds 2024 £ 39,057 39,057 |
|---|---|---|---|---|
21 The purposes for which the funds as detailed in note 19 are held by the charity are:-
Unrestricted and designated funds:-
Unrestricted Revenue Funds
These funds are held for the meeting the objectives of the ch provide reserves for future ctivities, and , subject to charity le free from all restrictions on their use.
These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.
Restricted funds:-
The Clothworkers Foundation
This fund represents the grant received from the Clothworkers Foundation for the specific purpose of refurbishing Expia House.
22 Ultimate controlling party
The charity is under the control of its legal members.
26
Expia Limited
Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015
This analysis is classsified by conventional nominal descriptions and not by activity.
23 Donations, Grants and Legacies
| Current year Unrestricted Funds 2024 £ - 20,150 12,671 - - 32,821 Total Donations, Grants and Legacies Total Donations, Grants and Legacies A1 32,845 24 Income from charitable activities - Trading Activities Current year Current year Unrestricted Funds 2024 £ Primary purpose and ancillary trading 501,462 502,062 Revenue grants from government and public bodies Dorset County Council Main Grants The Clothworkers Foundation National Lottery Community Fund Main Grants Total Primary purpose and ancillary trading Café and visits income Total public sector revenue grants |
Current year Unrestricted Funds 2024 £ - 20,150 12,671 - - 32,821 |
Current year Restricted Funds 2024 £ 27,332 - - - - 27,332 |
Current year Total Funds 2024 £ 27,332 20,150 12,671 - - 60,153 |
Prior Year Total Funds 2023 £ 114,970 - - 40,000 37,739 192,709 192,709 Prior Year Total funds 2023 £ 224,650 224,650 |
|---|---|---|---|---|
| 27,332 Current year Restricted Funds 2024 £ - - |
60,177 Current year Total Funds 2024 £ 501,462 502,062 |
27
Expia Limited
Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015
25 Total Income from charitable activities
| Current year Total income from charitable trading Total from charitable activities A2 26 Investment income Bank Interest Receivable Total investment income A4 |
Current year Unrestricted Funds 2024 £ 502,062 502,062 Current year Unrestricted Funds 2024 £ 386 386 |
Current year Restricted Funds 2024 £ - - Current year Restricted Funds 2024 £ - - |
Current year Total Funds 2024 £ 502,062 502,062 Current year Total Funds 2024 £ 386 386 |
Prior Year Total Funds 2023 £ 224,650 224,650 Prior Year Total Funds 2023 £ 1 1 |
|---|---|---|---|---|
27 Expenditure on charitable activities - Charitable trading
| Current Year Reallocated from support costs Total charitable trading costs B2b Costs of ancillary trading to benefit beneficiaries - Including movement in stock for ancillary trading Gross wages and salaries - charitable trading activities Defined contribution pension costs - charitable trading activities Cost of goods for primary purpose trading - Including movement in stock |
Current year Unrestricted Funds 2024 £ 202,698 (1,577) 207,879 2,777 77,596 495,636 |
Current year Restricted Funds 2024 £ - - - - 27,332 27,332 |
Current year Prior Year Total Funds Total Funds 2024 2023 £ £ 202,698 94,481 (1,577) (4,180) 207,879 90,899 2,777 1,079 104,928 234,862 522,968 417,141 |
|---|---|---|---|
28 Expenditure on charitable activities- Grant funding of activities
| Current Year Total grantmaking costs B2c Prisoner release grants |
Current year Unrestricted Funds 2024 £ - - |
Current year Restricted Funds 2024 £ - - |
Current year Prior Year Total Funds Total Funds 2024 2023 £ £ - - - - |
|---|---|---|---|
28
Expia Limited
Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015
29 Support costs for charitable activities
| Current year Current year Current year Current Year Unrestricted Funds Restricted Funds Total Funds 2024 2024 2024 £ £ £ Employee costs not included in direct costs 691 - 691 - - - Volunteer costs - - - Premises Expenses 2,732 - 2,732 - 27,332 27,332 Administrative overheads 588 - 588 734 - 734 1,840 - 1,840 332 - 332 532 - 532 3,691 - 3,691 (446) - (446) 20,979 - 20,979 950 - 950 Professional fees paid to advisors other than the auditor or examiner 3,000 - 3,000 - - - 27,232 - 27,232 8,379 - 8,379 Financial costs 4,801 - 4,801 1,463 - 1,463 Support costs before reallocation 77,596 27,332 104,928 Less support costs reallocated to specific activities To charitable trading costs (77,596) (27,332) (104,928) Total support costs - Current Year - - - The basis of allocation of costs between activities is described under accounting policies Administrative overheads The basis of allocation of costs between activities is described under accounting policies Charitable donations Sundry expenses Depreciation & Amortisation in total for Other legal and professional Advertising and marketing Volunteers' expenses Consultancy fees Liabilty and contents insurance Hire of equipment Telephone, fax and internet Software licences and expenses Stationery and printing Staff uniform Expia House refurbishment Travel and subsistence - staff Bank charges Accountancy fees other than examination or audit fees Management fees Rates and water charges Equipment,repairs,expenses and maintenance |
Prior Year Total Funds 2023 £ 240 448 319 892 192,709 618 556 960 - 145 2,152 169 6,111 200 1,900 1,504 20,748 787 3,210 1,194 234,862 (234,862) - - - - |
|---|---|
29
Expia Limited
Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015
30 Other Expenditure - Governance costs
| Current Year Independent Examiner's fees Total Governance costs |
Current year Unrestricted Funds 2024 £ 600 600 |
Current year Restricted Funds 2024 £ - - |
Current year Total Funds 2024 £ 600 600 |
Prior Year Total Funds 2023 £ 600 600 |
|---|---|---|---|---|
All the expenditure in the prior year was unrestricted.
31 Total Charitable expenditure
| Current Year Total charitable trading costs B2b Total grantmaking costs B2c Total support costs B2d Total Governance costs B2e Total charitable expenditure B2 All the expenditure in the prior year was unrestricted. Prior Year Total charitable trading costs B2b Total grantmaking costs B2c Total Governance costs B2e Total charitable expenditure B2 |
Current year Unrestricted Funds 2024 £ 495,636 - - 600 496,236 Prior Year Unrestricted Funds 2023 £ 417,141 - 600 417,741 |
Current year Restricted Funds 2024 £ 27,332 - - - 27,332 Prior Year Restricted Funds 2023 £ - - - - |
Current year Total Funds 2024 £ 522,968 - - 600 523,568 Prior Year Total Funds 2023 £ 417,141 - 600 417,741 |
Prior Year Total Funds 2023 £ 417,141 - - 600 417,741 |
|---|---|---|---|---|
30