Company Registration Number - 08092010
The Charity Registration Number is :- 1162405
Expia Limited
Report and Accounts
31 March 2023
Expia Limited
Report and accounts for the period ended 31 March 2023
Contents
| Page | ||
|---|---|---|
| Charity information | 1 | |
| Trustees' Annual Report | 1 | |
| Statement of directors' responsibilities | 7 | |
| Independent Examiner's Report | 9 | |
| Funds Statements:- | ||
| Statement of Financial Activities | 12 | |
| Movements in funds | 13 | |
| Income and Expenditure account | 14 | |
| Balance sheet | 15 | |
| Notes to the accounts | 16 |
Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
The Trustees present their Report and Accounts for the period ended 31 March 2023, which also comprises the Directors' Report required by the Companies Act 2006.
Reference and administrative details
The charity name.
The legal name of the charity is:- Expia Limited.
The charity is also known by its operating name, N/A.
The charity's areas operation and UK charitable registration.
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1162405.
.
The charity does not operate in any overseas jurisdictions.
Legal structure of the charity
The charity is constituted as a company limited by guarantee, registered under the Companies Acts . The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.
There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.
By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.
The trustees are all individuals.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
The principal operating address, telephone number, email and web addresses of the charity are:-
Expia House 106 Grove Road, Portland Dorset, DT5 1DZ
The registered office of the charity for Companies Act purposes is the same as the operating address shown above.
The Trustees in office on the date the report was approved were:-
Sally Birch Alpheus Durrant Peter Lewis (appointed 27 June 2023) Graham Metcalf Susan Munts Stephen Butler
The following persons served as Trustees during the period ended 31 March 2023 :-
The trustees who served as a trustee in the reporting period, and, if applicable, their dates of appointment or resignation during the year were:-.
Name Appointed Resigned/Retired Sally Birch Alpheus Durrant Graham Metcalf Susan Munts Stephen Butler Geoffrey Horton 27 June 2023
Objects and activities of the charity
The purposes of the charity as set out in its governing document.
The principal objects of the Charity as set out in the Memorandum and Articles of Association is to promote social inclusion of those who are socially excluded as a result of an individual being a convicted offender starting to make reparation for their crime.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
The main activities undertaken in relation to those purposes during the period.
It was a busy time for the charity. We still work closely with the local prisons offering day work to ROTL prisoners from HMP Portland.
We have continued to employ ex-offenders on their release from prison and we have also given voluntary work to other ex-offenders who have now gone on to find full time paid work.
We have worked closely with the probation services offering horticultural work for those offenders doing community payback.
The prison workshops continue to make goods from upcycled materials that we sell from the farm shops and cafes.
The main activities undertaken during the period to further the charity's purpose for the public benefit.
The Directors have given due regard to public benefit when planning the Charity’s activities, in accordance the Charity Commission’s General Guidance on Public Benefit. The paragraphs below set out our activities, achievements and performance during the year, which are directly related to the objects and purposes for which the Charity exists.
These benefits are directly related to the aims of the charity and are totally compliant with the Charity Commission principles on Public Benefit
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
The main achievements and performance of the charity during the period.
We have continued to develop the work of the Charity and have now managed to get a new head office, Expia House along with a new café (Jailhouse Diner) that is situated opposite HMP Portland/YOI. This means we will be able to get more prisoners out on day release in the diner. Successful funding bids to National Lottery Community Fund and the Clothworkers Foundation bought the dream to fruition.
The new building is situated in one of the island’s areas of deprivation so the facilities here will support a community that has lost most of its shops and services. The building also provides a base for prisoner families visiting the jail three times a week. The new prisons family liaison is PACT and we are also offering them a base in our building. The property is leased form the MoJ for a 10-year period.
The response for the new project has been really positive and appreciated by local residents, prisoner families and prison staff as well as visitors to Portland.
We are developing a partnership with a company that work via the Job Centre offering training for long term unemployed. They will provide the courses for Portland residents here at Expia House.
The prison visits continue to go well at both Portland and Guys, and we support two prisoners at each visits working with us in the kitchen.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
The difference the charity's performance during the period has made to the beneficiaries of the charity.
The new Governor at HMP Portland has committed to continuing to provide ROTL prisoners moving forward. We will be able to offer more opportunities at the diner and the farm shop/gardens.
We are pleased to say that we still have ex-offenders working with us. One is in his second year and doing very well in the development of his career and skills. We have assisted another exoffender who has relocated by providing him with full time work and helping him to find a place of his own to rent privately.
Although we are unable to have ROTL prisoners from HMP The Verne we have supported various projects inside the jail including stone masonry workshops which also offer new skills which can be used on release.
It is important to recognise that although we do not have ROTL working with us at this stage we must continue to support the education and skills of offenders by providing work experience at:
•Prison visits (this gives prisoners the opportunity to interact with people external to the prison system, enhances customer service skills, embeds honesty and integrity as they are dealing with stock and cash payments and allows prisoners a feeling of worth whilst in prison)
•The workshops producing goods for the charity to sell and reinvest in our aims and objectives (this gives the prisoners the opportunity to learn new manual skills leading to qualifications)
The degree to which the achievements and performance during the period have benefited wider society.
We have continued to offer value for money at all our outlets. We have held community events, and encourage local residents to utilise our faciities at every opportunity.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
Structure, governance and management of the charity
The methods used to recruit and appoint new charity trustees.
The board of trustees actively look to recruit new members to the board from the local community. Once suitable candiates are identified, and express a willingness to serve, they are then trained in the vision and ethos of the charity. The board of trustees as a whole vote on the appointment of new trustees, and there are no third party powers of appointment.
Bankers Lloyds Bank, 92 ST Mary Street, Weymouth DT4 8PA Accountants Taylors Accountants, 23 Whitehill, Puddletown, Dorchester, Dorset DT2 8SB
Financial review
The charity's financial position at the end of the period ended 31 March 2023
The financial position of the charity at 31 March 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
| Total Funds Unrestricted Revenue Funds available for the general purposes of the charity Net income |
2023 £ (381) 24,147 24,147 |
2022 £ (2,523) 24,526 24,526 |
|---|---|---|
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
Financial review of the position at the reporting date, 31 March 2023 .
The trustees consider the financial performance by the charity during the year to have been satisfactory.
Policies on reserves.
The Trustees have decided to hold reserves to meet our potential liabilities that may arise on the cessation of the Charity.
Potential redundancy payments for three full time plus part time members of staff comprising one weeks pay for each full year of employment £3,500.
An average months payments (in arrears) to suppliers £8,000.
One quarters VAT Liability £12,000.
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
Employment of disabled persons
It is the company’s policy to give employment to disabled persons wherever practicable.
Details of The Independent Examiner
Grant Taylor FCA
Member of The Institute of Chartered Accountants in England and Wales
23 Whitehill Puddletown Dorchester Dorset DT2 8SB
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
Statement of the Directors Trustees' Responsibilities
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .
In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-
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to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
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state whether applicable accounting standards and statements of
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recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
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Expia Limited
Company Registration Number - 08092010
Trustees' Annual Report for the period from 1 July 2022 to 31 March 2023
Method of preparation of accounts - Small company provisions
The financial statements are set out on pages 12 to 28.
The financial statements have been prepared implementing the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016)
These financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
This report was approved by the board of trustees on 12 October 2023.
SALLY BIRCH Director and Trustee
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Expia Limited
Report of the Independent Examiner to the Trustees of the charitable company on the accounts for the period ended 31 March 2023
I report to the Trustees on my examination of the financial statements of the charitable company on pages 12 to 28 for the period ended 31 March 2023 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 16.
Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report
As described on page 7, you, the charitable company's Trustees, who are also the Directors of the Company for the purposes of Company law, are responsible for the preparation of the financial statements in accordance with the Companies Act 2006, the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Companies Act 2006. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Expia Limited
Basis of Independent Examiner's Statement and scope of work undertaken
Since the charitable company's gross income exceeded £250,000, the charitable company's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charitable company and of the accounting systems employed by the charitable company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
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Expia Limited
Independent Examiner's Statement, Report and Opinion
Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-
The accounts of this charitable company are not required to be audited under Part 16 of the Companies Act 2006;
The gross income of the charitable company in the period ended 31 March 2023 appears to exceed the sum specified in Section 145(3) of the Act, namely £250000, and that I am qualified to act as Independent Examiner in accordance with that section by virtue of my being a qualified member of The Institute of Chartered Accountants in England and Wales;
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by Section 386 of the Companies Act 2006 and Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Signed:-
Grant Taylor FCA - Independent Examiner
Member of The Institute of Chartered Accountants in England and Wales
23 Whitehill Puddletown Dorchester Dorset DT2 8SB
This report was signed on 12 October 2023
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Expia Limited - Statement of Financial Activities for the period ended 31 March 2023
Statement of Financial Activities (including the Income and Expenditure Account for the period from 1 July 2022 to 31 March 2023, as required by the Companies Act 2006)
| Current year Unrestricted Funds 2023 £ Income & Endowments from: Donations & Legacies A1 152,709 Charitable activities A2 224,650 Investments A4 1 Total income A 377,360 Expenditure on: Charitable activities B2 377,741 Total expenditure B 377,741 Net income for the year (381) Net income after transfers A-B-C (381) (381) Reconciliation of funds:- E Total funds brought forward 24,526 Total funds carried forward 24,145 SORP Ref Net movement in funds |
Current year Restricted Funds 2023 £ 40,000 - - 40,000 40,000 40,000 - - - - - |
Current year Total Funds 2023 £ 192,709 224,650 1 417,360 417,741 417,741 (381) (381) (381) 24,526 24,145 |
Prior Year Total Funds 2022 £ 18,299 231,752 - 250,051 252,574 252,574 (2,523) (2,523) (2,523) 27,050 24,527 |
|---|---|---|---|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All the prior year transactions were unrestricted items, and no further analysis is required
All activities derive from continuing operations
The notes attached on pages 16 to 28 form an integral part of these accounts.
All activities derive from continuing operations
The notes attached on pages 16 to 28 form an integral part of these accounts.
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Expia Limited - Statement of Financial Activities for the period ended 31 March 2023
Expia Limited - Resources applied in the period ended 31 March 2023 towards fixed assets for Charity use:-
| Funds generated in the year as detailed in the SOFA Resources applied on functional fixed assets Other applications of funds Net resources available to fund charitable activities |
2023 £ (381) - - (381) |
2022 £ (2,523) (408) - (2,931) |
|---|---|---|
The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.
The notes attached on pages 16 to 28 form an integral part of these accounts.
Movements in revenue and capital funds for the period from 1 July 2022 to 31 March 2023
Revenue accumulated funds
| Unrestricted Funds 2023 £ Accumulated funds brought forward 24,526 (381) 24,145 Closing revenue funds 24,145 Summary of funds Unrestricted and Designated funds 2023 £ Revenue accumulated funds 24,145 Recognised gains and losses before transfers |
Restricted Funds 2023 £ - - - - Restricted Funds 2023 £ - |
Total Funds 2023 £ 24,526 (381) 24,145 24,145 Total Funds 2023 £ 24,145 |
Last year Total Funds 2022 £ 27,050 (2,523) 24,527 24,527 Last Year Total Funds 2022 £ 24,527 |
|---|---|---|---|
The notes attached on pages 16 to 28 form an integral part of these accounts.
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Expia Limited - Statement of Financial Activities for the period ended 31 March 2023
Expia Limited
Income and Expenditure Account for the period from 1 July 2022 to 31 March 2023 as required by the Companies Act 2006
| Income Income from operations Interest receivable Gross income in the period before exceptional items Gross income in the period including exceptional items Expenditure Charitable expenditure, excluding depreciation and amortisation Depreciation and amortisation Governance costs Realised losses on disposals of social investments which are programme related Total expenditure in the period Tax on surplus on ordinary activities Retained surplus for the financial year Net income after tax in the financial year Net income before tax in the financial year Investment income |
2023 £ 417,359 1 417,360 417,360 415,947 1,194 600 - 417,741 (381) - (381) (381) |
2022 £ 250,051 - 250,051 250,051 248,681 3,393 500 - 252,574 (2,523) - (2,523) (2,523) |
|---|---|---|
All activities derive from continuing operations
In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.
The notes attached on pages 16 to 28 form an integral part of these accounts.
15
Expia Limited - Balance Sheet as at 31 March 2023
| Note SORP Ref Fixed assets A Tangible assets 13 A2 Current assets B Stocks B1 Debtors 15 B2 Cash at bank and in hand B4 Total current assets Creditors: amounts falling due within one year 16 C1 Net current assets The total net assets of the charity Restricted funds Unrestricted Funds Unrestricted Revenue Funds 19 D3 Designated Funds Total charity funds The total net assets of the charity are funded by the |
2023 2022 £ £ 4,774 5,968 8,680 4,500 1,497 - 40,274 67,394 50,451 71,894 (31,080) (53,336) 19,371 18,558 24,145 24,526 24,145 24,526 24,145 24,526 24,145 24,526 funds of the charity, as follows:- |
|---|---|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 11.
The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
SALLY BIRCH
Trustee
Approved by the board of trustees on 12 October 2023
The notes attached on pages 16 to 28 form an integral part of these accounts.
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Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023
1 Accounting policies
Policies relating to the production of the accounts.
Basis of preparation and accounting convention
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
Going Concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 December 2023, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.
Risks and future assumptions
The charity is a public benefit entity.
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Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023 Policies relating to categories of income and income recognition.
Accounting for deferred income and income received in advance
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
Donated goods, facilities and services
Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
Donated goods that are not fixed assets are accounted for at a fair value, unless it is impractical to reliably measure the value of the donated items.
In the absence of any direct evidence of fair value of donated goods, then a value is derived from the cost of the item to the donor or, in the case of goods that are expected to be sold, the estimated resale value after deducting any anticipated costs of sales.
If it is impracticable to measure the fair value of goods donated for resale, or the costs of valuation outweigh the benefits, the donated goods are recognised as income when sold, with an equivalent amount being recognised as an expense.
The costs of goods donated for distribution to beneficiaries is deemed to be the fair value of those goods upon receipt. When the goods are distributed freely or for a nominal consideration, then the carrying amount is adjusted at the time of sale, to the value at the point of distribution and the adjustment is shown as a cost of donations made.
The carrying amount of any stock held for distribution is assessed for impairment at the reporting date. All donated goods are recognised as donation income, and debited to trading stock.When trading stock is subsequently sold, or appropriated to meet an expense, then the carrying value of the stock is recognised as an expense. In accordance with the SORP, goods donated for distribution to beneficiaries, or for consumption by the charity are included in 'legacies and donations '. Goods donated for resale are included in 'Income from other trading activities'
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Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt. If the goods held are to be distributed freely or for a nominal consideration, then the carrying amount is subsequently adjusted to reflect the lower of deemed cost adjusted for any loss of service potential and replacement cost. Replacement cost is the economic cost incurred if the charity was to replace the service potential of the donated goods at its own expense in the most economic manner.
Donated services and facilities (including seconded staff and use of property) are included in the accounts on the basis of the value of the gift to the charity.
All donated services and facilities are recognised as donation income when received,(provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.
Policies relating to expenditure on goods and services provided to the charity.
Policies relating to assets, liabilities and provisions and other matters.
Intangible assets
The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.
Tangible fixed assets
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. .
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.
Freehold premises 20 % straight line Plant and machinery 20 % straight line Motor vehicles 25 % straight line
A regular annual review of the likelihood of asset impairment is undertaken.
Stocks and work in progress
Stock is valued at the lower of cost and net realisable value.
Debtors
Debtors are measured at their recoverable amounts at the balance sheet date.
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Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised after allowing for any trade discounts due.
Financial instruments including cash and bank balances
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
Leasing and hire purchase contracts and commitments
Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the charity, are capitalised in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability.
The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding.
Rentals paid under operating leases are charged to income on a straight line basis over the lease term.
Expia House, the registered office of the charity has been leased to the charity for a period of 10 years, from the Ministry of Justice. No rent is payable in respect of the lease, but the charity make a contributions of £5,000 towards services annually.
Pensions - defined contribution schemes
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
The charity holds no designated funds.
The charity holds no restricted funds
The charity holds no endowment funds.
2 Liability to taxation
The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose.
The charity is registered for VAT due to the trading income, and Value Added Tax is recovered on appropriate expenditure.
20
Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023
3 Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
4 Significance of financial instruments to the charity's position
There are no significant implications of financial instruments on the charity's financial position.
5 Net surplus before tax in the financial year
| The net surplus before tax in the financial year is stated after charging:- Depreciation of owned fixed assets Pension costs |
2023 £ 1,194 1,079 |
2022 £ 3,393 1,286 |
|---|---|---|
6 The contribution of volunteers
The trustees value the contribution of all volunteers that have assisted in the operation of the charity in the accounting period.
7 Staff costs and emoluments
| Salary costs 2023 £ Gross Salaries excluding trustees and key management personnel 90,899 Employer's operating costs of defined contribution pension schemes 1,079 Total salaries, wages and related costs 91,978 The average number of part time staff employed in the period was 21 The average number of full time staff employed in the period was - The estimated full time equivalent number of all staff employed in the period was 10 The estimated equivalent number of full time staff deployed in different activities in the period was Engaged on charitable activities 10 The estimated full time equivalent number of all staff employed as above 10 |
2022 £ 117,228 1,286 118,514 19 1 10 :- 10 10 |
|---|---|
Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior period.
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.
21
Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023 8 Defined contribution pension schemes
The charity operates a defined contribution pension scheme, the costs of which are shown above.
Any liabilites and assets associated with the scheme are shown under debtors and creditors.
9 Defined benefit pension scheme
There is no defined benefit operated by the charity
10 Remuneration and payments to Trustees and persons connected with them
No trustees or persons connected with them received any remuneration from the charity, or any related entity.
11 Deferred income - Unrestricted and Designated funds
| Current Year National Lottery Community Fund Total These deferrals are included in creditors Prior Year National Lottery Community Fund Total These deferrals are included in creditors |
Opening Deferrals £ 37,739 37,739 Opening Deferrals £ - - |
Released from prior years £ 10,120 10,120 Released from prior years £ - - |
Received less released in period £ - - 2023 £ 27,619 Received less released in period £ 37,739 37,739 2022 £ 37,739 |
Deferred at year end £ 27,619 27,619 2022 £ 37,739 Deferred at year end £ 37,739 37,739 2021 £ - |
|---|---|---|---|---|
The deferrals included in creditors relate to funding specified by the funders as relating to specific periods and represent those parts of unrestricted funds which relate to periods subsequent to the accounting year end and are treated as grants in advance, or, alternatively, where there are conditions which must be fulfilled prior to entitlement or use of the unrestricted funds by the charity .
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Expia Limited
| Notes to the Accounts for the period from 1 July 2022 to 31 March 2023 12 Intangible Fixed Assets Trademarks: Cost At 1 July 2022 At 31 March 2023 Amortisation At 1 July 2022 Provided during the period At 31 March 2023 Net book value |
2023 £ 270 270 270 - 270 - |
2022 £ 270 270 243 27 270 - |
|---|---|---|
The trademarks owned by the charity have been written off in equal annual instalments over its estimated economic life of 10 years, which equates to amortisation at 10% straight line. These costs have been fully amortised.
13 Tangible fixed assets
| Current Year Cost At 1 July 2022 At 31 March 2023 Depreciation At 1 July 2022 Charge for the period At 31 March 2023 Net book value At 31 March 2023 At 30 June 2022 14 Stocks & Work in Progress Stocks before write downs |
Land and Buildings £ 9,400 9,400 9,400 - 9,400 - - |
Plant & Machinery £ 37,150 37,150 31,182 1,194 32,376 4,774 5,968 |
2023 £ 8,680 8,680 |
Total £ 46,550 46,550 40,582 1,194 41,776 4,774 5,968 2022 £ 4,500 4,500 |
|---|---|---|---|---|
Analysis of the carrying value of stocks and work in progress by activities
| Activity Stocks in retail food outlets |
2023 2022 £ £ - - - - Work in Progress |
2023 2022 £ £ 8,680 4,500 8,680 4,500 Stocks |
|---|---|---|
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Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023 15 Debtors
| Prepayments and accrued income Other debtors 16 Creditors: amounts falling due within one year Trade creditors Deferred Income - Unrestricted & designated funds PAYE, NIC VAT and other taxes 17 Income and Expenditure account summary At 1 July 2022 Surplus after tax for the year At 31 March 2023 |
2023 £ 1,097 400 1,497 2023 £ 340 27,619 3,120 31,079 2023 £ 24,527 (381) 24,146 |
2022 £ - - - 2022 £ 5,472 37,739 10,125 53,336 2022 £ 27,050 (2,523) 24,527 |
|---|---|---|
18 Particulars of how particular funds are represented by assets and liabilities
| At 31 March 2023 Tangible Fixed Assets Current Assets Current Liabilities At 1 July 2022 Tangible Fixed Assets Current Assets Current Liabilities |
Unrestricted funds £ 4,774 50,451 (31,080) 24,145 Unrestricted funds £ 5,968 71,894 (53,336) 24,526 |
Designated funds £ - - - Designated funds £ - - - - |
Restricted funds £ - - - - Restricted funds £ - - - - |
Total Funds £ 4,774 50,451 (31,080) 24,145 Total Funds £ 5,968 71,894 (53,336) 24,526 |
|---|---|---|---|---|
24
Expia Limited
Notes to the Accounts for the period from 1 July 2022 to 31 March 2023
19 Change in total funds over the period as shown in Note 18 , analysed by individual funds
| Unrestricted and designated funds:- Unrestricted Revenue Funds Total unrestricted and designated funds Total charity funds |
Funds brought forward from 2022 £ 24,526 24,526 24,526 |
Movement in funds in 2023 See Note 20 £ (381) (381) (381) |
See Note 0 £ - - - Transfers between funds in 2023 |
Funds carried forward to 2024 £ 24,145 24,145 24,145 |
|---|---|---|---|---|
20 Analysis of movements in funds over the period as shown in Note 19
| Unrestricted and designated funds:- Unrestricted Revenue Funds Restricted funds:- The Clothworkers foundation |
Income 2023 £ 377,360 40,000 417,360 |
Expenditure 2023 £ (377,741) (40,000) (417,741) |
Other Gains & Losses 2023 £ - - - |
Movement in funds 2023 £ (381) - (381) |
|---|---|---|---|---|
21 The purposes for which the funds as detailed in note 19 are held by the charity are:-
Unrestricted and designated funds:-
Unrestricted Revenue Funds
These funds are held for the meeting the objectives of the ch provide reserves for future ctivities, and , subject to charity le free from all restrictions on their use.
These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.
Restricted funds:-
The Clothworkers Foundation
This fund represents the grant received from the Clothworkers Foundation for the specific purpose of refurbishing Expia House.
22 Ultimate controlling party
The charity is under the control of its legal members.
25
Expia Limited
Detailed analysis of income and expenditure for the period from 1 July 2022 to 31 March 2023 as required by the SORP 2015
This analysis is classsified by conventional nominal descriptions and not by activity.
23 Donations, Grants and Legacies
| Current year Unrestricted Funds 2023 £ - - 114,970 - 37,739 - 152,709 Total Donations, Grants and Legacies Total Donations, Grants and Legacies A1 152,709 24 Income from charitable activities - Trading Activities Current year Current year Unrestricted Funds 2023 £ Primary purpose and ancillary trading 224,650 224,650 Total public sector revenue grants Total Primary purpose and ancillary trading Café and visits income Small grants individually less than £1000 National Lottery Awards for All National Lottery Community Fund Revenue grants from government and public bodies Portland Community Partnership The Clothworkers Foundation Dorset County Council |
Current year Unrestricted Funds 2023 £ - - 114,970 - 37,739 - 152,709 |
Current year Restricted Funds 2023 £ - - - 40,000 - - 40,000 |
Current year Total Funds 2023 £ - - 114,970 40,000 37,739 - 192,709 |
Prior Year Total Funds 2022 £ 593 7,670 - - 7,536 2,500 18,299 18,299 Prior Year Total funds 2022 £ 231,752 231,752 |
|---|---|---|---|---|
| 40,000 Current year Restricted Funds 2023 £ - - |
192,709 Current year Total Funds 2023 £ 224,650 224,650 |
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Expia Limited
Detailed analysis of income and expenditure for the period from 1 July 2022 to 31 March 2023 as required by the SORP 2015
25 Total Income from charitable activities
| Current year Total income from charitable trading Total from charitable activities A2 26 Investment income Bank Interest Receivable Total investment income A4 |
Current year Unrestricted Funds 2023 £ 224,650 224,650 Current year Unrestricted Funds 2023 £ 1 1 |
Current year Restricted Funds 2023 £ - - Current year Restricted Funds 2023 £ - - |
Current year Total Funds 2023 £ 224,650 224,650 Current year Total Funds 2023 £ 1 1 |
Prior Year Total Funds 2022 £ 231,752 231,752 Prior Year Total Funds 2022 £ - - |
|---|---|---|---|---|
27 Expenditure on charitable activities - Charitable trading
| Current Year Reallocated from support costs Total charitable trading costs B2b Cost of goods for primary purpose trading - Including movement in stock Gross wages and salaries - charitable trading activities Defined contribution pension costs - charitable trading activities Costs of ancillary trading to benefit beneficiaries - Including movement in stock for ancillary trading |
Current year Unrestricted Funds 2023 £ 94,481 (4,180) 90,899 1,079 194,862 377,141 |
Current year Restricted Funds 2023 £ - - - - 40,000 40,000 |
Current year Prior Year Total Funds Total Funds 2023 2022 £ £ 94,481 85,503 (4,180) (2,350) 90,899 117,228 1,079 1,286 234,862 50,207 417,141 251,874 |
|---|---|---|---|
28 Expenditure on charitable activities- Grant funding of activities
| Current Year Total grantmaking costs B2c Prisoner release grants |
Current year Unrestricted Funds 2023 £ - - |
Current year Restricted Funds 2023 £ - - |
Current year Prior Year Total Funds Total Funds 2023 2022 £ £ - 200 - 200 |
|---|---|---|---|
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Expia Limited
Detailed analysis of income and expenditure for the period from 1 July 2022 to 31 March 2023 as required by the SORP 2015
29 Support costs for charitable activities
| Current year Current year Current year Current Year Unrestricted Funds Restricted Funds Total Funds 2023 2023 2023 £ £ £ Employee costs not included in direct costs 240 - 240 448 - 448 Volunteer costs 319 - 319 Premises Expenses 892 - 892 152,709 40,000 192,709 Administrative overheads 618 - 618 556 - 556 960 - 960 - - - 145 - 145 2,152 - 2,152 169 - 169 6,111 - 6,111 200 - 200 Professional fees paid to advisors other than the auditor or examiner 1,900 - 1,900 1,504 - 1,504 20,748 - 20,748 787 - 787 Financial costs 3,210 - 3,210 1,194 - 1,194 Support costs before reallocation 194,862 40,000 234,862 Less support costs reallocated to specific activities To charitable trading costs (194,862) (40,000) (234,862) Total support costs - Current Year - - - The basis of allocation of costs between activities is described under accounting policies Administrative overheads The basis of allocation of costs between activities is described under accounting policies Equipment,repairs,expenses and maintenance Bank charges Accountancy fees other than examination or audit fees Management fees Rates and water charges Stationery and printing Staff uniform Expia House refurbishment Travel and subsistence - staff Consultancy fees Liabilty and contents insurance Hire of equipment Telephone, fax and internet Software licences and expenses Advertising and marketing Volunteers' expenses Charitable donations Sundry expenses Depreciation & Amortisation in total for Other legal and professional |
Prior Year Total Funds 2022 £ 68 - 244 850 3,535 525 492 1,868 635 314 1,946 535 1,473 - 2,500 - 27,491 627 3,711 3,393 50,207 (50,207) - - - - |
|---|---|
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Expia Limited
Detailed analysis of income and expenditure for the period from 1 July 2022 to 31 March 2023 as required by the SORP 2015
30 Other Expenditure - Governance costs
| Current Year Independent Examiner's fees Total Governance costs |
Current year Unrestricted Funds 2023 £ 600 600 |
Current year Restricted Funds 2023 £ - - |
Current year Total Funds 2023 £ 600 600 |
Prior Year Total Funds 2022 £ 500 500 |
|---|---|---|---|---|
All the expenditure in the prior year was unrestricted.
31 Total Charitable expenditure
| Current Year Total charitable trading costs B2b Total grantmaking costs B2c Total support costs B2d Total Governance costs B2e Total charitable expenditure B2 All the expenditure in the prior year was unrestricted. Prior Year Total charitable trading costs B2b Total grantmaking costs B2c Total Governance costs B2e Total charitable expenditure B2 |
Current year Unrestricted Funds 2023 £ 377,141 - - 600 377,741 Prior Year Unrestricted Funds 2022 £ 251,874 200 500 252,574 |
Current year Restricted Funds 2023 £ 40,000 - - - 40,000 Prior Year Restricted Funds 2022 £ - - - - |
Current year Total Funds 2023 £ 417,141 - - 600 417,741 Prior Year Total Funds 2022 £ 251,874 200 500 252,574 |
Prior Year Total Funds 2022 £ 251,874 200 - 500 252,574 |
|---|---|---|---|---|
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