East Yorkshire Community Transport Ltd East Yorkshire Community Transport Ltd Report and Financial Statements Year ending 31 March 2024 Charity number 1162391 Company number 6553765 Company Limited by Guarantee
East Yorkshire Communty Transport Ltd Report of the trustees for the year ending 31 March 2024 The trustees of East Yorkshire Community Transport Ltd present their annual report and accounts for the year ended 31 st March 2024 which are also prepared to meet the requirements for a directors, report and accounts for the Companies Act purposes. The financial statements comply wilh the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard for smaller enlilies. Our purposes and activities To provide a community transport service for such of the inhabitants of East Yorkshire who are in need of such a service because of age, sickness or disability {mental or physical), or povety, or because of lack of availability of adequate and safe public passenger servIs. East Yorkshire Community Transport Ltd {EYCT) has been fomied by its hvo member groups (North Holderness Comrnuntty Transport IHARTI and Goole and District Community Transport (GoFAR} lo enable the organisations to work more effectively together for mutual benefrt and the development of assIble and sustainable community transport for the residents of the East Riding of Yorkshire. EYCT will present a strong and coherent Vol for community transport to a range of audien$, including policy makers and funding bodies at local and national level. The ethos ot the company is fundamentally mission-based. It aims to be enterprising and to deliver extensive social value from its activities. Its CO mission is profoundly social.. it seeks to provide accessible, responsive and affordable community transport for those inhabitants of East Yorkshire who require such a service, as well as for a range of specific client groups who need safe, caring and above all high quality transport to services and facilities. Review of activities and achievements During this financial year the charity cOnntrated on delivering transport to health facilities. Through contracted work for Goole MEDIBUS and grant funded H2H Project Servi for Bridlington and extended the hospilals served for Goole area. The charity was successful with a grant from the East Riding of Yorkshire Council Cost of Living Criss iniliative. This enabled the first part of the charities Tackling Loneliness Project to begin which involved employing a development worker. The aim of this project is to combat loneliness and improve wellbeing. Financial review The organisation has spentthe yearto 31.03.24 on engaging with the local community in identified gap areas in Community Transport current provision. The work undertaken this year has been a restricted funds project, and contracted health journeys. The free reserves total £12,051 Investment powers and policy Investment activities are managed in line with the requirements of the Trustee Act 2000. The trustees review the investment options at the end of each financial year.
East Yorkshire Community Transport Ltd Reserves policy and going concern Reserves are required to bridge the gap between the spending and receiving of income and to cover unplanned emergency expenditure. At this time the trustees consider the level of reserves to be sufficient to sustain the charity in the short term. The trustees have considered the reserves policy and going COnrnS basis of the charity and consider that adequate resources continue to be available to fund the activities. The trustees are of a view thal the charity is a going COnrn. Plans for future periods EYCT have a robust business plan to cary oul over the next few years. This can potentially deliver a range of significant benefits to partner organisations'.- The ability to undertake joint bids for frjnding and contracts, especially where funding bodies or commissioners do not want to deal with several bids from individual operators The ability to procure or develop shared administrative functions. A single voice for the local community transport sector which can have a direct input into the development of local and national CT policies- e.g. via th8 CTA'S County Consortia Group of CT opèrators. A secure, (limited company) v8hicle fortesting new approaches, undertaking pilot projects, and developing innovative proposals which ensures that any inherent risk (financial, reputational etcl is removed from individual partner organisations and their local 'brand$'. The opportunity to build and promote a county-wide reputation for good practice in CT development and delivery - which is already being recognised due to the developmenl of the East Riding CT Strategy and the work of the CT Neork, bLrt which can (as a formal entity) seek to grasp any opportunities that this may bring - e.g. bidding for national pilot schemes, or encouraging the highlighting of new CT provision into ERYC bids to national Government for transport fvnding.
East Yorkshire Community Transport Ltd Reference and Administrative Detalls Charity no. 6553765 Company no.. 1162391 Registered address-. 51 Carlisle Street, Goole, DN14 SDS Our advisers: Bank.. HSBC, 1 King Street, Bridlington, East Yorkshire, Y015 2DL Directors and trustees The directors of the charitable company (the charity) are its trustees for the purpose of charity law. The truste8s and officets serving during the year and since the year end were as follows.'- Name Representing Appointedl Resigned Position Dlrectorsrrrustees Cllr Jane Evison North Holderness CT Resigned 28.06.23 Chair Trusteel Director Nigel Rowe North Holderness CT Chair Trusteel Director Trusteel Director Alan Beck North Holdemess CT Peter Shipp Independent Resigned 11.10.23 Trusteel Director John Richard Berry Goole and District CT Trusteel Director Mark Birtles Goole and District CT Appointed 03.11.23 Trusteel Director Management personnel Christine Dales Carolinè Wegrzyn Goole and District CT North Holderness CT Company secretary Finance officer
East Yorkshire Community Transport Ltd structure, Governance and management Governing document The organisation is a charity and company limited by guarantee, incorporated on 3.04.08 and registered as a charity on 24.06.15. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. The directors who are also the charity trustees, are responsible for the overall management and control ofthe Eastyorkshire Community Transport Ltd Charity and meet 3 times a year. Thework of implementing most of their policies is carried out by the senior managers of the member groups. All trustees give of their time freely and no remuneration or expenses were paid in the year. Appointment of trustees The directors of the company are also charity trustees for the purpose of charty law and under the ¢ompany's artides are known as members of the management Committee. Under the requirements of the Memorandum and Articles of Association the members of the management committee are elected to seNe for a peri¢)d of one year which after they must be re-elected at the Annual General Meeting. The following directors retire and offer themselves for re*lection'.- Alan Beck John Richard Bery Nigel Rowe Mark Birtles The members of the charity, {NHCT and Goole and District CT) put fOard members to be considered for election as directors. Trustee induction and training New trustees are briefed on their legal obligations under charity and company law, the Charity Commission guidance on public benefit. and inform them ofthe content ofthe Memorandum and Articles of Association, the committee and decision-making proSSes, the business plan and rent financial performance of the charity. During the induction they meet other trustees. Trustees are encouraged to attend appropriate extemal training events where these will facilitate the undertaking of their role. Organisation The board of trustees, which must be a minimum of 3 but shall not be subject to any maximum, are administers the charity. The board normally meets at least yearly and there are sub- committees covering development and finance. The board shall appoint a company secretary to administer the day to day activits'es of the charity. Related parties and Cowoperatlon wlth other organisations None of our trustees re1ve remuneration or other benefit from their work with the charity. Any connection beeen a trustee or senior managers with a contractual relationship wilh a related
East Yorkshire Communrty Transport Ltd paty must be disclosed to the full board of trustees. In the current year no such related paty transactions were reported. The organisation has a close relalionship with its member groups, NHCT and Goole and District CT where there exists a contract to deliver transport, carry OLrt administrative duties and make charitable donations. Both organisations nominate trustees to the board. Pay policy for senior staff The directors consider the board of directors, who are the charitls trustees, and the senior management team comprise the key managemenl personnel of the charity in charge of directing and controlling, running and operating the organisation on a day to day basis. All directors give of their time freely and no director received remuneration in the year. Details of director's expenses and related party transactions are disclosed in note 9 to the accounts. Risk management The trustees have a risk management strategy which comprises'.- An annual review of the principal risks and uncertainties that the charity face. The establishment of policies, systems and procedures to mitigate those risks identified in the annual review. The implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.
East Yorkshire Community Transport Ltd Trustees, responsibilities in relation to the financial statements The Charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a trustees, annual report and financial slatemenls in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to'.- Select suitable accounting policies and Ihen apply them consistently. Observe the methods and principles in the Charities SORP. Make judgements and estimates that are reasonable and prudent. State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it is inappropriat8 to presume that the charty will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any lime the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Acl 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charrtable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. ststement as to disclose for our Independent Examiner In so far as the trustees are aware at the time of approving our trustees, annual report=_ There is no relevant infomiation, being infonnalion needed by the Independent Examiner in connection with preparing their report, of which the group's Independent Examiner is unaware. The trustees, having made enquiries of fellow directors and the group's Independent Examiner that they ought to have individually taken, have each taken all steps that helshe is obliged to take as a director in order to make themselves aware of any relevant audtt information and to establish that the Independent Examinef is aware of that information. By order of the board of trustees. Nigel Rowe Dats..
East Yorkshire C¢)mmunity Transport Ltd Independent Examiner's report to the trustees of East Yorkshire Community Transport Ltd I report on the accounts of the company for the year ended 31 March 2024, which are set out on pages 10t0 18. Respective responsibilities of trustses and examiner The charity's trustees (who are also the directors of the company for the purposes of the company lawl are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year {under section 14412) of the Charities Act 2011 {the 2011 A¢tl) and that an independent examination is needed. Having satisfied myselfthat the charity is not subject to audit under Part 16 ofthe Companies Act 2006 and is eligible for independent examination, it is my responsibility to'.- Examine the a¢¢ounts under section 145 of the 2011 Act., To follow the procedures laid down in the General Directions given by the Charity commission under section 145(75}Ib) of the 2011 A¢t}', and To state whether particular matters have come to my attention. Your attents'on is to drawn to the fact that the charity has prepared the accounts (financial statements) in accordan with Accounting and Reporting by Charities.. Statement of Re¢ommended practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2015} - (Charities SORP IFRS 102}I, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 and the Companies Act 2006 We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice. My exanimation was carried out in accordan with the General Directions given by the charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the a¢¢ounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststements below. Independent Examinerfs statement In connection with my examination, no matter has com8 to my att8ntion which gives me reasonable cause to believe that in any material respect the requirements'.- (a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and
East Yorkshire Communty Transport Ltd Ibl lo prepare accounts which accord with the accounting records and ¢omply with the accounting requirements of the Companies Act 2006 and with the methods and principle5 of the Statement of Recommended Practice.. Accounting and Reporting by Charitie5 (revised 20151 have not been mel or to which, in my opinion, attention should be drawn in order lo enable a proper understanding ol the accounts to be reached. Name.. Address: Flo 3g fjffryi eld Hull HVIO str TJly Ic Dale..
East Yorkshire Community Transport Ltd Statement of Flnancial Activities East Yorkshire Community Transport Ltd statement of Finan¢ig1 Activities lincorpornting an kneom• and expenditure account) foryear•nd•d 31st March 2024 Unr88tri¢ted fund8 Restrlcted Totsl funds Total fund8 fund8 2024 2023 Notès Incom: Donatrons and legacEs Income from investrnents Income from Charitable actfvtss Operation ofccthmunty transport Grants Totsl Incon and endovmnts 141 16} 33544 33544 178046 2119 43331 77569 120900 178046 178046 131 33950 expendlturn on eharitabje actyvitles EYpendrtu on sing funds ExpenthtW8 on charitable acfr"vih61S. 33090 lo10 134940 152638 Total •x nditure 33090 lo10 134940 157639 Net incoffol {eXndItUr•I and nat movgnnt In fund8 for the >ar Reeonellllatlon of funds Total funds brou ht fward 76196 77056 .36738 11641 32542 44183 80921 Total funds carrl•d froward 12501 108738 121239 44183 The statement ol financial acti1$ includes al gairts and Ic6ses in the year. Al incomè and èxpènditure derNe from continuittg acti78$. io
East Yorkshire Communty Transport Ltd Balance Sheet East Yorkshire Community Transport Ltd Balance sheet as at 31 March 2024 2024 2024 Notes unreslricled Reslricled 2024 Total 2023 Total Fixed Assets Tangle assets Total fixed assets 113} CUrn1 Assets Cash al bank and in hand Deblorslprepayments Total current assets 12,501 108,738 121,239 44.183 12.501 108,738 121,239 44.183 Net current assets 1141 12.S)1 108,738 121,239 44,183 Total assets less current liabilities 12,501 108,738 121,239 44.183 Creditors.. affounts fall9 rlue within one year Net assets 12,501 108,738 121,239 44,183 Restricted fiJnds Unrestricted ndS Total fijnds 1161 1151 108,738 108.738 12,501 121,239 32,542 11,841 44,183 12,501 12,501 108,738 No members have required the company to obtain an audit of ils accounts for the year in question in accordanee with section 476 of the Companies Aet 2006. The directors acknowledge their resFK)nsibility for mplying with the requirements of the Act with respect lo accounting records and for the preparations of accounts. These accounts have been prepad in accordance with the provisions applicable to companies Subject lo sm811 Companies, regime. The notes at pages 12 10 18 fomi part of these accounts Nigel Rowe Date.. Alan Beck Dale.. 2ot4- li
East Yorkshire Communty Transport Ltd Notes to the Accounts 1. Accountlng Pollcies The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows-_ (a) Basis of preparation The financial statements have been prepared in accordance wilh Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in th8 UK and Republic of Ireland {FRS 102) and the Companies Act 2006 (b) Preparation of the accounts on a golng concem basis The trustees are of the view that having secured funding to complete the business review, there is £12,501 in free reserves which is considered adequate lo cover administralive expenditure. no other significant outlays required for the next 12 months and that on this basis the charity is a going concern. (cl Income Income is recognised when the organisation has entitlement to the funds. Grant income, whether'capital, grants or'revenue. grants, is recognised when the charity has entitlement to the funds, any delivery conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not defeffed. (dl Donated servlces and facilities Donaled professional services and donated facilities are recognised as income when the organisation has control over the item. any conditions associated with the donated item have been met, the receipt of economic benefft from the use by the or9anisalion of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 1021. volunteers. time is not recognised and refer to the trustees, annual report for more infomation about their contribution. On receipl, donated professional services and donated facilities are recognised on the basis of the value of the gift to the organisation which is the amount the organisation would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market., a corresponding amount is then recognised in expenditure in the period of receipt. (el Interest recelvable Interest on funds held on deposit is included when receivable and the amounl can be measured reliably by the organisation,. this is normally upon notification of the inlerest paid or payable by the Bank. 12
East Yorkshire Community Transport Ltd lfj Fund accounting Unrestricted funds are available to spend on activities that further any of the purposes of charrty. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the organisations work or for specific artistic projects being undertaken by the charrty. Ig) Expenditure and Irrecoverable VAT Expenditure is recognised On there is a legal or Constructive obligation to make a payment lo a third paty, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings'.- Expenditure on chantable activities undertaken to further the purposes of the charity and their associated support costs. Other expenditure represents those items not falling into any other heading. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. {h) Allocation of support costs Support costs are those functions that assist the work of the organisation but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charities activities. These costs have been allocated beeen cost of raising funds and expenditure on charitable activities. The bases on which support costs have been allocated are set oul in note 8. (i) Tangible fixed assets Tangible fixed assets are capitalized, rf they can be used for more than one year and cost at least £1000 if purchased through free reserves, on the basis of 33 113 straight line. Tangible fixed assets thal are purchased via restricted funding are written off in full in the year of acquisition. A full asset register is maintained by the charity. li) DebtoryJ Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. (k) Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. (l) Creditor5 and provlslons Creditors and provisions are recognised where the orgainsation has a present obligation resulting from a past event that will probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally wognised al th8ir settlement amount after allowing for any trade discounts due. 13
East Yorkshire Community Transport Ltd (m)Financial instruments The organisation only has finanrial assets and financial liabilities of a kind that qualify as basic financial inslruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interesl method. (n) Pensions The organisation has no direct employees at the moment. The charity will fulfil all government requirements for work pla pension should the situation change. 2. Legal status of the Organlsation The organisation is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respecl of the guarantee is limrted to £1 per member of the charity. 3. Financial Perfomiance of the charity The summary financial perfonnance ofthe charity is'.- 2024 2023 Incoming resour$ 211,996 120,900 Expenditure on charitable activities 134.940 157,638 Net incoming resources 77,056 -36,738 Total funds brought forward 44,183 80,921 Total funds as at 31•t March 121,239 44,183 Represented by.. Restricted income funds Unrestricted income funds 108,738 12,501 32,542 11,641 £121,239 £44,183 14
East Yorkshire Community Tran8FlOrt Ltd 4. Income from donations 2024 2023 Private £0 £0 5. Income from Charitable Activitles 2024 2023 Operation of community transport Grants 33,544 178,046 43.331 77.569 £211,996 £120,900 6. Investment Income 2024 2023 Bank interest 406 £0 7. Analysis of expenditure on charitable activities Op•ronI1 m+10 A1&7n L Found41lon Vlnd F4M rllold 8ml 2024Totsl 2th24fotsl nd Fund CDlln •ph4rJ Lontlln•Bs Gorharte & 9upkt CTgeNceg 2,492 354 16,Sè6 19,442 34.43a 238 5.937 55.249 1.280 68 238 Lottery Hne to H05ppJ Vehide eo,822 87.451 9,0 10,596 134,940 157,637 33.(BO 80.V22 2.492 1,280 354 15
East Yorkshire Community Tiansport Ltd 8. Analysls of Governance and support costs 2024 2023 CTA membershiplpermits Insurance Professional fees Charity Administration Fundraising Tackling Loneliness Development worker 120 627 390 1.709 120 280 390 147 5,000 16,596 £19,442 £5,937 9. Staff numbers One part time posrti¢Jn to undertake development work for the Tackling Loneliness Proj8Ct. 10. Related party transactions No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year 11. Government Grants Income from govemment grants comprises performance related grants Seè note 16 for more infomation and to the amounl and source ofthese grants 12. Corporation taxation The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects 13. Tangible assets Year of acquisition Purchase price Mercedes Plaxton Pronto accessible minibus YX10 EDC Treka accessible minibus CN60 AKU Treka accessible minibus E022 DLK 2010 2010 2022 65,000 64,544 72,472 £202,016 DFT donated Mercedes Sprinter accessible minibus DK17 DPT 2017 50.000 16
East Yorkshire Community Transport Ltd 14. Analysis of net assets between funds Unrestricted fund Restricted fund Total Tangible fixed assets Bank Account Other net current assetsl(liabilities) 12,501 108,738 121,239 £12,501 £108,738 £121,239 15. Analysis of charitable funds Analysis of movements in unrestricted funds'.- Balanco blfwd Incoming Outgoing Transfers Balance clfwd General Funds 11,641 33,950 33,090 12,501 £11,641 £33,950 £33,090 £12,501 Name of unrestrlcted fund Descriptlon, nature and purposes of fund General Fund The 'free reserves. after allowing for all designated funds. To be used at the discretion of the trustees in order to continue lo deliver its overall charitable objectives. 17
Eagl Yorkshire Communty Transport Ltd 16. Analysis of charitable funds Analysis of movements in restricted funds-. BalanGe Incorning Outgoing Balance blfwd clfwd Restricted funding Social InStment Fund ERYC Bridlington MEDIBUS Ganleld Weston Sylma and Colin Shephard Trust Allen Lane Foundation 5.662 6.309 354 343 5,662 26,309 20.000 354 68 275 3,000 2.492 508 Lissett Wind Fami Smile Foundation ERYC Tackling Loneliness Project Lottery Home to H05Pltal Project 9,000 238 80,000 68,808 1,280 238 16,596 80,822 7,720 63,404 4,860 16,874 32,542 178,046 101,850 108,738 Name of restricted fund Description, nature and purpose of the fund Big lottery fund. A social investment readiness and business planning fund. Social Investment Fund - Big Potential ERYC To provide community transport Garfield Weston Core costs Sylvia and Colin Shephard Trust Transport for Covid vaccination Allen Lane Foundation For staff support Lissett Wind Fam To provide community transport Marketing Smile Foundation ER YC Tackling Loneliness Project Development worker Lottery Home to Hospital Project Transport to healthcare facilities 18