Company registration number: CE004873 Charity registration number: 1162379
Helperby Village Hall CIO
Annual Report and Financial Statements for the Year Ended 31 December 2021
Helperby Village Hall CIO
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 3 |
| Statement of Trustees' Responsibilities | 4 |
| Accountants' Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 11 |
Helperby Village Hall CIO
Reference and Administrative Details
Chairman Mr Peter Mitchell Trustees Mrs Frances Shepherdson, Treasurer Mr Donald Graham, Secretary Mr Stephen John Laux Mr Michael Shepherdson Ms Martine Barbara Laux Ms Anne Hodgson Ms Aubrey Lee Ambrose Mr Nigel Graham Costello Mr John Steven King Principal Office The Village Hall Main Street Helperby York YO61 2NS Company Registration Number CE004873 Charity Registration Number 1162379 Accountants Approachable Accountants Ltd Marlborough House Westminster Place York Business Park York YO26 6RW
Page 1
Helperby Village Hall CIO
Trustees' Report
The trustees, present the annual report together with the financial statements of the charitable incorporated organisation for the year ended 31 December 2021.
Objectives and activities
Objects and aims
To provide a venue for recreational, social and educational activities for the benefit of the surrounding community.
Public benefit
Maintenance of village hall and playground, including regular professional inspections of portable electrical appliances and fixed wiring, fire alarm system and fire-fighting provisions, and the children’s play area.
Hire of premises to individuals and groups (subsidised rates are offered to locals, or, exceptionally in cases of need, made available free of charge) and others, for courses, study groups and workshops, musical and theatrical performances, social occasions, and other activities which the Trustees consider beneficial to the local community.
Hosting of regular Village Hall lunches, which take place during the winter months, and Helperby Coffee Shop, a monthly community organised social occasion.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Structure, governance and management
Nature of governing document
Charitable Incorporated Organisation with a voting membership.Constitution dated 17th April, 2015 based on Charity Commission’s 'Association’ model.
Recruitment and appointment of trustees
The Constitution provides for the affairs of the CIO to be managed by a committee of Trustees, of whom there must be a minimum of three and a maximum of twelve. Trustees must be aged 16 or over, though at least one must be 18 or over.
The Constitution requires that one third of the Trustees must stand down in rotation each year at the AGM to allow new Trustees to be appointed by Members of the CIO, existing Trustees being free to stand for re-election.
Trustees are not allowed to perform their duties until they have expressly accepted the appointment.
Membership of the CIO is open to anyone who is interested in furthering its objectives, has applied for Membership, and has accepted the duties of members as set out in the constitution. A Member may be an individual, a corporate body, or an individual or corporate body representing an organisation which is not incorporated. There is currently no charge for Membership.
Page 2
Helperby Village Hall CIO
Trustees' Report
Induction and training of trustees
Helperby Village Hall CIO is a subscribing Member of Community First Yorkshire, which provides information and support to those managing village halls and other local organisations.
The Trustees are encouraged to avail themselves of training opportunities: The Treasurer accordingly has used training materials made available by Community First Yorkshire.
Organisational structure
The Trustees endeavour to operate in a transparent manner in accordance with best practice, including periodic financial reviews in addition to regular risk and fire safety assessments. The management of the hall is guided by the membership, who appoint the Trustees.
Funds held as custodian trustee on behalf of others
The Trustees have agreed to hold funds on behalf of the Helperby Coffee Shop organisers, who do not have their own banking facility.
The annual report was approved by the trustees of the charity on 12 April 2022 and signed on its behalf by:
......................................... Mr Peter Mitchell Chairman
Page 3
Helperby Village Hall CIO
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year. Under law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable incorporated organisation and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable incorporated organisation will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable incorporated organisation's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable incorporated organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 12 April 2022 and signed on its behalf by:
......................................... Mr Peter Mitchell Chairman
Page 4
Chartered Certified Accountants' Report to the Trustees on the Preparation of the Unaudited Statutory Accounts of Helperby Village Hall CIO for the Year Ended 31 December 2021
In order to assist you to fulfil your duties, we have prepared for your approval the accounts of Helperby Village Hall CIO for the year ended 31 December 2021 as set out on pages 6 to 11 from the charitiy's accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at
https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.htm ].
This report is made solely to the Board of Trustees of Helperby Village Hall CIO, as a body, in accordance with the terms of our engagement letter dated 16 March 2022. Our work has been undertaken solely to prepare for your approval the accounts of Helperby Village Hall CIO and state those matters that we have agreed to state to the Board of Trustees of Helperby Village Hall CIO, as a body, in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.html
october/factsheet-163-audit-exempt-companies.html. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Helperby Village Hall CIO and its Board of Trustees as a body for our work or for this report.
It is your duty to ensure that Helperby Village Hall CIO has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and results of Helperby Village Hall CIO. You consider that Helperby Village Hall CIO is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the accounts of Helperby Village Hall CIO. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts.
......................................
Approachable Accountants Ltd Marlborough House Westminster Place York Business Park York YO26 6RW 12 April 2022
Page 5
Helperby Village Hall CIO
Statement of Financial Activities for the Year Ended 31 December 2021
| Note Income and Endowments from: Donations and legacies Charitable activities Other trading activities Investment income Other income Total income Expenditure on: Raising funds Charitable activities Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward Note Income and Endowments from: Donations and legacies Charitable activities Investment income Other income Total income Expenditure on: Charitable activities Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 18,320 10,047 2,519 953 5,379 37,218 (1,162) (42,850) (44,012) (6,794) (6,794) 28,400 21,606 Unrestricted funds £ 14,286 6,019 1,025 4,425 25,755 (25,576) (25,576) 179 179 28,221 28,400 |
Unrestricted funds £ 18,320 10,047 2,519 953 5,379 |
Total 31 December 2021 £ 18,320 10,047 2,519 953 5,379 |
|
|---|---|---|---|---|
| 37,218 | 37,218 | |||
| (1,162) (42,850) |
(1,162) (42,850) |
|||
| (44,012) | (44,012) | |||
| (6,794) | (6,794) | |||
| (6,794) 28,400 |
(6,794) 28,400 |
|||
| 21,606 | 21,606 | |||
| Total 31 December 2020 £ 14,286 6,019 1,025 4,425 |
||||
| 25,755 | ||||
| (25,576) | ||||
| (25,576) | ||||
| 179 | ||||
| 179 28,221 |
||||
| 28,400 |
The notes on pages 9 to 11 form an integral part of these financial statements. Page 6
Helperby Village Hall CIO
Statement of Financial Activities for the Year Ended 31 December 2021
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 9 to 11 form an integral part of these financial statements. Page 7
Helperby Village Hall CIO
(Registration number: CE004873) Balance Sheet as at 31 December 2021
| Note Current assets Debtors 3 Cash at bank and in hand 4 Creditors: Amounts falling due within one year 5 Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds |
31 December 2021 £ 965 20,741 21,706 (100) 21,606 21,606 21,606 |
31 December 2020 £ 1,137 35,862 |
|---|---|---|
| 36,999 (8,599) |
||
| 28,400 | ||
| 28,400 | ||
| 28,400 |
The financial statements on pages 6 to 11 were approved by the trustees, and authorised for issue on 12 April 2022 and signed on their behalf by:
......................................... Mr Peter Mitchell Chairman
The notes on pages 9 to 11 form an integral part of these financial statements. Page 8
Helperby Village Hall CIO
Notes to the Financial Statements for the Year Ended 31 December 2021
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Helperby Village Hall CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Investment income
The village hall receives funds for excess electricity returned to the grid derived from the investment in solar panels.
Page 9
Helperby Village Hall CIO
Notes to the Financial Statements for the Year Ended 31 December 2021
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 10
Helperby Village Hall CIO
Notes to the Financial Statements for the Year Ended 31 December 2021
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
2 Taxation
The charity is a registered charity and is therefore exempt from taxation.
3 Debtors
| Trade debtors Prepayments Other debtors 4 Cash and cash equivalents Cash on hand Cash at bank Short-term deposits 5 Creditors: amounts falling due within one year Other creditors Accruals |
31 December 2021 £ 246 719 - 965 31 December 2021 £ 50 2,959 17,732 20,741 31 December 2021 £ - 100 100 |
31 December 2020 £ 166 919 52 |
|---|---|---|
| 1,137 | ||
| 31 December 2020 £ 69 2,363 33,430 |
||
| 35,862 | ||
| 31 December 2020 £ 20 8,579 |
||
| 8,599 |
Page 11
Helperby Village Hall CIO
Statement of Financial Activities by fund for the Year Ended 31 December 2021
Unrestricted Funds
| Income and Endowments from: Donations and legacies Charitable activities Other trading activities Investment income Other income Total income Expenditure on: Raising funds Charitable activities Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds 31 December 2021 £ 18,320 10,047 2,519 953 5,379 37,218 (1,162) (42,850) (44,012) (6,794) (6,794) 28,400 21,606 |
Total Unrestricted Funds 31 December 2020 £ 14,286 6,019 - 1,025 4,425 |
|---|---|---|
| 25,755 | ||
| - (25,576) |
||
| (25,576) | ||
| 179 | ||
| 179 28,221 |
||
| 28,400 |
This page does not form part of the statutory financial statements. Page 12
Helperby Village Hall CIO
Detailed Statement of Financial Activities for the Year Ended 31 December 2021
| Donations and legacies Donations Gift Aid tax reclaimed UK Government grants Parish council grants Coronavirus job retention scheme Charitable activities Hire fees Other trading activities BBQ sales Investment income Interest on cash deposits Income from solar panels Other income Coffee shop License fees Raising funds Fundraising costs Independent examiner's fee Charitable activities Electricity Wages and salaries Administrative expenses Water rates Insurance Repairs and maintenance Improvements Marquee |
Total 31 December 2021 £ 290 - 16,597 - 1,433 18,320 10,047 10,047 2,519 2,519 79 874 953 - 5,379 5,379 (1,062) (100) (1,162) (2,470) (6,388) (148) (106) (1,437) (3,665) (27,297) - |
Total 31 December 2020 £ 263 66 11,334 535 2,088 |
|---|---|---|
| 14,286 | ||
| 6,019 | ||
| 6,019 | ||
| - | ||
| - | ||
| 19 1,006 |
||
| 1,025 | ||
| 285 4,140 |
||
| 4,425 | ||
| - - |
||
| - | ||
| (3,514) (6,082) (148) (151) (1,488) (11,732) (418) (601) |
This page does not form part of the statutory financial statements. Page 13
Helperby Village Hall CIO
Detailed Statement of Financial Activities for the Year Ended 31 December 2021
| Telephone and internet Computer software and maintenance costs Subscriptions Licences Cleaning Refuse disposal |
Total 31 December 2021 £ (324) (135) - (718) (122) (40) (42,850) |
Total 31 December 2020 £ (404) - (42) (537) (419) (40) |
|---|---|---|
| (25,576) |
This page does not form part of the statutory financial statements. Page 14