2020-12-31-accounts

Charities Act 2016

Trustees’ Annual Report for Year to 31 December 2020

Name of Charity	Helperby Village Hall Charitable Incorporated Organisation (CIO)
Charity Registration No	1162379
Address of Charity	The Village Hall
	Main Street
	Helperby
	York
	YO61 2NS
Trustees	Donald Graham (Secretary)
	Frances Shepherdson (Co-opted 9th November 2020 and Treasurer from
	same date)
	Jean Featherstone
	Anne Hodgson
	Martine Laux
	Chris Owens (Treasurer until 9th November 2020)
	Stephen Laux
	Peter Mitchell (Chairman)
	Peter Sowray
	John Featherstone
	Nigel Costello (Co-opted 30th September 2020)
	Peter Hambling (Retired 14th July 2020)
Nature of Governing Document and Charity Constitution	Charitable Incorporated Organisation with a voting membership. Constitution dated 17th April, 2015 based on charity Commission’s
	‘Association’ model.
Method by Which New Trustees are Appointed	The Constitution provides for the affairs of the CIO to be managed by a committee of Trustees, of whom there must be a minimum of three and a
	maximum of twelve. Trustees must be aged 16 or over, though at least one
	must be 18 or over.
	The Constitution requires that one third of the Trustees must stand down in
	rotation each year at the AGM to allow new Trustees to be appointed by
	Members of the CIO, existing Trustees being free to stand for re-election.
	Trustees are not allowed to perform their duties until they have expressly
	accepted the appointment.
	Membership of the CIO is open to anyone who is interested in furthering its
	objectives, has applied for Membership, and has accepted the duties of
	members as set out in the constitution. A Member may be an individual, a
	corporate body, or an individual or corporate body representing an
	organisation which is not incorporated. There is currently no charge for
	Membership.
Trustee Training	Helperby Village Hall CIO is a subscribing Member of Community First
	Yorkshire, which provides information and support to those managing village
	halls and other local organisations.

	The Trustees are encouraged to avail themselves of training opportunities:
	The Treasurer accordingly has used training materials made available by
	Community First Yorkshire.
Aims of the Charity	To provide a venue for recreational, social and educational activities for the
	benefit of the surrounding community.
Activities Undertaken by Charity in Support of Objective	Maintenance of village hall and playground, including regular professional inspections of portable electrical appliances and fixed wiring, fire alarm
	system and fire-fighting provisions, and the children’s play area.
	Hire of premises to individuals and groups (subsidised rates are offered to
	locals, or, exceptionally in cases of need, made available free of charge) and
	others, for courses, study groups and workshops, musical and theatrical
	performances, social occasions, and other activities which the Trustees
	consider beneficial to the local community.
	Hosting of regular Village Hall lunches, which take place during the winter
	months, and Helperby Coffee Shop, a monthly community organised social
	occasion.
Achievements of the Charity During the Year	The level of bookings has been significantly reduced by the periods of closure due to the Coronavirus pandemic. Despite this, the facilities were used a
	total of 336 times in total. It has been pleasing to see the return of a
	significant number of the 27 organisations who had been regular users during
	the periods when the hall was open. These include Keep Fit, Yoga and Pilates,
	VX Ball sessions, Dance, Art, and Badminton. The village hall has also been
	used for coffee mornings, village hall lunches, and a wedding reception.
Financial Review	The Trustees regularly monitor income from hiring of space within the hall
	and projected expenditure. The National Living Wage continues to rise
	steadily. An ongoing fixed rate electricity contract which ends in 2022, has
	stabilised the impact of potential increases to the electricity cost. One of the
	heaters in the Waud room has been replaced by a modern more energy
	efficient one. Power generated by the Solar panels continues to be used
	wherever possible to help reduce the overall energy consumption and any
	excess from the panels brings in regular income.
	The two office units are now in full occupancy and provide valuable regular
	income for the hall.
	Grants have been sought, where appropriate, from HMRC in respect of the
	job retention scheme and Hambleton District Council in respect of COVID
	19 grants, which have made a significant impact to the continued financial
	stability of the village hall.
	The annual accounts have been examined by an independent appropriately
	qualified person before presentation at the AGM.
	The Trustees have adopted a general reserves policy to make provision for
	long term maintenance of the premises.

Governance Review

The Trustees endeavour to operate in a transparent manner in accordance with best practice, including periodic financial reviews in addition to regular risk and fire safety assessments.

The management of the hall is guided by the membership, who appoint the Trustees. During the year membership increased to 29.

Funds Held on Behalf of Others The Trustees have agreed to hold funds on behalf of the Helperby Coffee Shop organisers, who do not have their own banking facility.

Public Benefit Statement The Trustees believe they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission, when carrying out their duties .

Signed on behalf of the Trustees

Dated: 18[th] May, 2021

Chairman

Helperby Village Hall CIO

Registered Charity No 1162379

Accounts and Financial Statements

Status : Signed, Final

31 December 2020

Helperby Village Hall CIO

The Village Hall Main Street Helperby York YO61 2NS

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HVH CIO Accounts 2020.xlsx Front Sheet

Helperby Village Hall CIO

Report by the Examiner

I have examined the Accounts supplied by Helperby Village Hall CIO for the year ended 31st December 2020. I find that they are in accordance with the books, vouchers and explanations provided to me, and show a true and fair view at that date.

Examiner

P C Hambling Date Tuesday 18 May 2021

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HVH CIO Accounts 2020.xlsx Report by IE

Helperby Village Hall CIO

Note Income Voluntary income 2.1 Fund raising 2.2 Investment income Solar PV Feed in Tariff and bank interest Evelyn Brown Suite Licence fees Charitable activites Hire fees Helperby Coffee Shop Deposits 10 Total income Expenditure Voluntary income costs Fund raising costs Charitable expenditure Governance costs 3.1 Helperby Coffee Shop Withdrawals 10 Total expenditure Net income / (expenditure) Other gains and losses Net movement in funds Total funds brought forward Total funds carried forward Actuarial gains / (losses) on defined benefit pensions schemes Statement of Financial Activities Gains / (losses) on revaluation of fixed assets Gains / (losses) on revaluation of investment assets	31 Dec 2020 31 Dec 2019 £ £ 14,286 2,914 - 1,523 1,025 1,159 4,140 4,140 6,019 15,956 285 630 25,755 26,322 - - - 777 - - 25,576 16,694 - - 25,576 17,471 179 8,851 - - - - - - 179 8,851 28,221 19,370 28,400 28,221 Year Ending 31/12/20	31 Dec 2020 31 Dec 2019 £ £ 14,286 2,914 - 1,523 1,025 1,159 4,140 4,140 6,019 15,956 285 630 25,755 26,322 - - - 777 - - 25,576 16,694 - - 25,576 17,471 179 8,851 - - - - - - 179 8,851 28,221 19,370 28,400 28,221 Year Ending 31/12/20
		26,322
		- 777 - 16,694 -
		17,471
		8,851 - - -
		8,851 19,370
		28,221

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HVH CIO Accounts 2020.xlsx SoFA

Helperby Village Hall CIO

Balance Sheet Notes Current Assets Current account 4 Deposit account Petty cash Debtors Outstanding hire fees 5 Other debtors 6 Prepayments 7 A Current Liabilities Creditors Hire deposits - future years 8 Accruals 9 B Nett assets A-B Capital Account b/fwd Profit /(loss)on year Total Trustee Funds Comprising: General fund Capital project fund Capital project grants Long term maintenance fund Helperby Coffee Shop funds 10 Signed on behalf of all Trustees	Balance Sheet Notes Current Assets Current account 4 Deposit account Petty cash Debtors Outstanding hire fees 5 Other debtors 6 Prepayments 7 A Current Liabilities Creditors Hire deposits - future years 8 Accruals 9 B Nett assets A-B Capital Account b/fwd Profit /(loss)on year Total Trustee Funds Comprising: General fund Capital project fund Capital project grants Long term maintenance fund Helperby Coffee Shop funds 10 Signed on behalf of all Trustees	31 Dec 2020 £ 2,363 33,430 69 166 52 919 36,999 20 8,579 8,599 28,400 28,221 179 28,400 13,082 9,030 - 4,500 1,788 28,400	31 Dec 2019 £ 1,819 25,411 160 671 311 974 29,346 305 820 1,125 28,221 19,370 8,851 28,221 18,788 4,890 - 3,000 1,543 28,221 Year Ending 31/12/20	31 Dec 2019 £ 1,819 25,411 160 671 311 974 29,346 305 820 1,125 28,221 19,370 8,851 28,221 18,788 4,890 - 3,000 1,543 28,221 Year Ending 31/12/20
Signature		Name	Position	Date
	Peter Mitchell		Chairman	18/05/21
	Frances Shepherdson		Treasurer	18/05/21

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HVH CIO Accounts 2020.xlsx Balance Sheet

Helperby Village Hall CIO

Notes to Accounts

Note

Note
1	Basis of accounting
2	Income
2.1
2.2
3	Expenditure
3.1	Governance costs

These accounts have been prepared on the basis of historic cost in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2015) and with Financial Reporting Standards 102 (FRS 102)

			2020	2019
Voluntary income	Donations		263.50	1,921.91
	Legacies		-	-
	Gift Aid		65.89	146.22
	Grants		13,957.06	846.33
			14,286.45	2,914.46
Activities to generate funds	BBQ, RIF & theatre bar		-	1,522.65
Caretaker	Salary etc		6,081.92	5,876.70
Utilities	Electricity		3,514.35	3,772.63
	Water		150.81	297.53
	Telephone & internet		404.31	448.49
	Refuse disposal		40.00	35.00
		Sub total	4,109.47	4,553.65
Buildings & equipment	Cleaning		418.99	696.15
	Maintenance		11,731.68	2,275.45
	Improvements		417.86	1,150.61
	Marquee		601.49
		Sub total	13,170.02	4,122.21
Licences			537.35	473.04
Insurances			1,487.52	1,514.23
Administration costs			148.01	112.66
Legal costs			-	-
Subscriptions			42.00	42.00
			25,576.29	16,694.49

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HVH CIO Accounts 2020.xlsx Notes

4	Current account	Bank Statement		2,343.32	2,015.29
		Plus unbanked cash / cheques		20.00	-
		Less unpresented cheques / DDs		-	(196.06)
				2,363.32	1,819.23
5	Outstanding hire fees			166.26	671.38
		Not invoiced		-	154.25
		Invoiced - current ≤30 days		-	287.63
		Invoiced - overdue >30 days		166.26	229.50
6	Other debtors	HMRC	Gift Aid claim	-	146.22
		British Gas	Feed in tariff Q4 payment	52.43	165.09
				-	-
				52.43	311.31
7	Prepayments	Insurance	6/12 x £1,437.58	718.79	768.73
		PRS licence		200.42	204.95
				-	-
				919.21	973.68
8	Hire deposits - future years			20.00	305.00
9	Accruals			8,579.45	820.21
10	Helperby Coffee Shop	HCS is run by a number of local residents with the objective of providing an opportunity for
		residents to meet socially. It does	not set out to raise money, but surplus funds are generated
		through the sale of drinks and donated cakes etc, which are used, inter		alia, to provide equipment
		for the village hall. The group has	no official standing and does not have its own bank account, so
		Helperby Village Hall CIO has agreed to hold money on its behalf.

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HVH CIO Accounts 2020.xlsx Notes

Helperby Village Hall CIO

Registered Charity No 1162379

Accounts and Financial Statements

Status : Signed, Final

31 December 2020

Helperby Village Hall CIO

The Village Hall Main Street Helperby York YO61 2NS

Page 1 of 6

18/05/21

HVH CIO Accounts 2020.xlsx Front Sheet

Helperby Village Hall CIO

Report by the Examiner

I have examined the Accounts supplied by Helperby Village Hall CIO for the year ended 31st December 2020. I find that they are in accordance with the books, vouchers and explanations provided to me, and show a true and fair view at that date.

Examiner

P C Hambling Date Tuesday 18 May 2021

Page 2 of 6

18/05/21

HVH CIO Accounts 2020.xlsx Report by IE

Helperby Village Hall CIO

Note Income Voluntary income 2.1 Fund raising 2.2 Investment income Solar PV Feed in Tariff and bank interest Evelyn Brown Suite Licence fees Charitable activites Hire fees Helperby Coffee Shop Deposits 10 Total income Expenditure Voluntary income costs Fund raising costs Charitable expenditure Governance costs 3.1 Helperby Coffee Shop Withdrawals 10 Total expenditure Net income / (expenditure) Other gains and losses Net movement in funds Total funds brought forward Total funds carried forward Actuarial gains / (losses) on defined benefit pensions schemes Statement of Financial Activities Gains / (losses) on revaluation of fixed assets Gains / (losses) on revaluation of investment assets	31 Dec 2020 31 Dec 2019 £ £ 14,286 2,914 - 1,523 1,025 1,159 4,140 4,140 6,019 15,956 285 630 25,755 26,322 - - - 777 - - 25,576 16,694 - - 25,576 17,471 179 8,851 - - - - - - 179 8,851 28,221 19,370 28,400 28,221 Year Ending 31/12/20	31 Dec 2020 31 Dec 2019 £ £ 14,286 2,914 - 1,523 1,025 1,159 4,140 4,140 6,019 15,956 285 630 25,755 26,322 - - - 777 - - 25,576 16,694 - - 25,576 17,471 179 8,851 - - - - - - 179 8,851 28,221 19,370 28,400 28,221 Year Ending 31/12/20
		26,322
		- 777 - 16,694 -
		17,471
		8,851 - - -
		8,851 19,370
		28,221

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HVH CIO Accounts 2020.xlsx SoFA

Helperby Village Hall CIO

Balance Sheet Notes Current Assets Current account 4 Deposit account Petty cash Debtors Outstanding hire fees 5 Other debtors 6 Prepayments 7 A Current Liabilities Creditors Hire deposits - future years 8 Accruals 9 B Nett assets A-B Capital Account b/fwd Profit /(loss)on year Total Trustee Funds Comprising: General fund Capital project fund Capital project grants Long term maintenance fund Helperby Coffee Shop funds 10 Signed on behalf of all Trustees	Balance Sheet Notes Current Assets Current account 4 Deposit account Petty cash Debtors Outstanding hire fees 5 Other debtors 6 Prepayments 7 A Current Liabilities Creditors Hire deposits - future years 8 Accruals 9 B Nett assets A-B Capital Account b/fwd Profit /(loss)on year Total Trustee Funds Comprising: General fund Capital project fund Capital project grants Long term maintenance fund Helperby Coffee Shop funds 10 Signed on behalf of all Trustees	31 Dec 2020 £ 2,363 33,430 69 166 52 919 36,999 20 8,579 8,599 28,400 28,221 179 28,400 13,082 9,030 - 4,500 1,788 28,400	31 Dec 2019 £ 1,819 25,411 160 671 311 974 29,346 305 820 1,125 28,221 19,370 8,851 28,221 18,788 4,890 - 3,000 1,543 28,221 Year Ending 31/12/20	31 Dec 2019 £ 1,819 25,411 160 671 311 974 29,346 305 820 1,125 28,221 19,370 8,851 28,221 18,788 4,890 - 3,000 1,543 28,221 Year Ending 31/12/20
Signature		Name	Position	Date
	Peter Mitchell		Chairman	18/05/21
	Frances Shepherdson		Treasurer	18/05/21

Page 4 of 6

18/05/21

HVH CIO Accounts 2020.xlsx Balance Sheet

Helperby Village Hall CIO

Notes to Accounts

Note

Note
1	Basis of accounting
2	Income
2.1
2.2
3	Expenditure
3.1	Governance costs

These accounts have been prepared on the basis of historic cost in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2015) and with Financial Reporting Standards 102 (FRS 102)

			2020	2019
Voluntary income	Donations		263.50	1,921.91
	Legacies		-	-
	Gift Aid		65.89	146.22
	Grants		13,957.06	846.33
			14,286.45	2,914.46
Activities to generate funds	BBQ, RIF & theatre bar		-	1,522.65
Caretaker	Salary etc		6,081.92	5,876.70
Utilities	Electricity		3,514.35	3,772.63
	Water		150.81	297.53
	Telephone & internet		404.31	448.49
	Refuse disposal		40.00	35.00
		Sub total	4,109.47	4,553.65
Buildings & equipment	Cleaning		418.99	696.15
	Maintenance		11,731.68	2,275.45
	Improvements		417.86	1,150.61
	Marquee		601.49
		Sub total	13,170.02	4,122.21
Licences			537.35	473.04
Insurances			1,487.52	1,514.23
Administration costs			148.01	112.66
Legal costs			-	-
Subscriptions			42.00	42.00
			25,576.29	16,694.49

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HVH CIO Accounts 2020.xlsx Notes

4	Current account	Bank Statement		2,343.32	2,015.29
		Plus unbanked cash / cheques		20.00	-
		Less unpresented cheques / DDs		-	(196.06)
				2,363.32	1,819.23
5	Outstanding hire fees			166.26	671.38
		Not invoiced		-	154.25
		Invoiced - current ≤30 days		-	287.63
		Invoiced - overdue >30 days		166.26	229.50
6	Other debtors	HMRC	Gift Aid claim	-	146.22
		British Gas	Feed in tariff Q4 payment	52.43	165.09
				-	-
				52.43	311.31
7	Prepayments	Insurance	6/12 x £1,437.58	718.79	768.73
		PRS licence		200.42	204.95
				-	-
				919.21	973.68
8	Hire deposits - future years			20.00	305.00
9	Accruals			8,579.45	820.21
10	Helperby Coffee Shop	HCS is run by a number of local residents with the objective of providing an opportunity for
		residents to meet socially. It does	not set out to raise money, but surplus funds are generated
		through the sale of drinks and donated cakes etc, which are used, inter		alia, to provide equipment
		for the village hall. The group has	no official standing and does not have its own bank account, so
		Helperby Village Hall CIO has agreed to hold money on its behalf.

Page 6 of 6

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HVH CIO Accounts 2020.xlsx Notes