To
Trustees' Annual Report for the period
Period start date Period end date 1 April 2022 31 March 2023
From
Section A Reference and administration details
Charity name[Cymdeithas Coedwig Cymuned Pontrhydfendigaid Community ] Woodland Association
Other names charity is known by Registered charity number (if any) 1162376 Charity's principal address Dolgoed
Coed y Bont or CyB
Dolgoed Pontrhydfendigaid Ceredigion Postcode SY25 6ER
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| James Cowie | Treasurer | |||
| Christopher Harris | Chair | |||
| MandyCowie | Secretary | |||
| Jason Goodwin | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Elected at the AGM in April or May each year Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Coed y Bont is run by a management committee numbering 7-8 people. There are normally three formal committee meetings in the year including an AGM in April or May. The official positions are chairperson, secretary and treasurer who are elected or re-elected at the AGM.
Coed y Bont is 25 hectare woodland near Pontrhydfendigaid which is part of the Welsh Government Forest Estate managed by Natural Resources Wales (NRW). In December 2012, NRW entered into a Management Agreement with a group of local people who formed a committee representing the community. This Agreement was extended to 12 years from 1 April 2014. It sets out the terms and conditions under which we can develop this area for the benefit of the community. We liaise closely with the local NRW Forest Manager in all aspects of its work that impinge on the woodland.
- Coed y Bont became a Charitable Incorporated Organisation in 2015, Charity Registration Number 1162376.
CyB has policies in place covering: equality and diversity; health and safety; environment; children and vulnerable persons; the Welsh language; volunteering; and shared values.
CyB is also an active member of Llais y Goedwig, the organisation that promotes community woodland groups throughout Wales and supports networking to share knowledge and experience.
None of the trustees receive any payments or any benefits in kind from their involvement in CyB.
Section C Objectives and activities
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To promote, for the benefit of the inhabitants of Ystrad Fflur and surrounding communities, the provision of facilities for recreation or other leisure time occupation for the public at large in the interests of social Summary of the objects of the welfare and with the object of improving the condition of life of the said charity set out in its inhabitants in particular by developing the woodland known as Coed y governing document Bont as a community woodland. 1. The provision and improvement of access to the woodland. This involves: installing new paths, including way-marked easy access paths; repairing and improving existing paths; providing picnic tables and benches and ensuring continued maintenance. 2.The provision of publicity and information including: a welcome and information board at the woodland entrance; printing publicity leaflets that explain and interpret what the woodland has to offer; holding public events to show people different aspects of the woodland's wildlife; and publicising our activities and events through social media, posters and the press. Coed y Bont has a very active Facebook page, providing news and detailing events and achievements. Summary of the main 3. The conservation of the woodland's wildlife including undertaking activities undertaken for the surveys of the fauna and flora and carrying out woodland management to public benefit in relation to enhance the biodiversity. these objects (include within 4. Involving as many local people as possible by: engaging local this section the statutory volunteers to undertake practical work in support of the provision of declaration that trustees have access, conservation and information provision objectives; involving the had regard to the guidance children from the local primary school and the youth club in projects like issued by the Charity making bird and dormice boxes. Commission on public benefit) In undertaking the activities and in making decisions about them the trustees have constantly had due regard to the Charity Commission's guidance on public benefit. The vision was to create an attractive, interesting and quiet place that is free and open at any time for people to visit, where they can enjoy the woodland and its wildlife. We believe that this has been fully achieved and because the people in the local community have been heavily involved in making this happen it gives them an added sense of pride and ownership in their achievement. Local people regard Coed y Bont as an extremely valuable asset to the area and many visit it for walks on a daily basis. It is also a popular place for visitors and it is now on NRW’s own website that promotes visitor attractions at their woodlands in Wales.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
- policy on grantmaking;
Volunteers from the local community have helped the charity in all sorts of different ways: acting as trustees, helping with the management group; organising and running events; designing producing and organising publicity material, being responsible for financial control and records; providing technical expertise on wildlife and woodland management; and carrying out the hard physical work that is required for the management and maintenance of the woodland and all the infrastructure facilities that we are installing. Without our volunteers there would be no community woodland project. Any funds that are not required for Coed y Bont activities are deposited in the bank to gain interest
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
The main project undertaken by our volunteers was the construction of a 130m long all ability access track. Designed mainly with public safety in mind, this new path will allow pedestrians from the village wishing to access the woodland on foot to enter it as soon as they reach it, so avoiding a narrow stretch of potentially hazardous country lane.
During the footpath project the enthusiasm and keenness of the volunteers to take part was notable. The work was quite strenuous and physically taxing but people enjoyed seeing the slow but steady progress arising from their efforts. In July 2022 a new roof was installed on the woodland shelter, funded by Natural Resources Wales, in recognition of the value of this structure to the work of the Charity Coed y Bont once again received the Keep Wales Tidy Green Flag Award for 2022-23, giving continued recognition to the site as a wellmanaged public green space
In September 2022 Coed y Bont was awarded a grant of over £24,000 from the Heritage Lottery Fund. This for training and equipment for volunteers, Forest School training for the local leaders of the Cylch Meithrin and primary school, an open day, a car trailer to transport heavy loads, contractor’s costs for a culvert and associated structural work to link our new path to the public road our, a safety gate and fencing and number of other items. A major element to the success of this grant application was the high degree of community involvement and benefit in the outcomes.
Coed y Bont continued to support the work of Llais y Goedwig and a representative attended the Llais y Goedwig stand at the Royal Welsh Show and the National Eisteddfod to promote community woodlands in Wales.
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Section E Financial review
Brief statement of the charity’s policy on reserves
At the end of the year we held an unrestricted surplus of cash funds of £1178 and a sum of £70 which is restricted from unspent grant funding to be carried forward to the following year.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
We started the year with an opening balance of £1473 of unrestricted funds obtained from fund raising and donations. Over the course of the year we secured the first 50% instalment amounting to £12226 of a Heritage Lottery Grant, primarily for equipment, materials, volunteer training and associated expenses. All expenditure whether of unrestricted or restricted funds has been in support of the key objectives of the Charity.
There are no outstanding liabilities.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
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|J D Cowie|
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Full name(s) JAMES DELANEY COWIE Position (eg Secretary, Chair, Trustee and Treasurer etc) Date 05.12.2023
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Charity Name No (if any) Cymdeithas Coedwig Cymuned Pontrhydfendigaid Comm1162376 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.04.2022 31.03.2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 770 100 392 - - - - 1,262 - - - 1,262 223 269 240 411 66 348 1,557 - - - 1,557 - 295 - 1,473 1,178 |
Restricted funds to the nearest £ - - - 12,226 - - - 12,226 - - - 12,226 - 857 497 7,318 95 234 - 3,155 12,156 - - - 12,156 70 - - 70 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 770 100 392 12,226 - - - 13,488 - - - 13,488 223 1,126 240 497 7,729 161 234 348 3,155 13,713 - - - 13,713 - 225 |
Total funds to the nearest £ 770 100 392 12,226 - - - 13,488 - - - 13,488 223 1,126 240 497 7,729 161 234 348 3,155 13,713 - - - 13,713 - 225 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| - | ||||||
| Fund raising | 770 | - | ||||
| Donations | 100 | - | ||||
| Other trading | 392 | - | ||||
| Heritage LotteryGrant | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
1,262 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Insurance | 223 | - | ||||
| Maintenance and materials | 269 | - | ||||
| 100 Clubprizes | 240 | - | ||||
| Licences | - | |||||
| Equipment | 411 | - | ||||
| Room Hire | 66 | - | ||||
| Expenses | - | |||||
| Other trading | 348 | - | ||||
| Training | - | |||||
| **Sub total ** | 1,557 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - 295 | 70 | - | - 225 | - | ||
| - | - | - | - | - | ||
| 1,473 | - | - | 1,473 | - | ||
| 1,178 | 70 | - | 1,248 | - |
CCXX R1 accounts (SS)
05/12/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash in the bank Details Details Tools and equipment Details Signature JD Cowie |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,178 70 - - - - 1,178 70 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name J D COWIE |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 20,000 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| JD Cowie | J D COWIE | 05.12.2023 | |
CCXX R2 accounts (SS)
05/12/2023
2