## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2020 31 March 2021
**From**
**To**
## Section A Reference and administration details
Cymdeithas Coedwig Cymuned Pontrhydfendigaid **Charity name** Community Woodland Association
**Other names charity is known by**
Coed y Bont or CyB
**Registered charity number (if any)** 1162376
**Charity's principal address** Dolgoed
Pontrhydfendigaid Ceredigion **Postcode SY25 6ER**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 James Cowie Treasurer
Christopher Chair
2
Harris
3 Mandy Cowie Secretary
4 Jason Goodwin
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustee selection methods
Elected at the AGM in April or May each year
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Coed y Bont is run by a management committee numbering 4/6 people. There are normally four formal committee meetings in the year including an AGM in April or May. The official positions are chairperson, secretary and treasurer who are elected or reelected at the AGM.
Coed y Bont is 25 hectare woodland near Pontrhydfendigaid which is part of the Welsh Government Forest Estate managed by Natural Resources Wales (NRW). In December 2012, NRW entered into a Management Agreement with a group of local people who formed a committee representing the community. This Agreement was extended to 12 years from 1 April 2014. It sets out the terms and conditions under which we can develop this area for the benefit of the community. We liaise closely with the local NRW Forest Manager in all aspects of its work that impinge on the woodland.
Coed y Bont became a Charitable Incorporated Organisation in 2015, Charity Registration Number 1162376.
CyB has policies in place covering: equality and diversity; health and safety; environment; children and vulnerable persons; the Welsh language; volunteering; and shared values.
CyB is also an active member of Llais y Goedwig, the
March **2012**
**TAR**
2
organisation that promotes community woodland groups throughout Wales and supports networking to share knowledge and experience.
None of the trustees receive any payments or any benefits in kind from their involvement in CyB.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
To promote for the benefit of the inhabitants of Ystrad Fflur and surrounding communities the provision of facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants in particular by developing the woodland known as Coed y Bont as a community woodland.
1. The provision and improvement of access to the woodland. This involves: installing new paths, including way-marked easy access paths; repairing and improving existing paths; providing picnic tables and benches and ensuring continued maintenance. 2.The provision of publicity and information including: a welcome and information board at the woodland entrance; printing publicity leaflets that explain and interpret what the woodland has to offer; holding public events to show people different aspects of the woodland's wildlife; and publicising our activities and events through social media, posters and the press. Coed y Bont has a very active Facebook page, providing news and detailing events and achievements.
3. The conservation of the woodland's wildlife including undertaking surveys of the fauna and flora and carrying out woodland management to enhance the biodiversity.
4. Involving as many local people as possible by: engaging local volunteers to undertake practical work in support of the provision of access, conservation and information provision objectives; involving the children from the local primary school and the youth club in projects like making bird and dormice boxes.
In undertaking the activities and in making decisions about them the trustees have constantly had due regard to the Charity Commission's guidance on public benefit. The vision was to create an attractive, interesting and quiet place that is free and open at any time for people to visit, where they can enjoy the woodland and its wildlife. We believe that this has been fully achieved and because the people in the local community have been heavily involved in making this happen it gives them an added sense of pride and ownership in their achievement. Local people regard Coed y Bont as an extremely valuable asset to
March **2012**
**TAR**
3
the area and many visit it for walks on a daily basis. It is also a popular place for visitors and it is now on NRW’s own website that promotes visitor attractions at their woodlands in Wales.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
Volunteers from the local community have helped the charity in all sorts of different ways: acting as trustees, helping with the management group; organising and running events; designing producing and organising publicity material, being responsible for financial control and records; providing technical expertise on wildlife and woodland management; and carrying out the hard physical work that is required for the management and maintenance of the woodland and all the infrastructure facilities that we are installing. Without our volunteers there would be no community woodland project.
Any funds that are not required for Coed y Bont activities are deposited in the bank to gain interest
- contribution made by volunteers.
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Due to Covid 19, all fund raising and most volunteering activities were suspended for the whole year. Any income came from donations from village residents, a reflection of how much they value their community woodland. During lockdown especially, the value of having somewhere close to the village to enjoy pleasant woodland walks was greatly appreciated. In November Coed Y Bont was selected as one of the first fourteen sites for a National Forest in Wales.
The volunteer group did meet together in December when they completed the foundations for a children’s glade. After that, the volunteers did not meet again during the reporting year. From mid-January until the end of February, part of the community woodland was closed off to the public during the long-anticipated operations to fell and extract the larch trees.
March **2012**
**TAR**
5
## **Section E Financial review**
At the end of the year we held surplus cash funds of £1252 **Brief statement of the** which is unrestricted and can be used for running costs and any **charity’s policy on** unforeseen expenditure that might crop up from time to time. **reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
We started the year with an opening balance of unrestricted You **may choose** to include funds of £1155. All income came from donations. All additional information, expenditure has been in support of the key objectives of the where relevant about: charity.
- the charity’s principal There are no outstanding liabilities.
- sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J D Cowie **Full name(s)** JAMES DELANEY COWIE **Position (eg Secretary,** Trustee and Treasurer **Chair, etc) Date** 18.11.2021
March **2012**
**TAR**
6
**Charity Name No (if any) Cymdeithas Coedwig Cymuned Pontrhydfendigaid Comm1162376 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.04.2020 31.03.2021
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**533**
**-**
**-**
**-**
**-**
**533**
**-**
**-**
**-**
**533**
**160**
**196**
**20**
**60**|**Unrestricted**
**funds**
**to the nearest**
**£**
**533**
**-**
**-**
**-**
**-**
**533**
**-**
**-**
**-**
**533**
**160**
**196**
**20**
**60**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**533**
**-**
**-**
**-**
**-**
**-**
**533**
**-**
**-**
**-**
**533**
**-**
**-**
**160**
**196**
**20**
**60**
**-**
**436**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|
|Donations|**533**||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**533**|**-**|
||||||||**-**|
||||||||**-**|
|||||||**-**|**-**|
||**-**|||||**-**|**-**|
||**-**|||||**-**|**-**|
||**-**|||||**-**|**-**|
||**-**|||||**-**|**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**533**|||||**533**|**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**||||**-**
**-**
**-**|**-**||
||**-**|||||**-**|**-**|
|**_Sub total_**|**-**|||||**-**|**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||**-**|**533**|**-**|
|||||||||
||||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**-**|
||||**-**|||**-**|**-**|
||||||||**-**|
|Insurance|**160**||**-**|||**160**|**-**|
|Repair and maintenance|**196**||**-**|||**196**|**-**|
|100 club licence fee|**20**||**-**|||**20**|**-**|
|100 clubprizes|**60**||**-**|||**60**|**-**|
||||**-**||||**-**|
||||**-**||**-**|**-**|**-**|
|**_Sub total_ **|**436**||**-**||**-**|**436**|**-**|
|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
||**-**||**-**|||**-**||**-**|||
||**-**||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**|
||||||||||||
|**_Total payments_**|**436**||**-**|||**-**||**436**||**-**|
|**_Net of receipts/(payments)_**|**97**||**-**|||**-**||**97**||**-**|
|**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|**1,155**||**-**||**-**|||**1,155**||**-**|
|**_Cash funds this year end_**|**1,252**||**-**|||**-**||**1,252**||**-**|
CCXX R1 accounts (SS)
17/11/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
JD Cowie
**Details**
**Details**
Tools and equipment
Cash in the bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,154**
**-**
**-**
**-**
**-**
**1,252**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
J D COWIE|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**18,000**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||JD Cowie|J D COWIE|18.11.2021|
|||||
CCXX R2 accounts (SS)
17/11/2021
2