2023-03-31-accounts - The Church Of God In Hayes

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Objectives and Activiti	es
	SORP reference
Summary of the purposes of	Parei 1 17	The advancement of the Christian
the charity as set out in its		faith and the advancement of
governing document		other charitable purposes as the
		Trustees shall decide all as an
		expression ofthe Statement of
		Faith in the Trust Model.
Summary of the main	Psr 117 nd 119	Sunday Church Services
activities in relation to those		There are 33 church members on
purposes for the public		the role who attend the Sunday
benefit, in particular. the		Breaking of Bread [church
activities, projects or		communion service], enhanced by
services identified in the		visitors from other Churches of
accounts.		God from time to time.
		Other Sunday meetings have
		included Bible talks. prayer times,
		praise events and family services.
		Mid-week bible study meetings
		are run in parallel for a physical
		house group and an online group.
		On other occasions online prayer
		meetings are held.
		Youth Work [Public Benefit]
		The church has a strong youth
		work ethos and has very capable
		youth leaders and workers to
		engage in it.
		Sunday Club for pre-school,
		primary and secondary children is
		held most weeks for singing, craft
		and bible stories.
		We started a new family
		orientated event using material
		from the Messy Church brand.
		T[s has been much welcomed bj

		children and parents alike, who
		have enjoyed a wider range of
		activities and enjoying church
		together as a family.
		We held special events at
		Christmas which attracted a good
		number of visitors.
		Charity Events [Public Benefit]
		A total of five charity coffee
		mornings were held over the year
		This welcomed many visitors to
		the church. Funds were raised for
		several different charities.
		The church has collected and
		donated items for the Hayes
		Community Foodbank.
		Summer Camp [Public Benefit]
		We were delighted to be able to
		return to running both our summer
		camps this year A 5-night camp
		for children (58 attended) and a 6-
		night camp for older teens and
		young adults (40 attended).
Statement confirming	Pare 1.18	Statement of Public Benefit
whether the trustees have		All Trustees are aware of the
had regard to the guidance		Charities Acts public benefit
issued by the Charity		requirements so that the purposes
Commission on public		and activities of the church are
benefit		geared to meeting those
		requirements as well as the
		spiritual needs of the public as an
		expression of the Statement of
		Faith in the Trust Model.
		The neighbouring community may
		benefit from the promotion of the
		Christian faith and the promotion
		of church fellowship to all. No
		detriment is envisaged and no
		personal benefits are envisaged
		none of the Trustees receives any
		private benefit.

Policy on grant making	Pare 1.38
Policy on social investment	Pare 1.38
including program related
investment
Contribution made by	Pare 1.38
volunteers

	SORP reference	SORP reference
			South East Youth Camp is an annual focus
			for all the South East Churches of God to
Summary ofthe main achievements of the charity,	Para	1 20	culminate youth work for the year in each summer. We were delighted to send good
identifying the difference the			numbers of children, young people and
charitys work has made to			adults to both weeks of camp.
the circumstances of its
beneficiaries and any wider			Charitable Advances
benefits to society as a			We have been able to hold all our charity
whole.			fund raising events in person this year and
			have expanded the range of causes we
			have collected for to meet additional needs
			such as wars in Ukraine and natural
			disasters in Turkey.

Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against - objectives set	Paral4l
Performance of fundraising activities against objectives	para	1 41
set
Investment performance agains9jectives	Para	141
Other

Financial Review
Review ofthe charity’s	Para 121	General Expenses, Need, Youth/Outreach
financial position at the end		& Transport and Hall Maintenance are
of the period		considered by the Trustees and
		acknowledged by all donors as an age-long
		practice in the Church as all part of
		UnrestrictedFunds that may, in the event
		of extreme expense, be used for the same
		purpose. For management purposes they
		are kept separate and reviewed as though
		they were separate.
		Trustees consider all these funds to have
		health balances and have given advice to
		donors of potential collections managed
		within restricted funds where greater needs
		are seen at this time recognising high
		inflation and other global economic
		impacts.
		With a healthy balance in the youth work
		fund, trustees have provided additional
		support to South East Youth camp and
		funded delegates to an International event
		for young people.
		RestrictedFunds covering Gifts (to
		individuals, third party funds and charities)
		are so categorised due to the nature of
		donor instructions (i.e. donors specify an
		allocation to those particular funds),
		making them ‘restricted”.
		The Restricted Fund for South East Youth
		Camp carried a balance of £27,535.
		Expenditure was lower than in previous
		years following the change of venue which
		saw both weeks of camp run from the same
		site which is owned by another church who
		patcipate in the camp.
Statement explaining the	Para 122	It is Trustees’ policy to maintain a balance
policy for holding reserves		on unrestricted funds (if possible) and
stating why they are held		restricted SEYC funds, which equates to
		approximately 50% of unrestricted
		payments and SEYC restricted funds, to
		cover emergency situations that may arise
		from time to time,
Amount of reserves held	Para I 22	The cash balance of Unrestricted Funds is
		£46,577 and exceeds this target by around
		£38,000.
		The cash balance of Restricted SEYC
		Funds is 27,535 and exceeds target by
		around £20000.
		The Trustees will review this policy
		annually at the AGM.

Reasons for holding zero	Para 1 22	n/a
reserves
Details offund materially in	Para 124	None ofthe Cash Funds at Year End are in
deficit		deficit and are either at or above their
		starting balance. The youth work fund has
		reduced by around 10% as trustees have
		actively sought to utilise this money for new
		purposes. The majority of RestrictedFunds
		were disbursed in full with around £300
		given for payments scheduled to be made
		in October 2023.
Explanation of any	Para 1.23
uncertainties about the
charity continLling as a going
concern
dditional information (optional)
ou may choose to include further statements		where relevant about:
		ClO Accounts overall
		Receipts and donations to the funds are
The charitys principal		mainly from church members, either weekly
sources of funds (including	Para 1.47	via the collection box or direct via Direct
any fundraising)		Debit mandates in conjunction with Gift Aid
		Declaration & Donor Allocation Forms.
		Receipts are supplemented by funds raised
		‘from visiting public for specific charitable
		causes.
		Fees are charged to those attending the
		South East Youth Camp.
		Total Receipts on UnrestrictedFunds
		was £18372 and the Total Receipts on
		RestrictedFunds was £44,510 all as
		detailed in the Financial Statements.
		Increases though fund raising and South
		East Youth camp reflect an increase in
		activities including returning to running two
		weeks of camp.
		Expenditure falls under General Expenses.
		Need, Youth/Outreach & Transport and
		Hall Maintenance (all Unrestricted Funds)	—
		furthering the objectives of the charity on a
		day-to-day basis — and various currently
		Restricted Funds which are focused on the
		various strands of activity and costs ofthe
		charity in pursuing its overall objectives.
		Church expenditure from un-restricted
		funds is up slightly compared to last year
		due to decoration of the church building
		and more generous support from the youth
		fund.
		Restricted Funds
		Gifts from donors to Church Restricted
		Funds [see above]are simply disbursed to
		the stated funds. They cover gifts to

			Missionaries operating in North America,
			India, Myanmar, Philippines, and Africa as
			well as Outreach - funding Christian work in
			those countries. One Fund specifically
			covers Relief support operations in those
			countries.
			Sources of Funds for SE Churches of
			God to SE Youth Camp
			It is the Trustees’ and Camp Council policy
			to use best endeavours to cover all annual
			running costs by the levy offees for
			attendance at each annual camp. This is
			supplemented by general gifts received
			from individuals and from the South East
			Churches of God regular donations that
			cover for minor deficit on fees versus costs
			and gives additional funds for equipment
			renewal and their storage cost. Appeals are
			made to South East Churches of God in
			advance when uncertainty is forecasted by
			regular financial risk assessment and if
			necessary. appeal is made to central funds
			in the event of severe unexpected
			expenditure.
			Assets
			As noted under the Statement ofAssets
			and Liabilities. Trustees’ policy is to
			expense asset expenditure in the year in
			which it was incurred. Therefore,
			equipment such as IT or other Fixtures and
			Fittings is not reported as an asset in the
			accounts.
			The Trustees consider that all assets
			retained for the Charity’s own use are held
			as Unrestricted,
Investment policy and			n/a
objectives including any
social investment policy
adopted	Para	46
			[ The Charity’s Risk Management Policy is
			reviewed annually and the individual
A description of the principal risks facing the charity	Para	1 46	components for part of the Business F Meeting Reviews.
			Apart from safeguarding risks that are
			managed via the protocols that are in
			place. financial risks by virtue of reduction
			of donors is remote at this stage. If there
			were to be a major reduction in donors the
			annual running cost is containable for a
			medium period to put counter measures in
			place.
Other

Description of charitys
trusts:
Type ofgoverning document	Para 1.25	CIO Foundation Model [Updated
(trust deed, royal charter)		16.02.2021]
How is the charity	Pam 125	ClO Trust
constituted?
(e.g unincorporated
Qc2n”’t’r’ r’!rN\|
Trustee selection methods	Pam 125	Persons can be appointed as Trustees who
including details of any		are Elders or Deacons of The Church of
constitutional provisions e.g.		God in Hayes by the biblical protocol
election to post or name of		approved by the Churches of God.
any person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements		where relevant about:
Policies and procedures
adopted for the induction
and training of trustees
	Para 151
		Church activities
		The day-to-day management of activities of
The charitys organisational		the Church is carried out by
structure and any wider	Pam 1.51	Trustees/Elders in conjunction with
network with which the		appointed Deacons and committees in
charity works		which other church members participate.
		The Elders and Deacons hold meetings
		approximately every 4 months to consider
		matters affecting the running of the church
		and consider general financial
		undertakings, the updating on a yearly
		basis of all Regulatory documents, reports
		from committees [Property Committee.
		Youth Workers and ad hoc] and risks; the
		minutes ofwhich are formally adopted at
		the Trustees meeting.
		The Elders hold meetings on a bi-monthly
		basis to review spiritual matters and
		pastoral care and any interim issues. The
		Elders consider appointments of Deacons
		and in conjunction with South East England
		District/Diocese of Elders of the Churches
		of God the appointment of Elders.
		Management accounts are produced on a
		regular basis by the treasurer that are
		reviewed by the Elders and Deacons at their
		meetings.
		There is a church members’ business
		meeting once a year at which the accounts
		for the year are reviewed by all members of

			the church togetherwith all the activities and
			the voluntaryjobs list.
			Receipts and Payments accounts are
			prepared annually and are subject to
			independent examination. Church
			members / donors are provided with a copy
			of the Receipts and Payments Accounts
			once signed off by Trustees at the AGM.
			South East Youth Camp Activities
			The day-to-day management of the South
			East Youth Camp is carried out by Trustees
			in conjunction with the Camp Council that
			must include three Charity Trustees. Other
			members of Camp Council are members
			from South East England Churches of God
			that are nominated by the Camp Council
			and approved by the South East England
			District/Diocese of Elders of the Churches
			of God.
			Camp Council meets on a regular basis to
			plan. organise. manage. and review each
			years camp and to provide strategy
			revision as appropriate for adoption by
			Trustees in conjunction with South East
			England District/Diocese of Elders of the
			Churches of God.
			Management accounts are produced on a
			regular basis by the treasurerthat are
			reviewed by Camp Council.
			Receipts and Payments accounts are
			prepared annually for incorporation into the
			CIO accounts under Restricted Funds and
			are subject to independent examination. A
			copy of this section ofthe accounts are
			given to South East England
			District/Diocese of Elders of the Churches
			of God.
			Regulatory Documents
			The Church and South East Youth Camp
			updates annually Regulatory Documents
			including Health & Safety. Safeguarding for
			Children. Adults and Adults at Risk and
			Management ofVolunteers Policy. GDPR
			Policy. Privacy Notice, and Consent
			Notices are in operation.
			See above relationship with South East
			England District/Diocese of Elders of the
Relationship with any	Paa	1 51	Churches of God.
related parties
Other

	Trustee name	Office (if any)
1	David Parker
2	Jonathan Charles Stanley	Chairperson
3	Stephen Arnold Brooks
4	Stephen James Oxley	Secretary
5	Peter Hurley Doel
6
7

Names and	addresses of advi	sers (Optional information)
Type of	Name	Address
adviser
Treasurer	George Jappy	do Assembly Hall! 6 Georgian Close, Hayes, Bromley
	Collingion	6R2 7N0

	Signature(s)
	Full name(s)	JOE1ATHAN	CHARLES STANLEY	STEPHEN JAMES OXLEY
Position	(eg Secretary,		CHAIR	SECRETARY
	Chair, etc)
	Date	10072023

r’4—i CHARITY COMMISSIONIThE	r’4—i CHARITY COMMISSIONIThE	r’4—i CHARITY COMMISSIONIThE	CHURCH OF GOD IN HAYES	CHURCH OF GOD IN HAYES		1162316	1162316
FOR ENGLAND AND WAL[S
			Receipts and payments accounts						CCI6a
		Fortheperiod from		1422	To		31 0323
Section A Receipts	and payments
		Unrestricted funds		Restricted funds	Endowment funds		Total funds		Last year
		to	the nearest E	to the nearest £	to the nearest £		to the nearest £		to the nearest €
Al Receipts
DONATIONS			14728	15,190	-		32,918		30,173
r,IINIBUS INSIJRANOE OLAII.I			-	-	-		-		12,510
FUND RAISING ACTtVITIES			-	2.051	-		2,061		3.235
TAX REOO’JERED 202122			3,644	3,815	-		7,259		6,432
SO’JTFl EAST YOUTH CAI.IP				20644	-		20644		7.188
Sub total(Gross income for AR			18.372	44,510	-		62.882		59.538
A2 Asset and investment sales,
(see table).
Sub total			.	.	.				-
Total receipts			18.3721	44,5101 I	]	(	62.882		59.538J
AS Payments
GENERAL EXPENSES			9,284		.		9.284		10,333
NEED FUND			10	-	.		10		-
YOUTH VcORK& TRANSPORT			4.565	-	.		4,565		2.773
HAL. .‘AINTENANCE & IT EOU,P.:E:r
			3,002		.		3,002		928
DISBURSED TO CHAR;TES			-	2.061	.		2,061		3,235
DISBURSED TO kBSSIONAR’ES				11.365	.		11,365		10,l00
TO FELLOWSHiP FUNDS			-	9.980	-		9,980		8,370
DONATION TO DED TURKEY)				160			160
NOTINGHAII H4.L AEA.			-		.		.		325
SOUT-] EAST VOLT OAIJ			-	14.654	-		14,654		7.809
Sub total			16.861	38.220	.		55,081		43,873
A4 Asset and investment
purchases. (see table)
Sub total
Totalpayments		1E	168611 I	38,2201 I	-I	I	55081	I	43,8731
Net ofreceipts/(payrnents)			1,511	6,290	-		7801		15665
A5 Transfers between funds
A6 Cash funds lastyear end			45,068	21,545	-		66,613		50,948
Cash funds this year	end		46,579	27,835	-		74,414		66,613

Section B Statement	ofassets and liabilities at	the end ofth	e period	e period	e period
		Unrestricted	Restricted			Endowment
Categories	Details	tunds		funds		funds
		to nearest £	to	nearest	£	to nearest €
BI Cash funds	CASH AT BANK (Exci SE YOUTH CAMP)	46579			300	-
	SOUTH EAST YOUTH CAMP			27535		-
	Total cash funds	46,579		27,836		-
	(agree balances vJth receipts and pavnents
	account’s’,
		Unrestricted	Restricted			Endowment
		funds		funds		funds
	Details	to nearest £	to	nearest	C	to nearest £
B2 Other monetary assets
	,., - isetaiis	Fund to which asset belongs	Cost (optionall			currentvalue (optional)
B3 Investment assets
	- Details	Fund to which asset belongs	Cost (optional)			Current value (optional)
B4 Assets retained for the	Lan Buildings aln Contents at Assembly	Ji-res:r.tec			-	-
charity’s own use	HaL Gecroian C use Hayes
	Canapkic eQJ pment	Restricted			-	-
		Fund to which	Amount due			When due
	Details	liability reiates	(optional)			(optional)
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees	Signature	Print Name				Date of approval
		Jonathan Stanley				10 012023
		Stephen Oxley				10012023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Church of God in Hayes On accounts for the year 31 March 2023 Charity no 1162316 ended (if any) Set out on pages 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:	30/06/2023

	Emily Brooks

	AAT Associate Bookkeeping Membership

	39 Blount Avenue
	East Grinstead
	West Sussex RH19 1JJ

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER