GRENFELL CLUB
(A company limited by guarantee without share capital)
REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31[st] MARCH 2021
CHARITY NUMBER: 1162272
COMPANY NUMBER: 09255176
GRENFELL CLUB
TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2021
The Trustees’ present their annual report and the unaudited accounts for the year ended 31[st] March 2021.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016) .
Reference and administrative information
| Charity name | GRENFELL CLUB | |
|---|---|---|
| Charity registration number | 1162272 | |
| Company registration number | 09255176 | |
| Registered Office and Operational Address | Grant Street | |
| REDCAR | ||
| TS10 1RW | ||
| Trustees’ | David Hamilton | |
| Kevin Mudd | Chair | |
| Tina Hamilton | ||
| Lauren Sommerville | ||
| Shirley Hicks | ||
| Wendy Dixon | ||
| Manager | Samantha Sheperia | |
| Independent Examiner | Mr J Gresham FCCA | |
| Azets | ||
| New Garth House | ||
| Upper Garth Gardens | ||
| Guisborough | ||
| TS14 6HA | ||
| Bankers | Barclays Bank plc | |
| Redcar Branch | ||
| The Tees Group (South) | ||
| Middlesbrough |
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GRENFELL CLUB
TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2021
Structure, governance and management
Governing Document
The charity is governed by its constitution.
Recruitment, appointment and training of Trustees
The trustees are recruited from a pool of individuals who support the organisation. Potential trustees are briefed by the manager and given copies of relevant policies and procedures and appropriate training of roles and responsibilities is carried out.
Risk management
The trustees constantly review the risks to which the charity is exposed and to this end they put in place systems and strategies to minimise those risks.
Organisational Structure
The trustees are responsible for the strategic objectives of the charity. The day to day running of the organisation is delegated to the manager who regularly reports to the trustees.
Related Parties
There are no related parties other than Trustees and their immediate family.
Objectives and Activities
The Grenfell Club is committed to the provision of a special place for people of varying abilities and age to develop social and communication skills through leisure activities. We do this by having a friendly staff team of staff and volunteers.
Our aims are:
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To provide a safe place for children, young people and adults with learning and physical disabilities to gain new experiences and learn new skills.
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To provide information and support to members parents and carers
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To provide a centre for Redcar and Cleveland Borough Council to run an adult day service for adults with learning and physical disabilities.
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To represent the views of our members, parents and carers. To positively influence local services and policies by raising the profile of people with learning and physical disabilities.
Our objectives over the year have been to promote the use of the Grenfell Club for children, young people and adults with learning and physical disabilities within the Borough of Redcar and Cleveland.
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GRENFELL CLUB
TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2021
Achievements and performance
Chairman’s Report 2020/21
The last year has presented the Grenfell Club with many challenges. The pandemic has affected us all. Through this time the Grenfell Club remained constant. We had no break in service all activities went online or social media. Our staff provide vital welfare calls to members parents and carers. And when it was safe to do so one to one support and then small groups. The boundaries of our normal service have been exceeded with us providing food parcels and fuel poverty vouchers. As well as counselling members, parents, and carers to help deal with challenging behaviours and understand the impact of the rules around covid-19. We have also provided information on the vaccine, disseminating information for members to understand. We have had emergency funding form the lottery and RCBC to help provide these new services.
As the club no returns to normal services, the impact covid 19 has had on the mental and physical health of our members is still being addressed through our activities and support from staff. We have adapted our service significantly to meet the needs of our members.
We worked hard to make the centre covid safe putting policies and procedures in place. Working with the Health and safety Executive we were awarded certification in working together to achieve a covid safe workplace.
The Grenfell continues to work in partnership with RCBC providing a base for their health and well being day service.
We continue to apply for grants and do our own fund raising to keep the financial security of the club running. Lessons learnt during the pandemic has shown us the whole family now needs our support, parents and carers have been vocal in their opinions on the lack of social services. We know this through our case studies and talking to parents and carers.
Despite the uncertainty and hard times, we are enduring, I know moving forward we will ensure all the experience the last year has afforded us will be considered when doing our strategic plan for 22/27.
I must record my profound gratitude for the support and guidance the staff, volunteers and directors have provided during these unprecedented times. Many of whom have suffered greatly, with loss and illness, yet continued with their un wavered support.
Our sympathies go to all who have lost loved ones or suffered illness during the pandemic. We must also pay tribute to our members who have despite their disabilities have adapted and engage with us to provide a more positive, holistic service.
I know that together Team Grenfell can achieve the aspirations of our members to enjoy a social life where they learn and have fun in a safe and caring environment.
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GRENFELL CLUB
TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2021
Financial review
The charity continues to rely on both major fund providers and the local community. These accounts show a net surplus of £17,947 overall (2020: surplus £3,490) with a surplus of £22,921 on general funds (2020: £2,973).
Reserves Policy
The Statement of Financial Activities shows the result of the charity for the year. The charities aim is to have free reserves equivalent to six months running costs, which equates to roughly £69,000. The accounts show that at the 31[st] March 2021 there were free reserves of £102,299, which indicates the charity is ahead its target.
Statement of trustees’ responsibilities
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for the year. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Committee K Mudd
Chair Date
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GRENFELL CLUB
I report on the accounts of the company for the year ended 31[st] March 2021 which are set out on pages 7 to 14.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
Your attention is to drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
In connection with my examination, no other matter except that referred to in the previous paragraph has come to my attention:
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GRENFELL CLUB (continued)
In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr J Gresham Baldwins Date 22[nd] October 2021
New Garth House Upper Garth Gardens Guisborough TS14 6HA
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GRENFELL CLUB
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31[st] MARCH 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Note | Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | ||
| INCOME | |||||
| Income from charitable activities | |||||
| Grants and donations | 2 | 48,304 | 112,565 | 160,869 | 108.893 |
| Income from other trading activities | 3 | 22,497 | - | 22,497 | 48,271 |
| Investment income | 22 | - | 22 | 87 | |
| ───── | ───── | ───── | ───── | ||
| Total incoming resources | 70,823 | 112,565 | 183,388 | 157,251 | |
| ───── | ───── | ───── | ───── | ||
| EXPENDITURE | |||||
| Costs of raising funds | 4 | 667 | - | 667 | 10,468 |
| Expenditure on charitable activities | 4 | 47,235 | 117,539 | 164,774 | 143,293 |
| ───── | ───── | ───── | ───── | ||
| Total expenditure | 47,902 | 117,539 | 165,441 | 153,761 | |
| ───── | ───── | ───── | ───── | ||
| Net expenditure | 22,921 | (4,974) | 17,947 | 3490 | |
| Transfers between funds | - | - | - | - | |
| ───── | ───── | ───── | ───── | ||
| Net movement in funds | 22,921 | (4,974) | 17,947 | 3490 | |
| Fund balances brought forward | 79,378 | 189,480 | 268,858 | 265,368 | |
| ───── | ───── | ───── | ───── | ||
| FUND BALANCES CARRIED FORWARD | 10 | 102,299 | 184,506 | 286,805 | 268,858 |
| ════ | ════ | ════ | ════ |
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GRENFELL CLUB
BALANCE SHEET
AS AT 31[st] MARCH 2021
| 2021 | 2020 | |||||
|---|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | ||
| FIXED ASSETS | 5 | 180,161 | 183,942 | |||
| CURRENT ASSETS | ||||||
| Stocks | 1,800 | 665 | ||||
| Debtors | 6 | 4,550 | 4,543 | |||
| Cash at Bank and in Hand | 106,295 | 85,306 | ||||
| ───── | ───── | |||||
| 112,645 | 90,514 | |||||
| CURRENT LIABILITIES | ||||||
| Creditors & Accruals | 7 | (6,001) | (5,598) | |||
| ───── | ───── | |||||
| 106,644 | 84916 | |||||
| ───── | ───── | |||||
| NET ASSETS | 286,805 | 268,858 | ||||
| ════ | ════ | |||||
| FUNDS | 10 | |||||
| Unrestricted Funds | ||||||
| -General Funds | 102,299 | 79,378 | ||||
| Restricted Funds | 184,506 | 189,480 | ||||
| ───── | ───── | |||||
| 286,805 | 268,858 | |||||
| ════ | ════ |
For the year ending 31[st] March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
-
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The Financial Statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by the Trustees on 22[nd] October 2021 and signed on their behalf by
K Mudd ………………………………………………. Chair
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GRENFELL CLUB
NOTES TO THE ACCOUNTS
1. ACCOUNTING POLICIES
- a) The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activities are the relief of people with a learning disability.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice as it applies from 1 January 2015.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
The charity adopted SORP (FRS 102) in the current year but this has not affected the financial position or performance.
The accounts have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016)rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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b) Income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
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c) Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
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d) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered and is allocated to the particular activity to which it relates.
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GRENFELL CLUB
NOTES TO THE ACCOUNTS
1. ACCOUNTING POLICIES
- e) Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life at the following rates;
| Land and buildings | - | 50 years straight line |
|---|---|---|
| Plant and machinery | - | 25% straight line |
| Fixtures, fittings and equipment | - | 25% straight line |
-
f) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purposes and are available as general funds.
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g) Designated funds are unrestricted funds earmarked by the Trustees’ for particular purposes.
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h) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, with a fair allocation of management and support costs.
2. INCOME FROM CHARITABLE ACTIVITIES
Grants and donations
| INCOME FROM CHARITABLE ACTIVITIES Grants and donations |
||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Big Lottery | - | 107,570 | 107,570 | 85,206 |
| Children in need | 18,861 | - | 18,861 | 18,861 |
| Grant RCBC | 20,000 | - | 20,000 | - |
| Tees Valley | - | - | - | 1,000 |
| CDCF | 2,100 | - | 2,100 | - |
| RCBC Staff | - | 4,995 | 4,995 | - |
| Sported Foundation | 3,139 | - | 3,139 | - |
| Sabic | 2,000 | - | 2,000 | - |
| General donations & miscellaneous | 2,204 | - | 2,204 | 3,826 |
| ───── | ───── | ───── | ───── | |
| 48,304 | 112,565 | 160,869 | 108,893 | |
| ════ | ════ | ════ | ════ | |
| INCOME FROM OTHER TRADING ACTIVITIES | ||||
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Door and trips monies and membership | 1,786 | - | 1,786 | 12,162 |
| Coffee bar | 1,136 | - | 1,136 | 14,749 |
| Rent receivable | 19,575 | - | 19,575 | 18,743 |
| Fundraising activities | - | - | - | 2,617 |
| ───── | ───── | ───── | ───── | |
| 22,497 | - | 22,497 | 48,271 | |
| ════ | ════ | ════ | ════ |
3. INCOME FROM OTHER TRADING ACTIVITIES
Of total income of £183,888 (2020: £157,251), £112,565 was credited to restricted funds (2020: £85,206) and £70,823 was credited to unrestricted funds (2020: £72,045).
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GRENFELL CLUB
NOTES TO THE ACCOUNTS
4. TOTAL EXPENDITURE
| Costs of | Charitable | 2021 | 2020 | |
|---|---|---|---|---|
| Raising | Activities | Total | Total | |
| Funds | ||||
| Directly Allocated Costs | £ | £ | £ | £ |
| Activities & outings | - | 7,293 | 7,293 | 7,249 |
| Canteen costs | 667 | - | 667 | 10,468 |
| Depreciation | - | 3,781 | 3,781 | 4,563 |
| Salaries and costs | - | 106,857 | 106,857 | 90,607 |
| Office expenses | - | 13,539 | 13,539 | 15,645 |
| Establishment expenses | - | 33,304 | 33,304 | 25,229 |
| ______ | ______ | ______ | ______ | |
| 667 | 164,774 | 165,441 | 153,761 | |
| ______ | ______ | ______ | ______ |
Governance costs were £1,548 (2020 £1,415) relating to Independent Examiner’s Fee and related accountancy charges.
Of total expenditure of £153,761 (2020: £153,761), £117,539 was charged to restricted funds (2020: £84,689) and £46,930 was charged to unrestricted funds (2020: 69,072).
5. TANGIBLE FIXED ASSETS
| COST At 1stApril 2020 Addition At 31stMarch 2021 DEPRECIATION At 1stApril 2020 Charge for year At 31stMarch 2021 NET BOOK VALUE At 31stMarch 2021 At 31stMarch 2020 |
Freehold Plant & Fixtures Land & Machinery Fittings & Buildings Equipment Total £ £ £ £ 218,854 19,120 37,800 275,774 - - - - _____ 218,854 19,120 37,800 275,774 _____ 35,016 19,016 37,800 91,832 3,677 104 - 3,781 _____ 38,693 19,120 37,800 95,613 _____ 180,161 - - 180,161 ________ 183,838 104 - 183,942 |
|
|---|---|---|
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GRENFELL CLUB
NOTES TO THE ACCOUNTS
| 6. DEBTORS Other debtors and prepayments 7. CREDITORS Amounts falling due within one year Social Security and other taxes Accruals and deferred income |
2021 £ 4,550 _ 4,550 ════ 2021 £ 1,325 4,676 _ 6,001 _____ |
2020 £ 4,543 _ 4,543 ════ 2020 £ 3,696 1,902 _ 5,598 _____ |
|---|---|---|
8. EMPLOYEE EMOLUMENTS
There were no employees whose remuneration defined for taxation purposes amounted to greater than £60,000.
| £60,000. | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Wages and Salaries | 104,603 | 88,225 |
| Social Security costs | 887 | 1,135 |
| Pension costs | 1,367 | 1,195 |
| ───── | ───── | |
| 106,857 | 90,555 | |
| ════ | ════ | |
| The average number of employees during the year was 13. (2020: 12) |
9. TRUSTEE EXPENSES
No expenses were paid to Trustees in the year.
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GRENFELL CLUB
NOTES TO THE ACCOUNTS
10. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Restricted Unrestricted Funds Funds £ £ Fixed assets 180,161 - Net current assets 4,345 102,299 _ _ Total Net Assets 184,506 102,299 _ _ |
Total £ 180,161 106,644 _ 286,805 _ |
|---|---|
11. MOVEMENT IN FUNDS
| Opening | Incoming | Resources | Transfers | Closing | |
|---|---|---|---|---|---|
| balance | Resources | Expended | Balance | ||
| £ | £ | £ | £ | £ | |
| Restricted Funds | |||||
| The Grenfell Club Building | 183,838 | - | (3,677) | - | 180,161 |
| Big Lottery | 5,642 | 107,570 | (113,212) | - | - |
| RCBC Social Media | - | 4,995 | (650) | - | 4,345 |
| ______ | ______ | ______ | ______ | ______ | |
| Total Restricted Funds | 189,480 | 112,565 | (117,539) | - | 184,506 |
| Unrestricted Funds | |||||
| General Funds | 79,378 | 70,823 | (47,902) | - | 102,299 |
| ______ | ______ | ______ | ______ | _____ | |
| Total Funds | 268,858 | 183,388 | (165,441) | - | 286,805 |
| ══════ | ══════ | ══════ | ════ | ════ |
Transfers
Transfers relate to equipment and buildings purchased out of restricted or designated funds which can then be transferred to general funds, and amounts transferred out of general funds to supplement the funding for projects.
13
GRENFELL CLUB
NOTES TO THE ACCOUNTS
12. PURPOSES OF FUNDS
Restricted Funds
The Grenfell Club Building
On 22[nd] February 2012, the charity moved into the purpose built building at Grant Street. This land and building was previously transferred to the charity from Redcar and Cleveland Council as part of an agreement whereby the Grenfell Club granted the Council the right to purchase the land and building for £1 in the event that the Charity fails to use and keep open the property for the authorised use for any period in excess of 4 months during the perpetuity period.
Big Lottery
This funding is to cover the costs of the charity in providing a place for people of varying abilities and age to develop social and communication skills through leisure activities including junior and senior social clubs in the evening.
General Funds
General funds can be used by the trustees at their discretion to fulfil the charity’s objects.
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