## **Trustees’ Annual Report for the period**
**From 1/8/2020 To 31/7/2021**
**Charity name: Wembury War Memorial Village Hall CIO Address: Knighton Rd, Wembury, Plymouth, Devon, PL9 0EB Charity registration number:1162268**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To run a village hall for the benefits of
purposes of the charity the inhabitants of Wembury Parish.
as set out in its
governing document
Summary of the main Para 1.17 and The main activity of the charity is
1.19
activities in relation to running a village hall for the residents
those purposes for the (approximately 3,000) of Wembury
public benefit, in Parish. Wembury has a wide spectrum
particular, the activities, of age groups from young families to
projects or services retirees, The village hall is used by all
identified in the age groups but particularly by the
accounts. younger and the older inhabitants of
the village.
Groups using the village hall include
the Toddler Group, the Women’s
Institute Group, Mothers’ Union, Local
History Group, Young at Heart,
Stitchers group, Coffee Stop and
Village lunch group for Senior
Citizens, Badminton Group, Yoga,
Whist Club, Short Mat Bowling club,
Keep fit class, Pilates, Drama and
Dance Groups etc .
The village hall is also available as a
venue for parties, general village
meetings (including parish council
meetings) and as a polling station for
both local and national elections. The
village hall also acts as an evacuation
centre for the village school.
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Statement confirming Para 1.18 The trustees are cognisant of the
whether the trustees guidance on public benefit issued by
have had regard to the the Charities Commission and this is
guidance issued by the reflected in their decision making. An
Charity Commission on example of this is the determination
public benefit of the trustees to control costs
carefully so that the village hall can
be let out at modest charges to all
socio-economic groups. In addition,
the trustees have appointed one
trustee to oversee health and safety
so as to manage risks to village hall
users.
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
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The charity continued to run the
village hall. In the past the Hall has
been heavily utilised by the
Summary of the main community’s clubs, classes and
Para 1.20
achievements of the societies but due to the Covid
charity, identifying the pandemic, the Hall was shut for a
difference the charity’s major part of the year and it was only
work has made to the in early summer 2021 that clubs and
circumstances of its societies started to re-book the Hall.
beneficiaries and any As a result, Hall hire income (£5,018)
wider benefits to society was down on the previous year
as a whole. (£8,594 for the year ended 31 July
2020) which had also been impacted
by the pandemic. However, the
charity received grants from South
Hams DC of £19,003 in respect of the
government’s Covid Business Support
Relief and donations from the Co-op’s
membership scheme of £3,097.
During this financial year the charity
reached its fund-raising target in
order to finance the replacement of
the floor and the installation of new
windows in the Knighton Room. The
work was carried out during the
months that the Hall was not in use.
There was also a partial replacement
of the Hall roof to make good
dilapidations. The cost of this work
was circa £17k and was financed by
grants, donations and fund-raising
activities of the trustees and Friends
of the Village Hall specifically for this
purpose.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
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agai nst objectives
other
## **Financial Review**
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Review of the charity’s Para 1.21 At 31/7/2021 the charity held bank
financial position at the and cash balances of £25,102.
end of the period
Statement explaining Para 1.22 There is no formal reserves policy but
the policy for holding the Trustees aim to maintain a
reserves stating why minimum constant cash at bank
they are held balance of £15,000 to ensure that all
normal running expenses and
unforeseen contingencies can be met.
Amount of reserves held Para 1.22 See above
Reasons for holding zero Para 1.22 See above
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 There are no uncertainties regarding
uncertainties about the the going concern status of the
charity continuing as a charity
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds are from the hire of the village The charity’s principal hall and from grants awarded for the sources of funds Para 1.47 purposes of capital expenditure on (including any the village hall. fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 As a CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Appointed in accordance with the
methods including constitution.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name Wembury War Memorial Village Hall CIO Other name the charity
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uses
Registered charity 1162268
number
Charity’s principal Knighton Rd, Wembury, Plymouth, Devon, PL9 0EB
address
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not
Trustee name Office (if any) entitled to appoint trustee
for whole year
(if any)
Robert Brian Dixon Chair CIO
1
Richard Charles Secretary CIO
2
Harper
3 Julie Ann Williams Treasurer CIO
Andrew Stephen Health & Safety CIO
4
Cammack
Michael Robin Gray Resigned 9 March CIO
5
2021
6 Anne Ayear CIO
7 Margaret Murton CIO
Philip Paul Hill Appointed 23
8 March
2021
9
10
11
12
13
14
15
16
17
18
19
20
Corporate trustees – names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
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**Full name(s)** Robert Brian Dixon
**Position (eg** Chairman **Secretary, Chair, etc)**
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Date
21 April 2022
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