St Donats Chorale CIO . AGM 25 April 2022 Trustees Report for the Year - I September 2020 - August 2021 For a second year the choirfs activities have been disrupted by the Covid pandemic. No public performances and no face-to-face rehearsals or meetings could take place. Contart with members continued online and the Trustees held onllne meetings to keep the charivs position under review. The 2020 Annual Meeting was held online. The choir was without a Musical Director at the start of the start of the year and, again due to the pandemic, no progress could be made towards appointing to the post. With the aid of the Accompanist as Acting Musical Director a number of Zoom rehearsals were held throu8h the wSnter and spring which were attended by up to 24 choir members. Choir Social events were also arran8ed online. The Trustees a8reed that the cholrfs financial positlon was such that members, subscriptlons would be suspended while the choir remained inactive, so no subscription5 were required for the year. Despite this the Accounts show that the choirfs financial position remained healthy at the end of the year. The following served the Charity as Trustees for the 20221 year: Richard Bayli55 Chris Samuel Peter Dlckson Rosemary Samuel David Ephraim David Watson Judith Goldsmith Adrian Woods Graham Price Jane Woods Four Trustees are retiring at this AGM and the remainingTrustees thank Jane and Adrian Woods, Judith Goldsmith and Richard Bayliss fortheir major contribution to the work of the charity. We look forward to the election of new Trustees to follow in their footsteps. The Trustees are conscious of the continuing support of members during this difficult period and look forward to activities being restored in some form, it Is hoped soon into the succeeding year. Graham Price, Chair, on behalf of the Trustees
ST DONATS CHORALE INCOME & EXPENDITURE ACCOUNT FOR YEAR ENDING 31st AUGUST 2021 Opening Bank Balance as at 1st September 2020 £ 5,511.61 Closing Bank Balance as at 31st August 2021 £ 9.003.42 Net Gain for the year £ 3.491.81 Income Subscriptlons Gift Aid on Subscriptions - 4 years Tea/Coffee Float from previous year 508.00 £ 4,420.22 84.31 Total Income £ 5,012.53 Expenses Mlscellaneous Making Music Performance Rights Fees Webservices & Zoom Auditor Gift Flowers Committee Expenses -£ 132.00 47.29 -£ 128.76 23.98 25.00 28.78 385.81 Concerts None Rehearsal Fees Via Zoom -£ 1,134.91 Total Expenses 4 1.520.72 Net Gain £ 3,491.81
St Donats Chorale - Notes to Annual Account for Year 1st September 2020 - 315t August 2021 Our previous year ending August 2020, saw the Covid19 pandemic disrupt our choir for 6 months. For the whole of the 20121 choir year, we were not able to meet as a group in person. During this period with James help. we did invite the choir to sing online via Zoom, but this had mixed success. Some people struggled with the format and some could not get online. During the year your choir committee still held meetings but again via Zoom. Eighteen months ago it was obvious that we would not be able to recommence indoor rehearsals any time soon, so it was decided to ask members to cancel their standing orders until further notice. We recommenced rehearsals in November 2021 and asked members to restart their Standing Order with us from l January 2022 for the higher amount of £12 per month. The choirfs income is generated from members, subscriptions and concert receipts, so our income this year has been low. However, with help from Chris Samuel, we managed to claim back 4 years of gift aid on eligible memberfs subscriptions. This amounted to £4,420.22, which has made a huge difference to our bank balance. It has meant that we were able to fund the online Zoom rehearsals and cover our running expenses (see below). The choir's expenses are usually rehearsal fees to the MD, Accompanist, the rehearsal venue and any subsidy to performing concerts. Again this has been almost non-existent this year apart from paying James Bull for the Zoom singing sessions and Zoom services. The total for this was £1,134.91 and included the months of September, October, November and December 2020, when we furloughed James Bull and paid him £430 for these 4 months. There have been other expenses for the committee (mainly Zoom costs), Making Music membership, Performing Rights charges and Web services. At the end of our year to 31. August 2021 the Income totalled £5,012.53 (includes gift aid) and the Expenses totalled £1,520.72. This gave us a net gain on the year of £3,491.81. Our closing bank balance was £9,003.42.
Last autumn we were fortunate to engage Conal Bembridge-Sayers as our new M.D and James Bull has continued his role as Accompanist. It has been a few years since we increased the fee we pay for these positions and it was thought an appropriate time for an uplift would be when we recommenced the rehearsals. This was the main reason we have had to increase the monthly subscriptions to £12. At the start of the previous year in September 2019, the total number of members we had was 60 and because of lockdown, this fell to 51 at the start of September 2020. The number of paying members we have has a huge influence on our finances. Currently (as at April 2022) we have 34 paying members. Ideally, we need a minimum of 40 members paying their subscriptions to break even. l am confident that gradually more members will return and we will gain new members as well. You will have received this report & accounts prior to the choirfs AGM. I would be grateful if you could read through these documents and contact me, if you have any querles. My telephone number is 01446 79444 or email to anneanddavidl btinternet.com. th There will be members that cannot attend the AGM on Monday 25 April 2022 @ 7pm, so please contact us if there are any points you wish to raise or have answered. An audit has been carried out In accordance wlth the Charity Directives and I would like to thank Geoff Tlmms for auditing the accounts for us. fy42022
Independent Examiner's Report to the Trustees of St Donats Chorale I rq on the &toimts of the St DDnats (or fff th year 31°Augllst W21 Trthich set out on It 18 my r¢S1b11ity to: (under 8e¢tion 145 (5Xb) ofthe Cbarities 2011 Ac¢ Basis of Independent ex•miw's 8tat¢meAt An examlnation Incl a review of the acrA)uoting rwds W by the Tru8tttS s1 a comporison of the set out in the statell¢ Wow. Independent exami•er's statement 20- t- 2021 Name." G. AZ r!MffjS