## Section A
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 April 2020 **To** 31 03 2021
**From**
## Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Wrexham Foodbank / Banc Bwyd Wrecsam|
Wrexham Foodbank / Banc Bwyd Wrecsam|
|---|---|---|
||||
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||
1162262||
||
Unit 1A Puleston Industrial Estate||
||Ruabon Road||
||Wrexham||
||**Postcode**|**LL13 7RF**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Campbell
Edmondson|Chair of Trustees|||
||Robert Opper||||
||Gerard Doyle|Treasurer|||
||Suzanne Nantcurvis||||
||Margaret Monaghan||From 01/07/2020|The Board of Wrexham
Foodbank Trustees|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
By invitation and election by Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Charity is affiliated to the Trussell Trust and draws on it for You **may choose** to include advice and policy matters from time to time. Many of the written policies of additional information, where the Foodbank are derived from the Trussell Trust operating manual. relevant, about: The Trussell Trust has collaborations with Tesco, ASDA and Sainsburys • supermarket groups and these provide a consistent source of financial policies and procedures adopted for the induction and income for the work of the Wrexham Foodbank. training of trustees; Food received by public donation is controlled and weighed in and out in accordance with policy agreed with the Trussell Trust. • the charity’s organisational the charity’s organisational New Trustees are given written information from the Charity structure and any wider Commission on the roles & responsibilities of Trustees.
- the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
**Objectives and activities**
To relieve persons in Wrexham county borough that are in financial hardship in such ways as the Trustees from time-to-time think appropriate, in particular but not exclusively by:
**Summary of the objects of the** a) providing emergency food, essential toiletries, and household **charity set out in its** items to individuals and families in need and/or for distribution by **governing document** other charities and organisations working to prevent or relieve poverty.
b) such other means, including (but not limited to) the provision of support, or signposting to, relevant information and other advisory services.
**TAR**
March **2012**
2
TAR
Mar¢h 2012
Provision of emergency food parcels; signposting for clients in need of debt management or other forms of personal support. Advice on budgeting and Eat Well Spend Less courses to provide clients with basic cookery skills to support cost savings. Addressing issues of “Period Poverty” by providing sanitary products through collaboration with a local charity called WINGS. Provision of baby food and other products for new mothers struggling to cope through our Baby Essentials programme in conjunction with local Health Visitors. Budgetary and debt management support through our Community Money Advice Connect Centre. In carrying out this work the Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
4
Although we have two part time employees, a Project Manager and a Warehouse manager, the everyday delivery of the work of the Foodbank remains reliant on several teams of volunteers. In total there are between 80 -100 volunteers
These teams of volunteers are responsible for:
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
a) sorting, dating and weighing of all food donations in our warehouse b) at satellite distribution centres, befriending clients and providing drinks for them together with signposting help and advice in addition to handing out food parcels
c) preparation of food parcels
d) participation in supermarket food donation collections e) transport of food donations to and from the warehouse
- f) running Eat Well Spend Less cookery & budgetary courses
g) data input to our database recording the warehouse stock in /out and client voucher data.
h) acting as drivers for our Home Delivery service
i) acting as Money Mentors in the Community Money Advice Connect Wrexham centre.
**TAR**
March **2012**
5
## Section D
## **Summary of the main achievements of the charity during the year**
## Achievements and performance
Despite the restrictions imposed by the Covid pandemic with the constraints on availability of volunteers due to lockdown (as over 65% of our volunteers are over 70 years old) and with the loss of access to the properties where we distribute food parcels we still managed to deliver on our core objectives.
a) Food distribution: A total of 2981vouchers were received from our referring agencies requesting food parcels.This represents 4407 adults and 2602 children, a total of 7009 people, being fed. A 20.5% increase from 2019-20. The main reasons for the request for a food parcel were similar to previous years however low income is now the major (and increasing) reason for requests followed by Benefit delays and changes. Debt and ‘other reasons’ remain the other two main drivers for referral. The demographics of those presenting with vouchers were essentially unchanged {Single Person 42.6%, Single Parent 19%, Family 17.8% and Couples 12.9%]. b) Food stock: at the beginning of this year there were initial difficulties in securing food supplies due to unavailability from a local wholesaler and tight restrictions on supermarket purchases. Donations via our collection bins in the local supermarkets were also significantly reduced and the annual Harvest collections in schools and churches were also severely negatively impacted by Covid restrictions. This necessitated establishing new supply lines through two distant wholesale outfits. As we progressed into May 2020 at a national level Tesco organised food deliveries to our warehouse in conjunction with British Gas and for several months of the lockdown period we received 1000kg per week of supplies. Despite these problems a total weight of 64,594.7 kilograms of food was received in the warehouse an increase of 23.7% from 2019-20. Despite the reduced number of volunteers at the warehouse the supply chain was effectively maintained, and we needed to secure extra storage space to cope with the supply. A total of 865 kgs of damaged or out of date stock (nominal value £1470) had to be disposed of. Compared to 2019-20 this was a significant decrease from 1305 kgs
- c) Distribution sites: The arrival of the Corona Virus pandemic and subsequent national restrictions had a significant impact on our ability to distribute food parcels as we did not have access to some of the buildings. Where possible, we continued to use our Satellite distribution locations but relied upon using outdoor areas (from our Foodbank van) at these centres to abide by prevailing restrictions. In addition, we established a Home Delivery service to ensure that clients who were forced to self-isolate or shield were still able to receive food deliveries. This was achieved through a partnership with a local business who provided the drivers and over 1500 deliveries were made in the 12 month period. This did impact negatively on our usual befriending and signposting of clients for additional help however as many agencies were not seeing clients face to face the impact of this is hard to quantify. We did include printed information on available support in all our parcels.
- d) Other activity: Eat Well Spend Less programmes to provide training in basic cooking skills using items from our standard foodbank parcels continued but in a much-restricted way due to the pandemic.
**TAR**
March **2012**
6
f) Our Community Money Advice (CMA) Connect Centre opened in December 2020. 7 volunteers were trained to become Money Mentors in order to give help and support for individuals struggling with their monthly budgets and to facilitate access to trained debt adviser at the CMA Hub. Our intention was to provide face to face appointments however within 6 weeks of start-up the lockdown restrictions meant we were unable to do so until May 2021. Despite attempts to assist clients remotely via Zoom or WhatsApp this proved largely ineffective.
**TAR**
March **2012**
7
## **Section E**
## **Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees ensure there is minimum of 6 months calculated budget in our accounts to cover rent, utilities and other essential outgoings which includes salaries for 2 part time employees. This has been achieved throughout this financial year thanks to a significant increase in income.
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
- The onset of the pandemic brought unprecedented financial support in
- You **may choose** to include addition to our normal annual income from i) the Trussell Trust which
- additional information, where provides funds via collaboration with Tesco, ASDA and Sainsburys
- relevant about: supermarkets ii) individual (public) donations and iiii) church donations.
- • the charity’s principal We were also in receipt of grants from the Trussell Trust to finance part
- sources of funds (including of our salary costs and the extra warehouse storage.
- any fundraising); Several large corporations donated significant sums and there was also
- • a major increase in both individual regular and ad hoc donations. how expenditure has We also had 2 bids for funding from The Wales Community Fund and
- supported the key objectives one from The Peoples Postcode Lottery approved.
- of the charity; Expenditure included the continued employment of a part time Project
- • investment policy and Manager (PM) and a Warehouse Manager. These appointments have objectives including any facilitated all aspects of the Foodbank activity from volunteer training, ethical investment policy rota management and increased public awareness of our work through adopted. local media and social media. Through the efforts of our PM we have -
- been able to expand our electronic (e) referral system from agencies which was especially important during lockdown and an essential component of our Home Delivery Service. The warehouse is efficiently managed thereby ensuring our distribution satellites are reliably stocked. The Peoples Postcode lottery funding enabled all the costs of setting up the CMA Connect Centre to be met. The initial Wales Community Funding enabled us to maintain our service and covered our month to month revenue costs whilst the second grant award stream, entitled Repair and Recovery, is aimed at facilitating development pf our CMA Connect project
## **Section F**
## **Other optional information**
## **Section G**
## **Declaration**
**TAR**
March **2012**
8
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _W Campbell Edmondson_ **Full name(s)** William Campbell Edmondson **Position (eg Secretary, Chair,** Chair **etc) Date** 21/01/2022
**TAR**
March **2012**
9
**Charity Name No (if any) Wrexham Foodbank / Banc Bwyd Wrecsam 1162262**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 1st April 2020 31st March 2021
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**86,037**
**3,435**
**25,713**
**3,848**
**1,312**
**1,913**
**243**
**122,501**
**-**
**-**
**-**
**122,501**
**9,555 # **
**195**
**677**
**596**
**- # **
**360**
**13,698**
**698**
**885**
**7,046**
**518**
**41**
**730**
**66**
**230**
**1,922**
**118**
**- #**
**-**
**37,335**
**-**
**-**
**-**
**37,335**
**85,166**
**-**
**47,846**|**Restricted**
**funds**
**to the nearest £**
**-**
**16,184**
**36,560**
**-**
**-**
**-**
**-**
**52,744**
**-**
**-**
**-**
**52,744**
**14,884**
**-**
**-**
**- #**
**-**
**5,000**
**649**
**710**
**-**
**-**
**-**
**-**
**-**
**1,178**
**# **
**3,931**
**26,351**
**-**
**-**
**-**
**26,351**
**26,392**
**-**
**16,183**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**86,037**
**19,619**
**62,273**
**-**
**3,848**
**1,312**
**1,913**
**243**
**175,244**
**-**
**-**
**-**
**175,244**
**24,439**
**195**
**677**
**596**
**360**
**18,698**
**649**
**710**
**698**
**885**
**7,046**
**518**
**41**
**730**
**66**
**230**
**1,922**
**118**
**1,178**
**-**
**3,931**
**63,686**
**-**
**-**
**-**
**63,686**
**111,558**||**Last year**
**to the nearest £**|
|Public Donations|**86,037**||||||**35,891**|
|Trussell Trust / ASDA Grants|**3,435**||||||**25,477**|
|Coroprate donations and Grants|**25,713**||||||**28,150**|
|||||||||
|Communitydonations|**3,848**||||||**-**|
|Church donations|**1,312**||||||**-**|
|Gift Aid|**1,913**||||||**-**|
|Interest Received|**243**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**122,501**||||||**89,518**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||||**89,518**|
|||||||||
|
Staff Wages /pension|**9,555**||**-**||**24,439**||**23,132**|
|IRIS Payroll|**195**||**-**||**195**||**95**|
|Phone /Broadband|**677**||**-**||**677**||**768**|
|Bank Charges|**596**||**-**||**596**||**25**|
|Fire / electric installation|**-**||||||**2,079**|
|Trussell Trust|**360**||**-**||**360**||**360**|
|Warehouse Rent|**13,698**||**-**||**18,698**||**18,026**|
|ExtraStorage|||**-**||**649**||**.**|
|Eat Well Spend Less|||**-**||**710**||**346**|
|Satellite essentials / rent|**698**||**-**||**698**||**936**|
|Stationery|**885**||**-**||**885**||**414**|
|Warehouse essentials|**7,046**||**-**||**7,046**||**2,444**|
|Sundries|**518**||**-**||**518**||**197**|
|Home deliveries|**41**||**-**||**41**||**-**|
|Clothing|**730**||**-**||**730**||**474**|
|Training|**66**||||**66**|||
|Public Liability/ Contents Insurance|**230**||**-**||**230**||**221**|
|Van(includingfuel)|**1,922**||**-**||**1,922**||**16,974**|
|Outreach Parcels|**118**||||**118**||**-**|
|Extrafood|||**-**||**1,178**||**-**|
|Travel&Delivery costs|**-**||**-**||**-**||**382**|
|CMAcosts|**-**||**-**||**3,931**||**-**|
|**_Sub total_ **|**37,335**||**-**||**63,686**||**66,873**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**|||||
|**A4 Asset and investment**
**purchases (see table)**||||||||
|**,**|**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
CCXX R1 accounts (SS)||||||||
||||||||**66,873**|
|||||||||
||**85,166**|**26,392**|**-**||**111,558**||**22,645**|
||**-**|**-**|**-**||**-**||**-**|
||**47,846**|**16,183**
1|**-**||**64,029**||**41,384**
23/01/2022|
_**Cash funds this year end**_ **133,012 42,575 - 175,587**
**64,029**
CCXX R2 accounts (SS)
23/01/2022
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R3 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Reliance Bank Account
PayPal
Petty Cash
**Details**
Redwood Deposit Bank
**Details**
**Details**
Gerard Doyle
Signature
W Campbell Edmondson
~~3~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**79,698**
**42,577**
**10,048**
**-**
**43,243**
**21**
**-**
**133,011**
**42,577**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
William Campbell Edmondson
Gerard Doyle
|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
||||**-**|
||||**-**|
|||||
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||W Campbell Edmondson|William Campbell Edmondson|20/01/2022|
||Gerard Doyle
~~3~~|Gerard Doyle|20/01/2022
~~23/01/2022~~|
CCXX R3 accounts (SS)
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Wrexham Foodbank **members of On accounts for the year** 31[st] March 2021 **Charity no** 1162262 **ended (if any) Set out on pages** 1&2 attached (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _F P COLLINS_ **Date:** 25[th] January 2022
**Name:** Francis Peter Collins
**Relevant professional** FCA Fellow of the Institute of Chartered Accountants in England & Wales **qualification(s) or body (if any): Address:** 15 Acton Road Wrexham LL11 2NA
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**