2022-03-31-accounts

Anstey Community Library

Annual General Meeting, 26[th] April 2022

1 Summary

Anstey Community Library reopened after the last Covid lockdown on 12[th] April 2021 and has been open since then, so nearly a full year. There has been some hesitancy amongst customers in returning but this has gradually improved through the year.

Finances remain healthy with an increase in reserves of over £13K, although this was largely due to Covid business grants.

Our regular public events, the Spring Garden Sale, Anstey Gala and Christmas Santa all went ahead successfully.

The weekly Wriggly Rhymers and the Wednesday afternoon tea and film show have run through the year but at reduced levels because of additional safety precautions.

There has been no major maintenance or building work in the library. Minor works have included replacement of the automatic light switches with manual ones, and we have replaced two internal doors in the back office.

Volunteer numbers have remained high and as ever we are grateful for their support, on which we are wholly dependent.

2 Library Performance

Since the library was closed for much of 2020-21 the performance figures for that year are not particularly useful and instead for comparison the charts below give the figures for the year before and the year after 2020-21. Overall it appears that in each of the three indicators the performance since the Covid shutdowns is comparable now to the year before Covid so we are nearly back to normal.

----- Start of picture text -----
Borrowers, 2019-20
Book Issues, 2019-20 Joiners , 2019-20 and
and 2021-22
& 2021-22 2021-22
1500 60 300
1000 40 200
500 20 100
0 0 0
2019-20 2021-22 2019-20 2021-22 2019-20 2021-22
Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb
----- End of picture text -----

3 Staffing

3.1 Paid staff

We have no paid staff.

3.2 Volunteers

We have 35 registered volunteers.

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3.3 Committee

The Committee comprises 9 members. At the start of the year these were :

Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Mary Hill Phil Knight (Chair)

It was the turn of Alan Prior and Phil Knight to stand down for the 2022 Committee Election, and invitations to stand for election to the Committee were sent out to all volunteers in March this year. No new applications were received and consequently Alan and Phil were returned unopposed and the Committee membership at the start of 2022-23 is unchanged.

4 Past Year

4.1 Finances 2021-22

Total income for the year was £26.0K and expenditure £12.9K, giving a surplus of £13.1K. At the year’s end or reserves stand at £106.7K. In March 2022 we transferred £20K of this to our interest-bearing deposit account with the Hampshire Trust Bank, which now holds £80K. The balance, £26.7K is held in our current account with HSBC and as cash.

4.1.1 Income Summary

The main contributions to the 2021-22 income were as shown below. Note the sizeable contribution from grants that we received over the year – these have all now ceased :

----- Start of picture text -----
Income 2021-22
Donations,
1126
Misc, 936
Library Income,
5319
Photocopier
Use, 376
Playgroups, 270
Fundraising,
1341
Events, 2323
Grants, 13215
Room Rentals,
1045
----- End of picture text -----

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4.1.1.1 Notes on Income

Library income : Library charges, shop, snacks, etc Photocopier use : Photocopier charges Playgroups : Wriggly Rhymers Fundraising : Charnwood Lottery

Events : Spring Garden Sale, Anstey Gala, Christmas Santa Room Rentals : Hive Counselling, birthday parties

Grants : LCC annual grant, Covid business grants Misc : Miscellaneous small incomes Donations : 350, collection box, etc

4.1.2 Expenditure Summary

The main charges in 2021-22 were

----- Start of picture text -----
Expenditure 2021-22
Consumables,
245
Maintenance,
2496 Purchases for
Use, 2710
Annual Fees,
1194 Purchases for
Sales, 599
Contractors,
Networks,
1178
1036
Misc, 673
Gas, 1035
Water, 570
Electric, 1164
----- End of picture text -----

4.1.2.1 Notes on Expenditure

Consumables : Paper goods, vinyl gloves, toilet paper, etc Purchases for Use : Repair items, tools, magazine ads, etc Purchases for Sales : Garden sale pots, calendars, etc

Contractors : Garden maintenance, professional fees, electrical work, replacement doors Misc : Photocopier Usage, petty cash Water : Usage

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Electric : Usage

Gas : Usage

Networks : Virgin BB, TV, Phone

Annual : Website charges, licences, insurance, etc

Maintenance : Bakers Waste, Initial Service, Keyholder, Proudcastle, Chubb, Inspections

4.1.3 Conclusions

Under the circumstances we would have just broken even over the year but were aided by two more Covid grants such that we ended up in surplus by £13K, giving us reserves of £107K, £20K of which was transferred to our savings deposit account on 23[rd] March 2022. This left us with £80Kin the deposit account and £27K in working capital.

4.2 Works 2020-21

Our plans for 2020-21 included the purchase of a larger TV for the Tea and Film club and for a touchscreen till, both of which were purchased and installed during the year.

The new till gives us better records of products sold, and as it supports remote access ir is easier to process the week’s takings. It will also provide a basis for us to start accepting card and contactless payments at some point.

4.2.1 Works Carried Out

4.2.1.1 Replacement of PIR Light Switches with Manual Switches

The PIR-controlled main lights in the library have proved to be prone to false triggering, and in any events are less controllable than we would like. Accordingly we have reverted to the old system of manual switches, plus an additional timed exit light.

4.2.1.2 Back Office

The doors from the back office to the rear foyer and to the old kitchen were flimsy and poor sound and heat insulators and were replaced.

4.2.2 Building Inspections Schedule

Requirement	Regulatory Frequency	Date of Last Test	Date of Next Test	Supplier
Asbestos	Followingchange	15 Mar 21		Lucion
Boiler Service	Annually	01 Apr 20	May21	Ashwell Maintenence
Gas Soundness	5yearly	29 Sep14	May21	Ashwell Maintenence
Fire Alarm Testing	3 monthly	See log		Proudcastle
Emergency Lighting Testing	3 montly	See log		Proudcastle
Intruder Alarm Testing	6 montly	See log		Proudcastle
Fire Extinguishers	Annually	19 Aug20	Apr 21	Chubb
Fixed Electrical Safety	5yearly	09 Nov 20	Nov 23	David Pearce
Portable Appliance Testing	Annually	30 Apr 20	Apr 22	Initial PAT
Water Temperature Monitoring	Monthly	See log
Powered Doors	Annually	17 Jan 22	Dec 22	Automatic Access
Thermostatic Valves	n/a
Lightning Conductors	n/a
Passenger and Food Lifts	n/a

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5 2022-23 Plans

5.1 Budget

Budget estimates have been prepared on the basis of last year’s expenditure, but uplifted by an assumed 8% inflation. The exceptions are that a new fixed price electricity tariff will increase this fuel rate by about 50%. Gas prices are on a fixed price contract until 2025 so we should remain at current levels.

5.1.1 Income Forecasts

After two years of both disruption and benefits from grants we start the 2022-23 financial year with around £106K in reserves. The budgeted income for the next year is £13.5K and expenditure slightly greater at £13.6K, and it seems that we have reached the end of a long phase of year-on-year growth and are now moving onto a plateau where we simply break even, unless we can increase income.

Library income from fines and fees, shop, snack and book sales are together bringing in around 40% of our income and there is some scope for this to increase if we can increase the number of visitors.

Our annual events have matured nicely over the years, but we don’t expect significant growth in these areas.

Enthusiasm for the Charnwood Lottery seems to be steadily decreasing, from around £1500 a year when the scheme started to around £1000 now.

We are not getting much return on Room Hire, with the exception of Hive Counselling. Not wanting the Family Room to go unused we have tended to provide it free for community groups. We may want to consider setting a limit on the time spent each week on free usage. On the positive side, with interest rates increasing we should look forward to increased income from our deposit account, payable annually in December.

The Committee will continue to look for additional revenue sources.

5.1.2 Expenditure Forecasts

We are running out of simple cost reductions and it seems we will be facing significantly increased fuel costs in years to come. We know from a heat survey that was carried out a few years ago that the single-glazed windows and the lack of insulation on the flat roof are both major causes of heat loss, but improvements to either of these would be expensive, possibly prohibitively so. We hope to engage with LCC to discuss this, but if nothing comes of that we may consider purchasing additional electric heaters, and £1000 has been budgeted for this. Additional heating would help with room temperatures in winter, but of course would add to fuel costs.

The boiler controls and the Family Room heat controls have proved to be awkward in use and by incorrect setting lead to waste of energy, and we will be investigating possible improvements.

Phil Knight Chairman, Anstey Community Library 8[th] April 2022

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Charity Name		No (if any)
**Anstey Community **	Library	1162159
Receipts andpayments accounts
For the period from	01/04/2021 Period start date	31/03/2022 Period end date To

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 25,951 - - - - - - - 25,951 - - - 25,951 12,900 - - - - - - - - 12,900 - - - 12,900 13,051 - 93,643 106,694	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 25,951 - - - - - - - 25,951 - - - 25,951 12,900 - - - - - - - - 12,900 - - - 12,900 13,051	Last year to the nearest £
	25,951		- - - - - - - - -		39,345 - - - - - - -
	-
	-
	-
	-
	-
	-
	-
Sub total(Gross income for AR)	25,951				39,345
A2 Asset and investment sales, (see table).
	-		- - -		-
	-
Sub total	-				-
Total receipts A3 Payments
			-		39,345
	12,900		- - - - - - - - - -		15,707 - - - - - - - -
	-
	-
	-
	-
	-
	-
	-
	-
**Sub total **	12,900				15,707
A4 Asset and investment purchases, (see table)
	-		- - -
	-
**Sub total **	-				-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
			-		15,707
	13,051	-	-		23,638
	-	-	- -	- 93,643	- 70,005
	93,643	-
	106,694	-	-	106,694	93,643

CCXX R1 accounts (SS)

05/08/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details HSBC Bank Current Account Hampshire Trust Bank Deposit Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 26,694 - 80,000 - - - 106,694 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name P J Knight	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		P J Knight	29/05/2022

CCXX R2 accounts (SS)

05/08/2022

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trusteesl mombers of Ansley Community Library On accounts for the year onded 31 March 2022 Charity no (If any) 1162159 S?t out on pages 3and4 I report lo the trustees on my examination of the aco)unts of the above harty (Ihe Trust") for the year ended 31 March 2022 Rosponsibilitios and As the charity trustees. you are responsible for thè preparation of the basis of roport accounts in accordance ￿th the Charilies Act 20111.the Act.). I rèport in respect of my examination of ihe Trust's accounts carried out under seclion 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commisslon under section 14515Xb) of the Act. Independent l am qualified to undertake the examination by being a qualified member of examlner's statement the Chartered Association of Certified Accountants. I have completed my examination. I confim that no material matters have Come lo my attention in conneclion with the ex8minalion which gives me cause lo believe Ihal in, any material respect,- Ihe accounting rewrds were nol kepl in accordance with section 130 of Ihe Acl- or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the fom and content of accoun16 set out in the Charities (Accounts and Reports) Regulalions 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not 8 matter Jnsidered as part of an independent examination. I have no concems and have come across no other matters in connection with the examinalion to which attention should be drawn in this rèport in or(ler lo enable a proper uThJ8rslanding of the accounts lo be reached. . Please delete the W￿dS in the brackets if they do not apply. Signod". Date: Name". Andrew Hurd Relovant professlonal qualifi¢alion(s) or body Irf any): FCCA Address: 154 Rolhley Road, Mounlsorrel, Leiceslershire. LE12 7JX

Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32. Indepenclent examination of charity accounts". directions and guidance for examiners}. Give here dètalls of any items that Ihe examiner wlshes to disclose. No matters lo discbse

CHARITY COMMISSIO FOR ENGLAND AND WALE No lil any) 1162159 ommunity knbrnry Receipts and payments accounts CC16a For th8 period frorn 51art dale date 31103r2022 To 0110412021 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Totsl funds La¥t yetyr tra v••r••l ¢ to th• n•w••t É to th• tothfr n•tr•#t £ A1 R•¢•lpt8 2S.951 25.951 J#,J45 Sub total(Gmss income for ARJ

si

2S,•SI 39,345 A2 A•8•t and In￿¥¢M￿t •1￿. tabl•l. Sub tolal Total r•c•lpts 25.951 25.951 39,345 A3P •nts 11900 12,900 1S.707 Sub total 12,gOD 12,900 15,707 A4 As8•t and Investm•nt urcha8•s, see table Sub total Total payments 12,900 12,900 15.T07 Net of r¢ceiptsl(payments) AS Transfers bettveen funds A6 Cash funds last ￿al end Cash lunds this year end 13.OS1 13,051 23,638 93.643 106,6 93,643 106.694 70,005 93,643 CCXX R1 aGGount5 ISSI 2910512022

Phil Knight Phil Knight (May 29, 2022 16:04 GMT+1)

Anstey Community Library - accounts PDF 2022 Final Audit Report 2022-05-29

Created: 2022-05-29 By: Kelly Morley ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAfN-K6EQl6GX9Zd7XqMKG26ju3JsEszjF

"Anstey Community Library - accounts PDF 2022" History

Document created by Kelly Morley ([e-mail])

2022-05-29 - 13:44:04 GMT

Document emailed to Phil Knight ([e-mail]) for signature 2022-05-29 - 13:44:36 GMT

Email viewed by Phil Knight ([e-mail]) 2022-05-29 - 14:44:27 GMT

Document e-signed by Phil Knight ([e-mail]) Signature Date: 2022-05-29 - 15:04:08 GMT - Time Source: server

Agreement completed.

2022-05-29 - 15:04:08 GMT