OMS 2021 AGM
22nd MARCH 2022
Present Hilbre Jones, John Williamson, Colin Pratt, George Griffiths, Roy Steiner, Neil Ree, Kev Walker, Jon Woddy, Andy Thomas, Dave McLachlan, Ken Baker, Brian Wilbraham, Steve Mitchell, Rod Jarvis, Frank Hulse, Mike Evans, Doug Davidson, David Humphries, Bill Wright.
Apologies Austen Coleman, Keith Palling.
Chairmans Remarks
Welcome all and thank you for coming today. I am Colin Pratt and have been nominated by the other Trustees to act as Chairman for today’s AGM. Before we start there are some general housekeeping matters:
Has everyone signed in, if not could you please do so now. We do not have a Fire Drill this morning therefore if the alarm sounds could we all assemble at the Fire Point to the right of our compound by the fence.
To avoid unnecessary interruptions can you please switch off mobile phones.
It has only been a short while since we held our 2020 AGM which was delayed due to Covid restrictions until the later part of 2021. Therefore It was decided to delay the 2021 AGM from January until today and the reports that will be presented today relate to Shed Activities and Funds for the year ending December 2021.
As usual these proceedings will be conducted in accordance with our Constitution as submitted to the Charities Commission.
Agenda
I will shortly be asking for the minutes from our 2020 AGM to be adopted, copies are available to read for those who have not been able to do so previously.
We will then receive the Secretary’s Report from John Williamson. Next I will call on Hilbre Jones our Treasurer to present his Report. However I would ask that any members having questions arising from either of these Reports to wait until the end of the respective report before addressing their questions
Then we will move onto to the matter of Trustee resignations and appointments. Finally we will consider any questions that have been submitted for AOB.
2020 AGM Minutes
The adoption of the minutes was proposed by Hilbre Jones and seconded by George Griffiths, and passed unanimously.
Matters Arising.
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All Shed purchases will be agreed and signed off by the trustees to ensure fit for purpose.
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PAT testing of all electrical equipment – This has been completed.
Secretary’s Report.
Once again our activities during 2021 have been severely curtailed due to Covid and only during the later part of the year did things return to normal. However behind the scenes the Trustees have continued negotiations with the Showground and early in 2022 a new 5 year contract with the show ground was signed. This new contract secures our tenancy through to 2027. I would like to formally thank Janet Ward (Show Ground Chairperson) for all her hard work in supporting the Oswestry Men’s Shed during the Covid 19 period as well as securing the new agreement.
In addition we continue to engage with many organisations regarding funding, from government, councils, AICO, Co-Op, Clevertouch, Tudor Griffiths, Reach etc., to provide ongoing support and funding for the future. To that end we have also approached several funding organisations for future funding applications for the
shed which will continue throughout 2022. The focus of fund raising for 2021 was to replace the Canteen/electronics/meetings cabin. Grants have been agreed to support this from the Co-Op, Oswestry Town Council, Three parishes (Big Local Grant) with several other grant applications still being under consideration.
During the Covid 19 pandemic the trustees provided communications to members via the newsletter and by telephone and this will continue. However, we have been informed that the Q codes / track and trace will stop and the supporting documentation should be removed and destroyed. A new sign-in form will be produced to respond to present day needs.
Work this coming year will need to support the maintenance of our buildings as well as ensuring the membership get the benefit form the facilities we have on offer. In addition I would like to thank members for the efforts made in keeping the Shed clean and maintaining the Shed going forward.
The membership at present for 2022 is 30 members.
Treasurers Report
Rate & Reward Savings Account Opening Balance £5548.71 Money In £2795.53 Money Out £1530.00 Closing Balance £6814.24
Community Cheque Account Opening Balance £2029.20 Money In £4200.00 Money Out £4413.31 Closing Balance £1815.89
As agreed at our last AGM a donation of £100 has been made to Prostate Cancer, a male issue worthy of our support.
Resignation and Election of Trustees
Currently there are nine Trustees out of a possible ten and our Constitution requires one third of the Trustees to stand down at each AGM, these are, Ken Baker, Hilbre Jones and Steve Mitchell, there were no new nominations for the vacant positions, the resigning Trustees agreed to serve again and were re-elected unanimously
Our Board of Trustees for 2022 now comprises: -
Ken Baker, Hilbre Jones, John Williamson, Andy Thomas, Steve Mitchell, Colin Pratt, Kevin Walker, Frank Hulse and John Woddy
John has done a great job as acting Secretary but feels he would like to stand down allowing someone else the opportunity to fill this important role. Unless we have any other volunteers, Ken Baker has agreed to take on the role, this was passed unanimously.
AOB
- We have been asked to consider opening on Thursdays, a show of hands was in favour of this and George Griffiths agreed to open and close on these days.
Finally, our next AGM will be in January 2023, date to be confirmed. That concludes our meeting, thank you all for your support.
Meeting closed at 11.55am.