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2020-12-31-accounts

S2 Food Poverty Network

Financial statements

for the year ended 31st December 2020

Charity number: 1162137

The Spectrum, Coke Hill, Rotherham, S60 2HX Tel: 01709 829821 Fax: 01709 829822 Email: admin@varotherham.org.uk Web: www.varotherham.org.uk

VAR Community Accountancy

S2 Food Poverty Network Contents

Page
Legal and administrative information 1
Trustees' annual report 2 – 5
Independent examiners report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9-13

VAR Community Accountancy

S2 Food Poverty Network Legal and Administrative Information

Charity number 1162137
Trustees Rev J Upton - resigned November 2020
S Loveitt
J Le Corney
D Matthews
P Midgley - Died March 2020
J Hull
T Gallagher
J Whyms
Registered office St Aidan's Church and Community Centre
2 Manor Lane
Sheffield
S2 1UF
Bankers The Co-operative Bank
Po Box 250
Skelmerdal
WN8 6WT
Independent examiner F Hazlehurst employee of
Voluntary Action Rotherham
The Spectrum
Coke Hill
Rotherham
S60 2HX

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VAR Community Accountancy

S2 Food Poverty Network Trustees' annual report For the year ended 31 December 2020

The charity is run according to its constitution which was adopted on 11 September 2013 and amended on 19 May 2015. It became registered as a charity on 11 June 2015.

The trustees who served during the year were:

Rev. J. Upton (resigned November 2020) S. Loveitt J. Le Corney D. Mathews P. Midgley (died March 2020)

Objects and activities

The charity’s objects are the prevention or relief of poverty, in particular among people living within the S2 postcode are of Sheffield, by the provision of emergency food parcels, items, services and facilities to individuals in financial need.

Achievements and performance

This has been the most challenging year of the seven of the Food Bank’s existence. The months from March have been dominated by the impact of Covid-19 and the need both to adapt practices to meet Covid-related safety guidance and to respond to greatly increased demand. This has been complicated by uncertainty as to what the future might hold.

Happily, we can report that we coped very well, buoyed by the phenomenal efforts of our staff, volunteers, partner organisations and our donor community, which expanded magnificently to sustain the service and allow us to cope with the dramatic increase in demand.

Here are five key metrics comparing 2019 and 2020 data:-

VAR Community Accountancy

S2 Food Poverty Network Trustees' annual report continued For the year ended 31 December 2020

Volunteers, Resilience and opening patterns

We should first celebrate S2’s significant resilience in several areas. We pay tribute to our part time staff plus a raft of loyal volunteers and new ones. As several volunteers had to shield, we were able to adapt the service to be COVID-19 secure and benefited from a range of new volunteers from partner organisations who were able to deploy their staff to plug gaps and cope with the explosion in demand.

As the pandemic and restrictions took hold, we altered the provision model. First, we moved to limiting numbers of clients entering St Swithun’s at the same time, checking temperatures on admission, ceasing to offer refreshments and ensuring consistent social distancing. When restrictions were further tightened, we ensured even safer distancing by requiring clients to remain outside the building and to receive bags over a counter placed in the doorway.

We moved from two days of opening to clients (plus the one at Salvation Army) to opening on a single day. On other days of the week, volunteers pre-packed bags of provisions.

In normal circumstances, we do not make deliveries to clients. Those who are housebound will often nominate a friend or social worker to collect. Given the need for social distancing and the fact that some clients were shielding or self-isolating, we made a number of regular deliveries. Again new or established volunteers stepped up.

We recognise here significant loss. Our clients value interaction, refreshments and conversation amongst themselves when waiting and, perhaps even more, with the volunteers. We have sacrificed interaction to secure social distancing.

There has been a second significant loss to clients. We are currently unable to offer face-to-face support by Citizens’ Advice workers. Limited telephone contacting is not an effective replacement. Thus the causes of an individual’s food poverty, for example, debt are much harder to address.

Necessary funding

Demand increased in 2020 fourfold. Balancing this, our income increased fivefold. The increase in income reflects the generosity of individual new and established donors (standing orders) and our very effective pursuit of a number of national funding streams, many of which were newly enhanced to support effective voluntary organisations such as ourselves. For instance, we obtained funding to meet our increased need for trolleys and storage racks.

3

S2 Food Poverty Network Trustees' annual report continued For the year ended 31 December 2020

Enhanced staffing

The significant increase in demand, the loss of established volunteers in face of the pandemic, and the welcome involvement of new volunteers created in 2020 unprecedented pressure. The trustees were well aware that charities of similar scale to our Food Bank often had a small number of employed staff.

Thus we decided to employ, as our lead manager, Sue Rose who was already a leading volunteer (22 hours p/week) and Karen Kinsella, as assistant lead manager (15 hours p/week). We have been greatly impressed by the commitment and efficiency of both.

Wider collaborations

Ours is not the only voluntary organisation meeting much increased need in Sheffield during the pandemic. We have taken a positive role in conferring with other complementary providers. We now have regular contacts with Sheffield Food Works, Hope City Foundation and St Mary’s. We have also opened discussions with Sheffield City Council.

We are fully committed to collaborative working with partners across the city from SCC to local schools, MCDT, CAB, the Healthy Holidays projects, MASKK and the city-wide food bank network across the city. The crisis has catalysed acceleration in networking, cooperation, support and sharing of food, expertise and insights.

Sad farewells

We record sad farewells from 2020. We lost three much loved colleagues over the year. Firstly, Councillor Pat Midgely who was a founding trustee and who was sadly taken by Covid 19 early on, in March 2020. We also lost two long standing volunteers Bill and Ang who cruelly fell victim to the virus within 2 days of one another over Xmas.

Looking towards 2021

2021 will be a very challenging year but we hope that if we sustain much of the good work we have begun with partners, we can continue to alleviate poverty in Sheffield. We are also determined to help address the systemic causes of poverty. We want to prevent it and give people the dignity and respect that they deserve and restore self-reliance and financial independence so that sometime soon food banks will genuinely not be required in a modern, affluent society which values all members of the community.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

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VAR Community Accountancy

S2 Food Poverty Network Trustees' annual report continued For the year ended 31 December 2020

Financial review

Funds are held only to allow the charity to continue to function month to month. There is no specific reserves policy in place at present.

In conclusion

The Trustees would like to express their sincere thanks to all the volunteers and donors who have made our work possible in an increasingly challenging environment.

Approved by the board of trustees on:

Signed:

Simon Loveitt Print name: ______ Date:

14th June 2021

Position: Treasurer

5

Independent examiners report to the trustees of S2 Food Poverty Network ("the Charity")

I report to the charity trustees on my examination of the accounts of S2 Food Poverty Network ("the Charity") for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity trustees of S2 Food Poverty Network you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the application Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed is section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an Independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Faye Hazlehurst FMAAT Voluntary Action Rotherham Ltd Community Accountancy The Spectrum, Coke Hill Rotherham S60 2HX

Date: 15 June 2021

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VAR Community Accountancy

S2 Food Poverty Network Statement of Financial Activities for the year ended 31st December 2020

Income from charitable activities:

Unrestricted Restricted
2020
Funds
Funds
Total
£
£
£
Donations
2
209,794
122,192
331,986
Grants
3
-
30,900
30,900
Donated food
4
77,709
-
77,709
TOTAL INCOME
287,503
153,092
440,595
Expenditure on charitable activities
Food
125,855
6,997
132,852
Gas/electric top ups
1,070
250
1,320
Staff secondment
-
15,223
15,223
PayPal charges
757
-
757
Stationery
645
95
740
Publicity and marketing
129
-
129
Heat and light
3,515
-
3,515
Telephone
852
-
852
Equipment
6,626
7,558
14,184
Independent Examiners fee
750
-
750
Insurance
118
-
118
St Swithuns
8,764
8,764
Volunteer expenses
88
-
88
Food Network Covid-19 Appeal
(7,759)
122,192
114,433
TOTAL EXPENDITURE
141,410
152,315
293,725
Net income/expenditure
146,093
777
146,870
Transfers between funds
-
-
-
Net movement in funds
146,093
777
146,870
Total funds brought forward
26,357
-
26,357
Total funds carried forward
172,450
777
173,227		 Unrestricted
Restricted
Funds
Funds
£
£
49,794
-
-
11,746
83,245
-
133,039
11,746
120,791
1,717
1,280
500
1,299
9,529
-
-
4
-
121
-
-
-
219
-
326
1,000
-
-
318
-
1,259
-
-
-
-
-
125,617
12,746
7,422
(1,000)
-
-
7,422
(1,000)
18,935
1,000
26,357
-		 2019
Total
£
49,794
11,746
83,245
144,785
122,508
1,780
10,828
-
4
121
-
219
1,326
-
318
1,259
-
-
138,363
6,422
-
6,422
19,935
26,357

This Statement of Financial Activities includes all gains and losses recognised in the year.

All the activities of the charitable company are classed as continuing.

The comparative figures for each fund are shown in notes to the accounts.

7

VAR Community Accountancy

S2 Food Poverty Network Balance Sheet As at 31 December 2020

2020
Notes
£
Current Assets
Debtors
6
311
Cash at Bank and in hand
173,665
173,977
Creditors -amounts due within one year
7
(750)
Net current assets
173,227
Net assets
173,227
Represented by:
General Funds
172,450
Restricted Funds
8
777
Total funds
9
173,227
Approved by the board of trustees on:
Signed on their behalf by:
Signed:
Date:
Print name: _______ Position:
Simon Loveitt
14th June 2021
Treasurer		 2019
£
-
26,357
26,357
-
26,357
26,357
26,357
-
26,357

8

VAR Community Accountancy

S2 Food Poverty Network Notes to the financial statements for the year ended 31 December 2020

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS102)).

S2 Food Poverty Network meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transation value, unless otherwise stated in the relevant accounting policy note(s).

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Donations and grants received for the general purposes of the Foodbank are included in unrestricted funds.

No amount in included in the the financial statements for volunteer time in line with the SORP (FRS102).

Goods donated and held as stock for distribution by the foodbank are recognised as incoming resources within voluntary income only when distributed, with an equivalent amount being included as resources expended.

Grant income is deferred if the period the monies relate to is specified or indicated by the funder.

Resources Expended

All expenditure is included on an accruals basis and is recognised as a liability is incurred. The charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable VAT.

Funds

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. Transfers between unrestricted and restricted funds are made accordingly when restrictions are either added to or removed from the potential use of the respective funds.

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VAR Community Accountancy

S2 Food Poverty Network Notes to the financial statements for the year ended 31 December 2020

Fixed Assets

Where an asset has been funded via restricted funds, it will be capitalised and depreciated over its useful life, or the length of the project/funding which ever is shorter.

Trade debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

2 Donations
Unrestricted
Restricted
Total
Funds
Funds
2020
£
£
£
Individual donations
146,228
-
146,228
Other donations
7,121
-
7,121
Standing orders
43,181
-
43,181
Gift Aid received
10,080
-
10,080
S2 Food Club
3,184
-
3,184
Covid-19 Appeal
-
122,192
122,192
209,794
122,192
331,986		 Total
2019
£
13,118
494
19,337
3,976
12,869
49,794

All income received from donations and legacies in 2019 was unrestricted.

The charity received grants from South Yorkshire Community Foundation £25,000 and Sheffield Town Trust £10,000 towards the Covid network appeal.

10

VAR Community Accountancy

S2 Food Poverty Network Notes to the financial statements for the year ended 31 December 2020

3 Grants
Unrestricted Restricted
Total
Funds
Funds
2020
£
£
£
Manor and Castle Development Trust
-
-
-
National Lottery - Awards for All
-
-
-
National Lottery - Covid 19
-
10,000
10,000
Sheffield City Council
-
1,000
1,000
John Lewis Partnership
-
2,000
2,000
Graves Trust
-
2,500
2,500
Albert Gubay Community Foundation
-
10,000
10,000
WRAP
-
5,000
5,000
Neighbourly Community Fund
-
400
400
-
30,900
30,900		 Total
2019
£
717
9,529
-
1,500
-
-
-
-
-
11,746

Income received from grants in 2019 was all attributable to restricted funds.

4 Donated goods

The Statement of Financial Activities includes the estimated value of food that has been donated and used by the S2 Food Poverty Network Foodbank.

The estimated cost of food has been calculated by weight at an average retail cost of £1.68 per kilogram. The weighing of good only commenced at the beginning of October 2015, once charitable status had been achieved.

5 Trustees and key management remuneration, benefits and expenses

Trustees received no remuneration, benefits or expenses in this period except expenses paid in connection with their duties as volunteers (2019: £nil).

2020 2019
**6 ** Debtors £ £
Prepayments 311 -
311 -
2020 2019
**7 ** Creditors £ £
Accruals 750 -
750 -

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VAR Community Accountancy

S2 Food Poverty Network Notes to the financial statements for the year ended 31 December 2020

8 Movement in funds

National Lottery - Covid 19
Sheffield City Council
John Lewis Partnership
Graves Trust
Albert Gubay Foundation
WRAP
Neighbourly Community Fund
Covid-19 Appeal
Prior year
Sheffield City Council
Manor & Castle Development Trust
National Lottery - Awards For All		 Brought
Incoming
Resources Transfers Carried
forward
Resources
Expended
forward
£
£
£
£
£
-
10,000
10,000
-
-
-
1,000
1,000
-
-
-
2,000
2,000
-
-
-
2,500
2,500
-
-
-
10,000
9,223
-
777
-
5,000
5,000
-
-
-
400
400
-
-
-
122,192
122,192
-
-
-
153,092
152,315
-
777
Brought
Incoming
Resources Transfers Carried
forward
Resources
Expended
forward
£
£
£
£
£
-
1,500
1,500
-
-
1,000
717
1,717
-
-
-
9,529
9,529
-
-
1,000
11,746
12,746
-
-

Sheffield City Council

The grant from Sheffield City Council are to help cover the running costs of the charity, including purchasing food and gas/electricity top-ups.

National Lottery - Funding received for staffing to allow for continuation and increase in services through the Covid-19 pandemic.

John Lewis Partnership - Funding received to support the increase in demand during the Covid-19 pandemic.

Graves Trust - The grant was given to help cover costs incurred on PPE and food costs.

Albert Gubay Foundation - Funding to support staff costs, food and storage costs.

WRAP - The grant from WRAP was provided to purchase new equipment and PPE during the pandemic.

Neighbourly Community Fund - Funding received towards the increase in demand during the Covid-19 pandemic.

Covid-19 Appeal

S2 Food Poverty Network has Operated as banker for the Sheffield Foodbank Network Covid-19 Appeal. Distributing donations which are annotated with “Covid-19 Appeal” in the payment reference to the 15 Foodbanks in Sheffield (including S2 Food Poverty Network).

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VAR Community Accountancy

S2 Food Poverty Network Notes to the financial statements for the year ended 31 December 2020

9 Net assets by fund

**9 ** Net assets by fund
Unrestricted Restricted Total
Funds Funds 2020
Current assets 173,200 777 173,977
Current liabilities (750) - (750)
172,450 777 173,227
Prior year Unrestricted Restricted Total
Funds Funds 2019
Current assets 26,357 - 26,357
* Current liabilities - - -
26,357 - 26,357

10 Related party transactions

A number of trustees made donations to the charity throughout the year. There were no other related party transactions during the period. (2019: none).

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