# **Trustees' Annual Report for the period** 

Period start date Period end date 1 April Year 31 March Year 2020 2021 

**From** 

**To** 


Section A                        Reference and administration details 

Talking Hands Children and Young Peoples **Charity name** Services **Other names charity is known by** Talking Hands **Registered charity number (if any)**[1162130] 

**Charity's principal address** c/o The Swansea centre for Deaf People 57a Neath Road Hafod Swansea **Postcode SA1 2HW** 

## **Names of the charity trustees who manage the charity** 

**Trustee name Office (if any)** 

**Name of person (or Dates acted if not for body) entitled to appoint whole year trustee (if any)** 

Chairperson 1[Catherine ] Robins Talbot 2 Sara Jenkins Trustee 3 Kate Evans Trustee 

Treasurer 4[Helen Robins ] Talbot 5[Shan ] Trustee Sherwood 6 Adam Guichard Trustee 7 June Talbot Secretary 8 Jane Masters Trustee 9 Mel Freeman Trustee 

10 

11 

12 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

1 




## **Names and addresses of advisers (Optional information)** 

**Type of adviser** 

**Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

- (eg. trust deed, constitution) 

Constitution 

How the charity is constituted 

- (eg. trust, association, company) 

CIO 

Trustee selection methods 

- (eg. appointed by, elected by) 

Elected by Trustees 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

Talking Hands has been operating since November 1999 and become a CIO in 2015. Since becoming a charity, the trustees will have induction training when they join. 

Talking Hands constitution is the governance document as well as policies which all trustees are asked to declare their interests outside of Talking Hands at the time of joining the trustees. One of the main policy that Talking Hands has a child protection policy and all volunteers receive training during their time and annually when possible, additionally both trustees and volunteers have DBS check regularly 

Talking Hands have sub group with volunteers to manage day to day services of the various groups runs such as pre-school, after school/ youth club and senior youth forum. 

Talking Hands are protected and guided by insurance to protect volunteers and the equipment, the organisation are also members of CWVYS and WCVA, therefore as a small group we appreciate the support, and guidance we receive from them. 

**TAR** 

2 



## **Section C                    Objectives and activities** 

|**Section C**|**Objectives and activities**|
|---|---|
|**Summary of the objects**<br>**of the charity set out in**<br>**its governing document**<br>**Summary of the main**<br>**activities undertaken for**<br>**the public beneft in**<br>**relation to these objects**<br>**(include within this**<br>**section the statutory**<br>**declaration that trustees**<br>**have had regard to the**<br>**guidance issued by the**<br>**Charity Commission on**<br>**public beneft)**|To support Deaf children, their families and Deaf families that<br>have Deaf / hearing Children.<br>To have regular activities and groups to enable young people and<br>families to meet up for shared experiences as well as providing<br>information and support.<br>To encourage all young people to be confdent independent<br>young people, respecting how they wish to identify themselves.<br>To provide information and support when needed|
||2020- 21 has been the most challenged year for Talking Hands<br>through the pandemic and prevented us to continue with the<br>services and suspended the face to face contacts with trustees,<br>volunteers and members.<br>During this time, we considered and transferred the trustees<br>meetings, and arrangements to connect virtually online and this<br>hasn’t been an easy task for some but was able to resolve and<br>continue the duties and activities where possible with members.<br>When possible, during the lift of lockdown, some of the funded<br>activities were able to run at outdoor event, with small numbers<br>of groups and in line with the restriction’s guidance. Aswell as<br>that, our worker provided virtual activities and resources to<br>families where we share work being done keeping in touch.<br>Not everyone was able to take part virtually, but we have done<br>to the best of our ability to provide opportunities for all members<br>to be involved and to support families during the difcult year.|



## **Additional details of objectives and activities (Optional information)** 

**TAR** 

3 



The trustees continue by focusing on the aims of the charity by You **may choose** to include working with funders to provide activities in order to achieve the further statements, where purpose and objectives of Talking Hands charity. relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

We have restricted funding to run funded activities and donations with specific request to spend the monies to honour their wishes in line with the objectives of Talking Hands Charity. 

Our families and volunteers are actively involved in the day to  contribution made by day running of Talking Hands, with a committee of parents and volunteers. young people themselves having the opportunity to use their  voice  and  decisions  involved  as  well  as  some  of  them  are trustees of this charity. 

## Section D 

## 

## **Summary of the main achievements of the charity during the year** 

Talking Hands were able to continue with the activities funded by Children in Needs with amendment of services through this period. 

Many of those has been organised as a outdoor on our site and in public places as well as virtual session including home based activities packages sent to all families. 

We were lucky to have the supports from funder to adapt and continue the work as to the agreed project with limited contact but  also  to  continue  the  supports  we  provide  families  with information and guidance. 

## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

We do not currently have a policy on reserves as our income and outgoings are slowly increasing we have started to look at setting up a small reserves in 2022 as we will have items we need to cover for example insurance, memberships, possible future funding 

**Details of any funds** NONE **materially in deficit** 

## **Further financial review details (Optional information)** 

**TAR** 

4 



You **may choose** to include We are lucky to have supporters who help fundraise and additional information, organise activities where we involve children and young people where relevant about: to raise funds as well as contributing to the costs of events. 

- the charity’s principal sources of funds (including any fundraising); 

Our fundraising activities try to source funding to support our finances in when applying for projects, many of those still supported by local businesses donating funds and promoting this charity when fundraising and taking part in community activities. 

- how expenditure has supported the key objectives of the charity; 

We always include the children and young people in at least one fundraising activity a year, we feel it is important they realise the work that goes into fundraising. 

- investment policy and objectives including any ethical investment policy adopted. 

Due to the pandemic we are in our extended and last year of Children in Need grant to help develop our provision, this funding has been invaluable in helping us to grow our provision further than we would have been able to do on our own and helped us reach more families across South Wales. 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

## **Signature(s)** 

Cathie Robins- Talbot 

S Jenkins 

**Full name(s)** 

Cathie Robins- Talbot Sara Jenkins 

**TAR** 

5 



## **Position (eg Secretary, Chair, etc)** 

Chair Trustee 

## **Date** 

15[h] January 2022 

**TAR** 

6 



**Talking Hands** 

**11** 

## **Receipts and payments acco** 

**For the period** 01/04/2020 **To from** 

## **Section A Receipts and payments** 

## **Unrestricted Restricted Endowment funds funds funds** 

**to the nearest      £ to the nearest £** 

## **to the nearest £** 

## **A1 Receipts** 

|Donations|**423**||**-**||**-**|
|---|---|---|---|---|---|
|Track 2000|||**21,065**||**-**|
|Fundraising|**2,023**||**-**||**-**|
|Income from youth clubs|**410**||**-**||**-**|
|RCIN|**-**||**5,000**||**-**|
|Sports Grant|**-**||||**-**|
|MHFA|**-**||||**-**|
|Trips, ent etc|**264**||**-**||**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_|**3,120**||**26,065**||**-**|



|**A2 Asset and investment sales,**||||||
|---|---|---|---|---|---|
|**(see table).**||||||
||**-**||**-**||**-**|
||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**|
|||||||
|**_Total receipts_ **|**3,120**||**26,065**||**-**|



## **A3 Payments** 

|**A3 Payments**|||||||
|---|---|---|---|---|---|---|
|R&R, equip, craft, hire, Tuck shop supplies<br>(Misc)|**1,344**||**-**||**-**||
|BSL|||**-**||**-**||
|Entertainment activities|67||||||
|Stationery|||||||
|Training|100||||||
|Insurance & membership|531||||||
|CIN wages, transport, activities|**-**||**2,979**||**-**||
|MHFA|**-**||||**-**||
|Paddle Boards|**-**||**214**||**-**||
||**-**||**-**||**-**||
|**_Sub total_ **|**2,042**||**3,193**||**-**||



|**A4 Asset and investment**<br>**purchases, (see table)**|||**-**<br>**-**<br>**-**||
|---|---|---|---|---|
||**-**||**-**|**-**|
||**-**||**-**|**-**|
|**_Sub total_ **|**-**||**-**|**-**|





|**_Total payments_**<br>**_Net of receipts/(payments)_**<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**_Cash funds this year end_**|**2,042**|**2,042**|**2,042**|**2,042**|**2,042**|
|---|---|---|---|---|---|
||**1,078**||**22,872**||**-**|
||**-**|<br>|**-**|<br>|**-**|
||**-**||**-**||**-**|
||**1,078**||**22,872**||**-**|



## **Section B Statement of assets and liabilities at the end of the** 

**Unrestricted funds to nearest £ - -** _**Total cash funds**_ **-** 

**Categories Details** 

**B1 Cash funds** 

(agree balances with receipts and payments account(s)) Agreement Error **Unrestricted funds to nearest £ - - - - -** 

## **Details** 

## **B2 Other monetary assets** 

## **B3 Investment assets** 

**B4 Assets retained for the charity’s own use** 

|**Details**|**Details**|**Fund to which**<br>**asset belongs**|
|---|---|---|
||||
||||
||||
||||
||||
|**Details**||**Fund to which**<br>**asset belongs**|
|Play/sports equip, cameras, printer, laptop,<br>ipads, craft equip, food/drink stock,<br>paddleboards||general|
||||
||||
||||





## **Details** 

**Fund to which liability relates** 

## **B5 Liabilities** 

Signed by one or two trustees on behalf of all the trustees 

Signature Print N 



## **162130** 

## **ounts** 

## **CC16a** 

31/03/2021 

## **Total funds** 

## **Last year** 

## **to the nearest £** 

## **to the nearest £** 

|**423**||**5,649**|
|---|---|---|
|**21,065**|||
|**2,023**||**853**|
|**410**||**1,014**|
|**5,000**||**10,000**|
|**-**||**1,494**|
|**-**||**10,000**|
|**264**||**1,207**|
|**29,185**||**30,217**|



|**-**|||
|---|---|---|
|**-**||**-**|
|**-**||**-**|



**29,185 30,217** 

|**1,344**||**1,482**|
|---|---|---|
|**-**||**920**|
|**67**||3063|
|**-**||457|
|**100**||4228|
|**531**||765|
|**2,979**||**8,860**|
|**-**||**5,000**|
|**214**||**1,280**|
|**-**||**-**|
|**5,235**||**26,055**|



**-** 



|||**26,055**|
|---|---|---|
||||
|**23,950**||**4,162**|
|**-**||**-**|
|**-**||**-**|
|**23,950**||**4,162**|



|**period**|**period**||
|---|---|---|
|**Restricted**<br>**funds**<br>**to nearest £**||**Endowment**<br>**funds**<br>**to nearest £**|
|||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|||OK|
|||**Endowment**<br>**funds**<br>**to nearest £**|
|||**-**|
|||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|



|**Cost (optional)**|**Cost (optional)**|**Current value**<br>**(optional)**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|



|**Cost (optional)**|**Cost (optional)**|**Current value**<br>**(optional)**|
|---|---|---|
|**7,000**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|





|**-**||**-**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|



|**Amount due**<br>**(optional)**|**Amount due**<br>**(optional)**|**When due**<br>**(optional)**|
|---|---|---|
|**-**|||
|**-**|||
|**-**|||
|**-**|||
|**-**|||



## Name 

Date of approval 




## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the** Charity Name **trustees/ members** Talking Hands Deaf Children and Young People **of** 31/03/2021 **Charity** 1162130 **On accounts for the no (if year ended any) Set out on pages** (remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity ~~(“the Trust”)~~ for the year ended 31/03/2021 **DD / MM / YYYY** . **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ~~(“the Act”~~ ). 

I report in respect of my examination of the Trust’s accounts carried out  under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination.  I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

> **Signed:** BarbaraEThomas **Name:** Barbara E Thomas 

**Date:** 03/09/2021 

1 

**IER** 

**October 2018** 



**Relevant professional qualification(s) or body (if any):** 

**Address:** 8 Crawford Road, Baglan, Port Talbot SA12 8ND 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

2 

**IER** 

**October 2018** 



## **Give here brief details of any items that the examiner wishes to disclose** . 

3 

**IER** 

**October 2018**