## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year from **1st June 2020** to **31st May 2021** ## Section A Reference and administration details > **Charity name Exwick Old School Trust** > **Registered charity number (if any) 1162094** **Charity's principal address**[Rev Jerry Bird,] The Vicarage, Exwick Hill, Exeter **Postcode EX4 2AQ** ## **Names of the charity trustees who manage the charity** **Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** Chair 1[Rev Jeremy ] Bird - 2 David Solman Treasurer - 3[Michele ] Secretary Ovenden - 4 Sarah Jennings - 5[Richard ] Jennings _Names of the trustees for the charity, if any, (for example, any custodian trustees):_ Name Dates acted if not for whole year The Official Custodian for Charities _Name (s) and addresse(s) of adviser(s) (Optional information):_ Type of adviser Name Address _Name of chief executive or names of senior staff members (Optional information):_ Charity Commission template v. March 2012 **TAR** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document TRUST DEED - (eg. trust deed, constitution) Unincorporated Charitable Trust How the charity is constituted - (eg. trust, association, company) Trustee selection methods appointed by Board of Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of education (including Christian education) for the public, of persons in the area of benefit. The area of benefit is the ecclesiastical parish of Exwick. Charity Commission template v. March 2012 **TAR** 2 The Trust continued to support the local pre-school in their provision of educational facilities and activities for the local community and have had regard to the guidance issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Charity Commission template v. March 2012 **TAR** 3 ## Section D Achievements and performance **Summary of the main** The Trust continued to support educational premises and activities in the **achievements of the charity** area of benefit by awarding grants. **during the year** The Trust engaged the professional services of a solicitor to offer a new lease to its tenants, at market value. Electrical safety improvements were undertaken at the Trust’s Old School premises in accordance with independent professional recommendations. New buildings insurance was obtained to ensure protection against flood risk, since the Trust’s buildings are in a flood risk zone. The Trust’s policy of establishing a Reserve Account gave it sufficient financial resources to offer a deferment of rent to the local nursery school during the Covid-19 lockdown period, thereby assisting the nursery’s viability as an educational provider in Trust’s area of benefit. The Trust paid down its debt in accordance with its plan to do so on a loan taken out for improvement of its premises (currently in an educational use). The Trust’s premises were leased for a further seven years to a local pre-school/nursery provider, yielding a market rent which will be applied to maintaining its premises and meeting its charitable purposes. ## **Section E Financial review** **Brief statement of the char-** The Trust aims to hold a reserve of at least £20,000 to meet occasional **ity’s policy on reserves** and unforeseen expenditure _(such as repairs, maintenance, insurance and marketing of the old school premises in the event that it may become vacant between tenancies)_ . At the start of the financial year, the Trust’s reserve fund was depleted to about 2/3rds of its target figure due to exceptional calls for support to the pre-school/nursery occupying our premises during the Covid pandemic. Our reserve fund was successfully rebuilt by the end of the financial year. The Trust took out a business loan in 2013 to pay for refurbishment and **Details of any funds materially** updating of our educational premises. This loan was completely repaid to **in deficit** the bank in the 2020-21 financial year. Charity Commission template v. March 2012 **TAR** 4 Further financlal revlew detalls {Opllonal Irrfomiallon) You may choose to include a& T1￿ Trusfs main source of fvnds r8ntsl income from tts sole asset - ditional information. where rd- the Exwick Old Sch(x)l. evant about: the charity's ￿nCipal of The Charivs prinripal scvrce of fu￿ is rental income from its propety I￿1$ linduding any fundraiSiFuI: {the E￿ick Okj SdKMJ). This property had been exiensively renovated, 8xpenditure has suppjtsd for which the Trustees t￿k out a business loan. This was fully repaid key objective$ of thè ehaiity; during the fjnancial year 2020-21, so henceforth the Trustees expect to inv&sI￿rtt pdicy aThJ ot¥8ctrvts have sufficient net income to contemplate a programme of weatt)erproof- Ir￿UdI￿j any ethical KN•8tr Fdicy thJopl8d. ing Works to the Old School and additional grant-aid towards our charit- able obj'ed of advancing educati￿ in our Area of Beneffit. Section F Other optional information Throughout the year the trustees have been mindfLtI of their role in maintsining the Trust's endowment (The Old ' School, Exwickl which is held by the Official Custodlan and perlodlcally leased out at market rent by the Trustees, cur- ' rently to a prtrschool. During the year the Trv5tees undertook o complete change of banking wolryder. The Trust's accounts were prevlously | held by Natwest and have now been moved to The Ctroperatlve 8ank. During the financlal crisls 21M)8-9 Natwest received fi'nancial support from the UK government and made • comrnitrnent to help increase bankinq cornpetition nd decrease its own market share. With participatin8 ￿n*$, it set up an incents'vised switchin¢ scheme. Natwest offered this scheme to the Trust in 2020. le•din8 to the Trust transferring its bankin8 to The Ctroperntive Bank in the Section G Declaration The trustees declare that they have approved the trustees, report above. Slgn•d on b•hall of the chartys trust••s 81gnatur•(s Full n•m•(•) Jery Bird David Solman P￿ttIOn (eg Secretary Chalr Chalr, etc) i Treasurer Dat• TAR ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**EXWICK OLD SCHOOL TRUST**|||||**1162094**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||**1st June 2020**||||**30th May 2021**||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |rental income|**30,222**||**-**||**-**||**30,222**||**18,000**| |misc.(refund of insurance)|**1,130**||**-**||**-**||**1,130**||**1,209**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR) _|
**31,352**||**-**||**-**||**31,352**||**19,209**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**31,352**||**- 0**||**- 0**||**31,352**||**19,209**| ||||||||||| |**A3 Payments**|||||||||| |School building refurbishment (loan
repayment; incl. interest/closing payments)|**2,002**||**-**||**-**||**2,002**||**12,010**| |Grants paid out - for local education|**9,556**||**-**||**-**||**9,556**||**7,500**| |Overheads (misc.payments e.g. insurance
and professional fees)|**3,871**||**-**||**-**||**3,871**||**3,380**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**15,428**||**-**||**-**||**15,428**||**22,890**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**-0**||**-0**||**-0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**15,428**||**- 0**||**- 0**||**15,428**||**22,890**| ||||||||||| |**_Net of receipts/(payments)_ **|
**15,924**||**-**||**-**||**15,924**||**-**
**3,681**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**13,455**||**-**||**-**||**13,455**||**17,136**| |**_Cash funds thisyear end_ **|
**29,379**||**-**||**-**||**29,379**||**13,455**| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| CCXX R1 accounts (SS) 18/10/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---|---|---|---|---|---|---|---| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|CURRENT ACCOUNT BALANCE||||**29,379**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**29,379**||**-**||**-**| ||(agree balances with receipts and
payments account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|Recoverable insurance||||**2,620**||**-**||**-**| ||Recoverable cost of electrical
certification/works (here est. at
recovery of half cost)||||**459**||**-**||**-**| ||Recoverable back-rent owed by
tenant (suspended during January
whilst changing banks)||||**2,417**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|repayment of overcharge to tenant of
prev years insurance||||**28.47**||**-**||| ||
grant-aid owed (suspended for Jan-
Apr whilst changing banks)||||**4666.67**||**-**||| ||
legal costs of new lease - to be
agreed (may be waived)||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of
approval| ||||||David Solman||||7th Dec 2021| ||||||||||| CCXX R2 accounts (SS) 18/10/2021 2 CHARITY COMMISSION FOR EKILAND AK) WALES Independent examinerfs report on the accounts Section A Independent Examlnerfs Report Report to tha tru$teesl members of C*3 It. NAn- E. * LJ%Qw L -fouKf On accoun18 for the year ended Charlty no (If any) O aol 116 IOq4 Sot out on pag•• {ferne.Tr-L.- tr: ¢iir-ItJ¢e pay 4umbp.18 ol addilional tsheeisi I report to the trustees on my examination of the accounts of the above charity fth8 Trusf) for the year ended30 JS u&1. AS chanty's trustees, you are responsible for Ihe preparation of the accounts in accordance with the requirements of the Charrties Act 2011 ('the Rospon8lbllltl•8 •nd ba•1• of r•port I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Direction8 given by the Charity Commission under 8ection 145{5){b) of the Act. examlnerfs Statement uahfjoth•mber of linsert name of { l rfnot appI￿able. I have completed my examination. I confimi that no material matters have come to my attention in connection the examination-l•lh•A -diae1￿￿Which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordano with section 130 of the Charities Act., or the accounls did not a¢¢ord with the accounting records.. or the accounts did not comply with the applicable requirements onceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter ¢onsidered as part of an independent examinab'on. I have no ¢on¢ems and have come across no other matters in conneGtion with the examination to vthich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delet8 the words in the brackets rfthey do not apply. IER Oct 2018 Signed: Name: Rolevant professional quallfication(sl or body (if any): .SLL Q Address: 7 Aoc4 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Ind8pendent examination of chanty accounts.. direction8 and guidance for examiners). IER Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Cnaritg Ilaffte EXWICK OLD SCHOOL TRUST 1162094 Receipts and payments accounts CC16a Forthe perlod frorn To l•tJuM 2020 30th lty 2021 Section A Receipts and pa ments Unr￿trIC1•d lund* Reitrict•d lunds Endowment fyndB Totsl lund$ Laity•ir t•th• n•ar•qt£ toth• h••r¢•te A1 R•cei r•ntal incor misc f¢lund of Inwianc JO,222 11.000 Sub totol Gross income forAR 31 A2 A•¥•t and In*M•kn•nt •alM, Sub tot•1 Tol•l rn¢d ts 31. A3 P* m•nts olt Itlg ¢•fvrWrMnt I￿n Mpaymenl. Ind Iht•i•6v¢&xiry ￿y￿•￿Il ranli Pa￿O￿t- r I￿1 •thJ¢•t￿n vethe￿I Imi8¢ p•yments tq and wol•••by•l f••il 71 Sub tot•1 A4 A¥••t Ind In¥￿1m•nt purch**••, {••• labl•l Sub tDt•l Total ilot of rocw"pts/(payn7•nts) A6 Tr¥n¥f•r4 b•tsv••n lund• A6 Cash lunds la•t year•nd Cash funds thts y••r •n 13.4SS 17.131 CCXX R1 acwunts ISS) 18110r2021 Section B Ststement of assets and liabilities at the end of the period Unrntri¢te fvnd Rostiicied fund• End?￿¢￿t funds til nMr•4t£ Detail• B1 Ca•h funds LIRRENF .Jn Total ¢Mh fvnds UnrMtrlct•d fvnd• Reslrf¢tsd lund• EndoT*mi•tst fund• Oetalh to th1￿1£ B2 Olh•r mon•t*ry a•••ts *ry ol W cr•ll 1417 ¥*IAii ¢h•ryw twkjl FurMlto*lll¢ eyrY•nt¥4bu• Oetslh B3 InvMlm•nt a•••ts Fundtowl*h Curr•ntV*lu• k)n*l O•tsl B4 A•••ts r•tsln•d for th• ch•TSty'• u FundloY**kh Amtyjrf dv• du• (opl￿n*1) Oetal B5 Loablllti qal cos15 01 *¥a*. ' by ¢Y ￿ trustees on beh of all the lfttytees Date of opprov81 SpJTratu Pnnt Name CCXX R2 accounts ISS) 18110r2021