Charity Number 1162093
Parkside & District Community Association
Trustees’ Report and Financial Statements 31[st] December 2020
Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
The trustees present their report and accounts for the year ended 31[st] December 2020 which have been prepared following the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102A) (effective 1 January 2019), applicable accounting standards and the Charities Act 2011.
Reference and Administrative Information
Charity Name
Parkside and District Community Association
Charity Trustees
Margaret Bunts Marie Kennedy (Retired October 2020) Christopher Kennedy Christine Kennedy Anthony Thompson
Elected Members
Chairperson George Jane (Retired November 2020) Vice Chairperson Richard Cameron (Chairperson from November 2020) Secretary Diane Cameron Treasurer Ann Jane (Retired November 2020) Dawn Taylor (From November 2020)
Representatives
Cllr Kevin Shaw (Durham County Council) Cllr Leanne Kennedy (Durham County Council) Carole Hutton (Seaham Police)
Young People’s Representatives
Paige Kennedy Abby Graham
Address
Community Centre, Heathway Seaham Co Durham SR7 7UH
Bankers
Lloyds Bank 1 Marlborough Seaham Co. Durham SR7 7SD
Independent Examiner
Eric Southwick BA(Hons) FCA FCIE DChA Eric Southwick & Co Chartered Accountants 51 The Avenue Seaham Co Durham SR7 8NS
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Structure and Organisation
Organisation
The Parkside & District Community Association is a registered charity (number 1162093), a Charitable Incorporated Organisation, which operates according to its constitution which was registered on 15 June 2015.
Trustee Appointments
Trustees are appointed annually at the Annual General Meeting from members present and eligible to vote. New trustees are provided with support to enable them to understand and undertake their duties.
Volunteer Support
The charity is reliant on the support of its volunteers to achieve its objects; the work of volunteers is invaluable.
Objectives and Activities
Charitable Objects
The Association has the following objects:
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(a) To promote the benefit of the inhabitants of Parkside and the neighbourhood (hereinafter called ‘The area of benefit’) without distinction of sex or of political, religious, or other opinions by associating the local authorities, voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
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(b) To establish or secure the establishment of a community centre/village hall (hereinafter called ‘the centre/village hall’) and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre/village hall for activities promoted by the association and its constituent body in furtherance of the above objects.
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(c) The Association shall be non-party in politics and non-sectarian in religion. The Association shall have power to affiliate to the National Federation of Community Associations, the Durham County Federation of Community Organisations, and to other organisations with similar charitable objects.
Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning activities and setting policies and priorities for the year ahead.
The Association runs Parkside and District Community Centre on a non-profit basis providing an affordable local facility for meetings, sport, celebrations, and exhibitions etc., rents are kept as low as possible and membership is open to all inhabitants of Parkside.
Chairman’s Introduction
Parkside was one of the first projects to receive money from the single regeneration budget that has transformed a little community hut into a gleaming community Centre used by the local people of all ages. The new Centre opened in July 1996.
In 2001 a new extension was added to the facility at Parkside and has helped to meet people's demands and boost community spirit and the enthusiastic response has ensured that the Centre is running to practically full capacity.
In 2017 the all weather football courts was made into a 4G surface. with thanks to Biffa and Durham county council for the funding to get this done. this was opened by Sonia Foster and Kevin Ball (ex Sunderland footballer).
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Objectives and Activities (Continued)
Chairman’s Introduction (Continued)
The Centre caters for people of all ages meeting for activities that range from Dance groups, baby dance, Youth group, T-Dancers, birthday parties Scallywags, Inters and a range of Keep fit groups. Art and sewing group’s. We have a well-equipped computer suite with updated computers and two training rooms.
Since 2015 we have been involved with the turning on of local lights, we run a Christmas grotto each year which has grown and grown. We have had visitors from Hull, London, Darlington and many other places just to see our grotto.
It is the community Centre's aim to develop opportunities to enable people to take greater control of their own learning and participate fully in the making of decisions that will affect them and their neighbourhoods and communities of which they are apart.
Achievements and Performance
Review of the Period
Due to covid this year we have had to close the centre down, we opened up for a couple of months at the end of the year but again we had to close due to covid again so this year not many groups restarted back up again due to restrictions that were in place
Thank you to the following:
Durham County Council, Seaham town Council, all the management team George Jane, Richard Cameron. Ann Jane, Margaret Bunts, Marie Kennedy, Chris Kennedy, Dawn Taylor, Anthony Thompson, Diane Cameron, Christine Kennedy, Kate Woods, Denise Cameron, Gary Barrow, Ann Johnson.
Youth Representatives - Paige Kennedy, Abby Graham, Dylan Taylor, Bryan Taylor.
Durham County Councillors - Leanne Kennedy, Kevin Shaw
Administration worker - Ann Jane
Special thank you to everyone who used the Centre in 2020.
Financial Review
At 31[st] December 2020 the charity had unrestricted funds totalling £33,745 (2019: £22,041) (which were available for the trustees to use at their discretion) having raised £40,776 (2019: £31,195) during the year and spent £29,072 (2019: £31,230) as set out in accounts.
Reserves Policy
It is the policy of the Trustees to hold reserves, which provide for the ongoing work of the charity whilst retaining financial stability and the potential to respond to new opportunities. At the 31[st] December 2020 the unrestricted reserves held were £33,745 (2019: £22,041) which were available for the trustees to use at their discretion, the trustees consider this level to be adequate but would seek to increase them to a higher level.
Responsibilities of the Trustees
Charity law requires the trustees to prepare financial statements for each financial period, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently:
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make judgments and estimates that are prudent and reasonable:
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in existence.
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Responsibilities of the Trustees (Continued)
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees
Mrs M Bunts Trustee
Date: 8[th] September 2021
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Independent examiner’s Report to the Trustees Parkside & District Community Association.
I report on the accounts of the charity for the year ended 31[st] December 2020, which are set out on pages 6 to 10.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Eric Southwick BA(Hons) FCA FCIE DChA Date: 9[th] September 2021 Eric Southwick & Co Charity Accountants 51 The Avenue Seaham Co Durham SR7 8NS
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Receipts and Payments Account For the year ended 31[st] December 2020
| Notes | Unrestricted funds |
Restricted funds |
Total funds 2020 |
Total funds 2019 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income and endowments | from: | ||||
| Donations and legacies | 3 | 25,070 | - | 25,070 | 6,467 |
| Charitable activities | 4 | 11,929 | - | 11,929 | 22,691 |
| Other trading activities | 5 | 7 | - | 7 | 2,037 |
| other income | 6 | 3,770 | - | 3,770 | - |
| Total | 40,776 | - | 40,776 | 31,195 | |
| Expenditure on: | |||||
| Charitable activities | 6 | 29,072 | - | 29,072 | 31,230 |
| Total | 29,072 | - | 29,072 | 31,230 | |
| Net expenditure | 11,704 | - | 11,704 | (35) | |
| Reconciliation of funds | |||||
| Total funds brought forward | 22,041 | - | 22,041 | 22,076 | |
| Total funds carried forward | 33,745 | - | 33,745 | 22,041 |
The notes on pages 8 to 10 form part of these financial statements.
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Statement of Assets and Liabilities As at 31[st] December 2020
| Notes | Total funds 2020 |
Total funds 2019 |
|
|---|---|---|---|
| £ | £ | ||
| Current assets | |||
| Cash at bank and in hand | 33,745 | 22,041 | |
| Total current assets | 33,745 | 22,041 | |
| Liabilites | |||
| Accruals | 1,075 | 1,590 | |
| The funds of the charity | |||
| Unrestricted income funds | 9 | 33,745 | 22,041 |
| Restricted income funds | 9 | - | - |
| Total charity funds | 33,745 | 22,041 |
The financial statements on pages 6 to 10 were approved by the trustees and signed on their behalf by:
Mrs M Bunts Trustee Date: 8[th] September 2021
The notes on pages 8 to 10 form part of these financial statements.
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Notes to the accounts
1 Accounting policies
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In preparing the accounts the following accounting policies have been complied with:
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a) The accounts have been prepared on a receipts and payments basis. The accounts have been prepared following the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102A) (effective 2 February 2016), applicable accounting standards and the Charities Act 2011.
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b) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
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c) Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
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All incoming resources are included in the statement of financial activities when the charity receives the income.
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d) Expenditure is recognised on a payments basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
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i) Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. It also includes those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
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ii) All costs are allocated between the expenditure categories of the statement of financial activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis as set out in the notes.
2 Taxation
- The charity is exempt from taxation on its income and gains where they are applied for charitable purposes.
| charitable purposes. | charitable purposes. | ||||
|---|---|---|---|---|---|
| 3 | Income and endowments from: Donations and | legacies | |||
| Unrestricted | Restricted | Total funds | Total funds | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Asda | 300 | - | 300 | - | |
| Believe Housing | 180 | - | 180 | - | |
| Big Lottery | 9,921 | - | 9,921 | - | |
| Dawdon Welfare | - | - | - | 120 | |
| Donation Mayors fund | 350 | - | 350 | 550 | |
| Durham County Council | 3,789 | - | 3,789 | 197 | |
| East Durham Comm | 530 | - | 530 | 450 | |
| Engie Regeneration | - | - | - | 1,400 | |
| Seaham Coast | - | - | - | 150 | |
| Small Business Grant Fund | 10,000 | - | 10,000 | 3,550 | |
| Thornley Parish | - | - | - | 50 | |
| Total | 25,070 | - | 25,070 | 6,467 |
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Notes to the accounts (Continued)
| 4 | Income and endowments from: Charitable activities | Income and endowments from: Charitable activities | Income and endowments from: Charitable activities | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total funds | Total funds | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Dances | 1,010 | - | 1,010 | 344 | |
| Scally Wags | - | - | - | 950 | |
| Art Class | - | - | - | 900 | |
| All Weather | 4,556 | - | 4,556 | 10,349 | |
| Room Hire | 1,154 | - | 1,154 | 624 | |
| Inters Group | - | - | - | 463 | |
| Skinney Pigs Keep Fit | 2,075 | - | 2,075 | 7,260 | |
| Parties | (460) | - | (460) | 1,430 | |
| Xmas Fair / Grotto | 3,594 | - | 3,594 | 371 | |
| Total | 11,929 | - | 11,929 | 22,691 | |
| 5 | Income and endowments from: Other trading | activities | |||
| Unrestricted | Restricted | Total funds | Total funds | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Tuck Shop | - | - | - | 331 | |
| Photocopy | 7 | - | 7 | 12 | |
| Room Hire | - | - | - | 1,694 | |
| Total | 7 | - | 7 | 2,037 | |
| 6 | Other incoming resources | ||||
| Unrestricted | Restricted | Total funds | Total funds | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| HMRC Coronavirus Job Retention | |||||
| Scheme | 3,770 | - | 3,770 | - | |
| Total | 3,770 | - | 3,770 | - |
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Parkside & District Community Association Trustees’ Report and Financial Statements 31[st] December 2020
Notes to the accounts (Continued)
| 7 | Expenditure on: Charitable activities | Expenditure on: Charitable activities | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total funds | Total funds | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Wages | 9,237 | - | 9,237 | 13,582 | |
| Repairs & Maintenance | 2,616 | - | 2,616 | 1,395 | |
| Heat, Light & Water | 4,865 | - | 4,865 | 5,792 | |
| Equipment/materials | 3,269 | - | 3,269 | 707 | |
| Refreshments | - | - | - | 311 | |
| Telephone | 1,134 | - | 1,134 | 1,084 | |
| Stationary/Postage | 191 | - | 191 | 146 | |
| Durham CC SLA | 2,936 | - | 2,936 | - | |
| Cleaning | 1,564 | - | 1,564 | 677 | |
| Miscellaneous | 643 | - | 643 | 418 | |
| Training | 361 | - | 361 | - | |
| Mayors Charity night | - | - | - | 270 | |
| Independent Examiner’s Fees | 1,060 | - | 1,060 | - | |
| Security | - | - | - | 518 | |
| German Trip | - | - | - | 5,136 | |
| Insurance | 1,196 | - | 1,196 | 1,194 | |
| Total | 29,072 | - | 29,072 | 31,230 |
8 Employee information
No employee received emoluments in excess of £60,000 during the period. The average number of people employed during the period was as follows:
| 9 Trustee information Administrator Cleaners (2 part-time) |
2020 2019 £ £ 0.5 0.5 1.0 1.0 1.5 1.5 |
|---|---|
No trustee or connected party of a trustee received any remuneration in the year.
No trustee received any expenses during the year.
10 Reserves
| eserves | ||||
|---|---|---|---|---|
| Designated Funds All Weather Unrestricted funds General fund Total Unrestricted Building |
£ 3,757 9,726 At 1 January 2020 |
£ - - Incoming resources |
£ - - Outgoing resource |
£ £ - 3,757 - 9,726 At 31 December 2020 Transfers |
| 13,483 | - | - | - 13,483 |
|
| 8,558 | 40,776 | (29,072) | - 20,262 |
|
| 22,041 | 40,776 | (29,072) | - 33,745 |
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