2021-04-05-accounts - Woodcote After School Club

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Objectiv	es and	Activ	itie	s
				SORP reference
Summary the charity governing	ofthe purposes as set out in its document		of	Para 1.17	Woodcote After School Club provides after- school care for children. The sessions run from 3.1Spm-6pm (including a light tea) and are for
					children aged 4-12 years old.
Summary ofthe main activities in relation to those				Pare 1.17and 1.19	Woodcote After School club continues to benefit parents and carers of children attending
purposes	for the public				the school by offering high quality after school
benefit, in	particular,	the			childcare. This service continues to allow
activities,	projects or	services			working parents to go to work confident that
identified	in the accounts.				the children will be well cared for in a familiar
					environment. Being non-profit allows us to
					ensure that fees remain reasonable and
					therefore affordable. We do take children who
					are under social services and in this financial
					year 2 places were provided to such individuals.
					Operating from the primary school continues to
					be a convenient location for teachers to drop
					offat the end of the school day.
Statement	confirming			Para 1.18	The trustees are aware ofthe guidance issued
whether the trustees		have			by the Charities Commission with regards to
had regard to the guidance					Public Benefit and have taken it into account
issued by	the Charity				when making decisions to which the guidance	is
Commission on public					relevant. i.e., any increases in fee costs to
benefit					parents. No trustees take any benefit from the
					club.

inanci	al Review
Review	ofthe charity's	Para 1.21	After a turbulent year, the financial position is
financial	position at the end		stable.
ofthe period
			We finished the 2020/21 tax year with k7 758 in the bank, which is approximately f3Kless than
			the previous year. The losses caused by the
			impact ofCOVID (lower session numbers,
			additional staff (to comply with the schools'
			requirements)) have been adsorbed by our cash
			funds.
			During the financial year the club was open for 1
			term (Sept-Dec) lower session numbers reduced
			the clubs income to 837,329by E8,880.The
			furlough scheme and the school not charging us

reserves
Details offund materially	in	Para	1.24	N/A
deficit
Explanation ofany		Para	1.23	The	charities sustainability					is reliant of		the
uncertainties about the				number		ofchildren			attending after school club.
charity continuing as a going				Monitoring			ofthis		with regards to the			breakeven
concern				point will continue					going forward,		currently
				booked		sessions		for the Autumn			term	indicate
				that	the	club will		be running		profitably		until
				Christmas.
Additional information (optional)
You ma choose toinclude further statements			where relevant about
The charity's principal sources	offunds			Para 1.47	N/A
includin an fundraisin
Investment policy and objectivesincluding any					N/A
social investment olic ado ted				Para 1.45
A description ofthe principal risks facing the				Para 1.45	N/A
charit
Other					N/A
Structure, Governance		and	Management
Description ofcharity's
trusts:
Type of governing document		Pars 1.25		Association			- using		the approved		Pre-school
(trust deed, royal charter)				learning		alliance governing				document.
How is the charity		Para 1.25		CIO- Association				Registered		08Jun 2015
constituted?
Trustee selection methods		Para 1.25		New	trustees are selected					at the	AGM	via a
including details ofany				process		ofseconding from the current						group of
constitutional provisions e.g.				trustees.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Additfonat information (optionalj
You ma choose toinclude further statements			where relevant about:
Policies and procedures adopted
for the induction and tmining of		Para	1.51
trustees
The charity's organisationel				N/A
structure and any wider nelwork
with which the charity works
		Pere	1.51
Relationship with any related				N/A
ariies		Pare	1.51
Other

				rent for when the club (and whole school) was
				not open has helped the club remain viable.
				Furlough payments totalled f16,399.The rent costs are the second largest cost atf3857.The
				'other costs' off1043are for the payroll, Ofsted
				and insurance costs which are fixed and payable
				irrespective of ifthe club is open or closed.
Statement explaining		the	Para 1.22	During the year the reserves were utilized to
policy for holding reserves				allow the club to continue to operate. The
stating why they are		held		reserve value (i.e.3months running costs) were
				reviewed during the period (see below).
				A thorough review during this financial year of
				the liabilities, using the employment contracts
				and calculation of redundancy costs ifthe club
				were required to close, identified a significant
				shortfall in funds (3long term members ofstaff
				had worked for the club greater than 15years).
				There was no evidence of funds required for
				these liabilities being 'ring fenced' by previous
				committees, although there were funds
				avaiiable until 2-3years ago, when due to
				increasing running costs the reserves were used
				to keep the club open.
Amount	ofreserves	held	Para 1.22	The treasurer reached an agreement with the
				primary school (from which premises are rented)
				that ifthe club had to close the final terms rent
				would be written off.The committee changed
				the parents agreement to make it a requirement
				for parents to pay half termiy in advance for the
				childcare provided by the ASC.The committee
				also set up a review of booked sessions at the
				beginning ofeach term to confirm that the
				breakeven point had been reached. The
				committee also agreed a plan in the event that
				the club was no longer breaking even, as to how
				to wind the club up over a3month period (a
				term), thereby reducing the scale ofthe
				liabilities to be incurred. These have all been
				implemented to breach the shortfall. Going
				forward, the committee have agreed that
				topping up this fundis atop priority and profit
				from the sessions once the club is up and
				running will be used to do this. With the goal
				that the funds are replenished by the end ofthe
				next financial year 2022.
Reasons for holding		zero	Para 1.22	N/A

Charity's	principal	address	WOODCOTE PRIMARY SCHOOL
			READING ROAD
			WOODCOTE
			READING
			RG8 OQY

ofthe charity truste	es who manage the ch	arity
Trustee name	Office (ifany)	Dates acted if	Name ofperson
		not for whole	(or body) enritled
		year	to appoint
			trustee ifan
Michael Hammer	Chair (2019-)	Sept 2018-
Lit Gupta		Sept 2018-
Andrea Finlay		Sept 2017-
Lisa Towers	Treasurer (2019-}	Sept 2017-
Janice Sharpe	Secretary (2019-)	Sept-2016-
Kate Davis		Sept 201S-

Date 1£" tknbrf 202 zoll

O	CHARITY COIIhlLISSIO FOR ENGlAND AND WAlE	CHARITY COIIhlLISSIO FOR ENGlAND AND WAlE	CHARITY COIIhlLISSIO FOR ENGlAND AND WAlE	CHARITY COIIhlLISSIO FOR ENGlAND AND WAlE			Receipts and payments	Receipts and payments	Receipts and payments	Receipts and payments	accounts		CC16a
						For	the period			To
							from
~				~	~	~
						Unrestricted			Restricted	Endowment
							funds		funds	funds
						tothe	nearest	5	tothenearest5	to the nearest 2	to the	neamst5	lo the nearest'
A1 Recel
Income from	Sessions						8,990					9,00O	37329
Bank Interest	from	savings account						42					101
Furlough Payments							10399
		fom	rncome AR)				25~1						37A30
A2 Asset	and	investment		sales,
(seetable).
A3 Pa	nts
HR (wages,	taxes	and henefils)					22,970					22S70	32A95
Food							415					415	2,130
Equlpmenusctlvlues								01				01	395
Rant							3,957					3,057	0,100
Other							1,043						4,955
			Sub total
A4 Asset	and	investment
urchases	see table
			Sub total
Net ofreceipted'(pay/sents)
AS Transfers		between	funds
AS Cash funds last year				end
Cash funds this			year end									%755

~						~ ~		~		~ ~
					Unrestricted			Restricted				Endowment
	Gatogoriou		Details			funds			funds			funds
					to	nearest R		to noorout 2				to usslust	R
Bt Cash	funds		TI888UIOIO Acccuhl			2,278
			BIAAccount
				Total cash funds		T,fas
			(SOISS88lsccss	wllh ISCSlpls scd psrISSO/s
				occcucl(s))
					Unrestricted			Restricted				Endowment
						funds			funds			funds
			Details		to	nosIost R		to uooroutR				18uoarsst	R
82 Other	monetary assets
			Details		Fund lowhich Ouuot boloo			C	1i	e	1)	Current voluo aal
83Investment		assets
					Fund towhich							Current value
			Details		asset boloo							0 8
B4 Assets retained for the
charity's	own	use
					Fund towhich			Amount duo				When duo
			Details		Huh	wluloo			0			8 ha
85Liabilities
Signed by one or lwo truoleoo on behalf of all the trustees			Signature			Print	Name					Date of royal
												tS ~zl
					H	(@el	/'l	yn				e zI