Jack and Jill Community Pre-School Report of the Trustees For the Year Ended 31 August 2024
The trustees present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity’s objects are:
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of the children through community groups and by:
-
offering appropriate play, education and care facilities, family learning and extended learning groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that the groups offer opportunities for all children, whatever their race, culture, religion or means of ability; - encouraging the study of the needs of all children and their families and promoting public interest in and recognition of their needs in the local areas; and
-
instigating and adhering to and furthering the aims and objects of the pre-school learning alliance.
Significant activities
The charity runs as a preschool, delivering care to children aged 2-4 years of age in the local community, during term time.
Achievements and performance
(Chairperson report from AGM 2024)
My first business – although outside of the financial year for which this report will be submitted for - is to publicly congratulate the Staff of the Preschool on the Outstanding result of the recent Ofsted visit. I’m sure all of our parents will join me in saying how glad I am that your care, perseverance and knowledge was recognized officially and that your Outstanding work in all areas of the education of the children can continue. As was said in the announcement to parents, we do not aim to just be outstanding on paper, but for out families and children. Having it recognized by Ofsted is much appreciated though.
Now, a brief review of the past year. It is worth noting that the Team has spent a good portion of the last year rebuilding after the change around in management. All the team now have specific areas of focus in which they Lead -something I am so pleased to see, as the whole team have skills which Jack and Jill Preschool are so grateful for. Ladies, thank you for letting your lights shine bright.
There has also been an in depth review of how education is delivered at Preschool, and those of you who have been with us a little longer will have noticed many changes over the last 15 months – new decoration, use of equipment and resources, development of the outside space as some examples. I am only sorry that I haven’t been able to see these in person, although I much appreciate the insights I get online.
Tracking and communication with parents has been transferred to Tapestry, something which I believe has been very successful. Much like most schools now, Jack and Jill Preschool has needed to invest in a way to communicate and engage our families which is appropriate to the era we live in now – and so much of our organisation is done through the phone.
Financially in the past year, we have achieved a profit of £15,929. Although this figure is slightly inflated due to a change in how fees are collected, this is phenomenal after several post-Covid recovery years of little to no profit, and several years of minimum wage rises. This is in no small part attributed to the ability of the Staff to take every opportunity available to raise funds or access training at little to no cost to the setting.
Opportunities such as funding available alongside the ‘Tuning into Two year olds’ course means that monies raised through funded and privately funded hours can be put into ensuring our staffing levels are at the best possible ratios to support your children.
Looking forwards to the coming year, we have yet to hear how the current Government’s decisions will impact our spending. We have however, already recognized that there are some elements of the building which need to be reviewed and possible repaired – the roof and drains need specialist attention, and there has long been talk of fundraising for a parent shelter. We know that waiting outside in the rain isn’t an easy experience with small children. We are very grateful to Rosanna for volunteering to organize a group to fundraise toward some of these issues, alongside using funds available already within our accounts.
We had one of our Trustees resign in the summer, and we are very grateful for the time Annie Vodicka was able to give to the Preschool. She stepped up at a very tricky point in the Preschool’s history, and supported the setting through to just before the summer holidays. If anyone is thinking about possibly joining the Trustees, please do speak to Marlis or email me about it and we can explain more as to what is involved. If you want to support the Preschool but have a less official role, I’m sure that Rosanna will happily take names for help on the fundraising committee.
Public benefit
The trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding what activities the charity should undertake. The trustees consider that they have acted in the public benefit.
FINANCIAL REVIEW
Financial position
At 31 August 2024 the charity had total funds of £65,485.
RESERVES POLICY
The Trustees aim to retain unrestricted reserves of £15,000 for the maintenance of the property and equipment, and £22,800 for redundancy and maternity pay for staff. At 31 August 2024 the charity held free cash reserves of £65,485 which is in excess of our policy.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a Charitable Incorporated Organisation (CIO) registered 8 March 2015 and amended on 10 July 2017.
Recruitment and appointment of new trustees
New trustees are appointed by existing trustees in accordance with our constitution.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1162056
Principal address
Jack & Jill Pre School St. Edmunds RC Primary School Duncan Street Calne SN11 9BX
Trustees
Lucy Victoria Georgina Smyth – resigned XXXX Anne Mary Vodicka Megan Davis Laura Gummow Rosanna Mastrandrea-Dean – appointed 20 November 2023
Independent examiner
James Gare FCA DChA Monahans Chartered Accountants Hermes House Fire Fly Avenue Swindon SN2 2GA
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
…………….. Trustee: ……………… Date
Charity Name No (if any) Jack and Jill Community Pre-School 1162056
Receipts and payments accounts
Period start date Period end date To 1-Sep-23 31-Aug-24
For the period from
CC16a
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Grants andplaygroupfees 125,779 Fundraising 1,139 Bank interest 1,057 - - 127,975 - - Sub total - Total receipts 127,975 A3 Payments Staff costs 94,199 Premises costs 5,034 Playgroupconsumables 5,942 Outingcosts 657 Sundryexpenses 6,214 Sub total 112,046 - - Sub total - Total payments 112,046 Net of receipts/(payments) 15,929 A5 Transfers between funds - A6 Cash funds last year end 49,556 Cash funds this year end 65,485 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 125,779 1,139 1,057 - - - - - 127,975 - - - 127,975 94,199 5,034 5,942 657 6,214 - - - - 112,046 - - - 112,046 15,929 - 49,556 65,485 |
Last year to the nearest £ |
| - - - - - - - - - |
125,779 | 102,117 | ||
| 1,139 | 2,285 | |||
| 1,057 | 428 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 127,975 | 104,830 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 127,975 | 104,830 | ||
| - - - - - - - - - - |
94,199 | 88,481 | ||
| 5,034 | 5,361 | |||
| 5,942 | 4,228 | |||
| 657 | 609 | |||
| 6,214 | 5,579 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 112,046 | 104,258 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 112,046 | 104,258 | ||
| - | - - - - |
15,929 | 572 | |
| - | - | - | ||
| - | 49,556 | 48,984 | ||
| - | 65,485 | 49,556 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details CAF Cash account CAF Gold account Cash in hand Details Fees outstanding Details Details Details Aged payables Accountancy accrual PAYE and pensions Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 14,279 51,125 81 65,485 OK to nearest £ 1,549 - - - - - 2729 804 741 Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| Aged payables | 2729 | - | ||
| Accountancy accrual | 804 | - | ||
| PAYE and pensions | 741 | - | ||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Name | Date of approval |
|
|---|---|---|---|
Jack and Jill Community Pre-School Report of the Trustees For the Year Ended 31 August 2024
The trustees present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity’s objects are:
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of the children through community groups and by:
-
offering appropriate play, education and care facilities, family learning and extended learning groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that the groups offer opportunities for all children, whatever their race, culture, religion or means of ability; - encouraging the study of the needs of all children and their families and promoting public interest in and recognition of their needs in the local areas; and
-
instigating and adhering to and furthering the aims and objects of the pre-school learning alliance.
Significant activities
The charity runs as a preschool, delivering care to children aged 2-4 years of age in the local community, during term time.
Achievements and performance
(Chairperson report from AGM 2024)
My first business – although outside of the financial year for which this report will be submitted for - is to publicly congratulate the Staff of the Preschool on the Outstanding result of the recent Ofsted visit. I’m sure all of our parents will join me in saying how glad I am that your care, perseverance and knowledge was recognized officially and that your Outstanding work in all areas of the education of the children can continue. As was said in the announcement to parents, we do not aim to just be outstanding on paper, but for out families and children. Having it recognized by Ofsted is much appreciated though.
Now, a brief review of the past year. It is worth noting that the Team has spent a good portion of the last year rebuilding after the change around in management. All the team now have specific areas of focus in which they Lead -something I am so pleased to see, as the whole team have skills which Jack and Jill Preschool are so grateful for. Ladies, thank you for letting your lights shine bright.
There has also been an in depth review of how education is delivered at Preschool, and those of you who have been with us a little longer will have noticed many changes over the last 15 months – new decoration, use of equipment and resources, development of the outside space as some examples. I am only sorry that I haven’t been able to see these in person, although I much appreciate the insights I get online.
Tracking and communication with parents has been transferred to Tapestry, something which I believe has been very successful. Much like most schools now, Jack and Jill Preschool has needed to invest in a way to communicate and engage our families which is appropriate to the era we live in now – and so much of our organisation is done through the phone.
Financially in the past year, we have achieved a profit of £15,929. Although this figure is slightly inflated due to a change in how fees are collected, this is phenomenal after several post-Covid recovery years of little to no profit, and several years of minimum wage rises. This is in no small part attributed to the ability of the Staff to take every opportunity available to raise funds or access training at little to no cost to the setting.
Opportunities such as funding available alongside the ‘Tuning into Two year olds’ course means that monies raised through funded and privately funded hours can be put into ensuring our staffing levels are at the best possible ratios to support your children.
Looking forwards to the coming year, we have yet to hear how the current Government’s decisions will impact our spending. We have however, already recognized that there are some elements of the building which need to be reviewed and possible repaired – the roof and drains need specialist attention, and there has long been talk of fundraising for a parent shelter. We know that waiting outside in the rain isn’t an easy experience with small children. We are very grateful to Rosanna for volunteering to organize a group to fundraise toward some of these issues, alongside using funds available already within our accounts.
We had one of our Trustees resign in the summer, and we are very grateful for the time Annie Vodicka was able to give to the Preschool. She stepped up at a very tricky point in the Preschool’s history, and supported the setting through to just before the summer holidays. If anyone is thinking about possibly joining the Trustees, please do speak to Marlis or email me about it and we can explain more as to what is involved. If you want to support the Preschool but have a less official role, I’m sure that Rosanna will happily take names for help on the fundraising committee.
Public benefit
The trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding what activities the charity should undertake. The trustees consider that they have acted in the public benefit.
FINANCIAL REVIEW
Financial position
At 31 August 2024 the charity had total funds of £65,485.
RESERVES POLICY
The Trustees aim to retain unrestricted reserves of £15,000 for the maintenance of the property and equipment, and £22,800 for redundancy and maternity pay for staff. At 31 August 2024 the charity held free cash reserves of £65,485 which is in excess of our policy.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a Charitable Incorporated Organisation (CIO) registered 8 March 2015 and amended on 10 July 2017.
Recruitment and appointment of new trustees
New trustees are appointed by existing trustees in accordance with our constitution.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1162056
Principal address
Jack & Jill Pre School St. Edmunds RC Primary School Duncan Street Calne SN11 9BX
Trustees
Lucy Victoria Georgina Smyth – resigned XXXX Anne Mary Vodicka Megan Davis Laura Gummow Rosanna Mastrandrea-Dean – appointed 20 November 2023
Independent examiner
James Gare FCA DChA Monahans Chartered Accountants Hermes House Fire Fly Avenue Swindon SN2 2GA
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
…………….. Trustee: ……………… Date