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2023-03-31-accounts

for the period 1 Apr 2022 - 31 Mar 2023 | 1

The Tanbok Project

facebook.com/tanbokproject

Annual Report 2022-23

@tanbokproject

www.tanbokproject.org

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TANBOK Primary School,
September 2019
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Contents

Our Mission 2022-23 in Review Outlook for 2023-24 Fundraising Pipeline Projects Goodbye Selena

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Our Mission
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2022-23 in Review

It has been another quiet year for the Tanbok Project, a waiting game for our much delayed construction project at Tanbok Primary School. With many trustees finding themselves to be new parents (or grandparent, in one case!), there wasn’t much bandwidth to take on additional challenges. That’s not to say there wasn’t work to be done - we continue to recieve requests from communities to assist with repairs or rebuilding projects for buildings lost in any one of the four category 5 cyclones to hit Vanuatu over the last 7 years. These are likely worthy requests that we are simply unable to respond to at the current scale of our small organisation. To compound matters, we also sadly said goodbye to one of our founding Trustees, Selena, who has moved on to new pastures - including starting out on her own thrilling parenting journey. We wish her all the best, even though she will be sorely missed.

This in mind, we continue to keep our ears to the wind for anyone who might be suited to joining our board of trustees or volunteering support in other ways. Do get in touch if you’re interested!

As the current financial year draws to a close, excitement and anticipation start to build with the Tanbok School construction project finally on track to commence in July 2023. It has been a long road to this point, and we finally enter the home straight. Here in the Northern Hemisphere, designs have been finalised, our construction partners CAUKIN Studio have appointed a leadership team, and the volunteer students are recruited. Over on the other side of the world, suppliers are lining up with quotations, the trickier materials are on order, and the Tanbok School Committee have commenced preparations for the team’s arrival. We end the period on the cusp of our next great adventure.

Outlook for Next Year

It’s looking like a big year ahead, in which we aim to:

for the period 1 Apr 2022 - 31 Mar 2023 | 2

The Tanbok Project

Annual Report 2022-23

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Proposed Design for the new multipurpose construction at
Tanbok Primary School.
Design Credit: CAUKIN Studio
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Fundraising Report

The period between 2022-23 was one of our weaker fundraising performances, due to a number of factors - but primarily as a result of the much restricted capacities of our trustees to contribute to fundraising efforts due to their own conflicting responsibilities with childcare and work. Algorithm changes on social media platforms such as Facebook have also had a noticable (negative) impact on our social media visibility, leading to declined enquiries and offers of help. Meanwhile, the loss the invaluable gift aid service provided by Virgin Money Giving has left us fending for ourselves - a problem to be addressed over the coming year. Nevertheless, we were extremely grateful for a significant donation of over £1000 recieved from Sutton Grammar School following their World Book Day fundraising activities - they loved the idea that their celebration of books could also contribute to our library project at Tanbok Primary School! We also continued to recieve some regular donations from supporters, all of which will help ease the financial pressure on the upcoming project.

Pipeline Projects

Given the constant issue the board faces with our capacity to commit the time required to effectively develop - and monitor - high impact projects in Vanuatu from our situation in Europe, over the year ahead we willl be reflecting on the future viability to continue the charity. The board of trustees remain commited to successful delivery of the Tanbok School construction project later this summer, and will continue to explore the feasibility to deliver the subsequent prototype cyclone housing project that has been in our pipeline since TC Harold in 2020. It may be that after this, we wind down the operation - but a lot can happen in a year, and should tides change, we will certainly leap at any opportunity to increase capacity, and build on the success of our projects so far.

Goodbye Selena

Sadly the time has come to say goodbye to Selena, who is stepping down from her role as trustee and assistant treasurer effective from 2023. As a founding trustee, she has always been a great source of support - a guiding light for the board with her canny wisdom and in depth knowledge of the financial institutions that we are constantly having to navigate. We extend our heartfelt thanks to Selena for her steadfast presence and contribution over the last 7 years - you will be sorely missed! With no immediate replacement lined up, we are always open to applications from anyone who might be interested to join our board.

With Thanks

We extend our heartfelt thanks to all fundraisers and donors who have enabled us to continue with our mission in Vanuatu. We thank the communities in Vanuatu for their co-operation, dependability and inspiration. And we thank our board of trustees and affiliates for their energy, time, ideas and contributions that form the bedrock of our organisation.

The Tanbok Project The Tanbok Project The Tanbok Project 1162050
Receipts andpayments accounts
For the period
from		 01/04/2022 To 31/03/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
1,980
19
-
1,098
-
-
-
3,097
-
-
-
3,097
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,097
-
29,326
32,423		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
1,980
19
-
1,098
-
-
-
3,097
-
-
-
3,097
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,097		 Last year
to the nearest £
Donations 1,980 2,258
Amazon Cashback 19 14
Gift Aid - 203
FundraisingEvents 1,098 2,376
Other - -
- -
- -
Sub total(Gross income for AR) 3,097 4,851
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
4,851
London Marathon fee - 84
Ranwas build expenses (petty cash loan
repayment)		 - 200
Website fees - 160
- -
- -
- -
- -
- -
- -
- -
**Sub total ** - 444
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
444
3,097 - - 3,097 4,407
- - - - -
29,326 - - 29,326 24,919
32,423 - - 32,423 29,326

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf
of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Cash funds - banked
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Website hosting package - iPage
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
32,423
-
-
-
-
32,423
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
435
-
-
Print Name
Rachel Brooks
Sheila Norrie		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
01 April 2023
Date of
approval
Rachel Brooks 30 January 2024
Sheila Norrie 30 January 2024

CCXX R2 accounts (SS)

2