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2024-01-31-accounts

REGISTERED CHARITY NO 1162039 (ENGLAND & WALES)

REPORT & FINANCIAL STATEMENTS YEAR ENDING 31[ST] JANUARY 2024

HOPE FOR FOOD TRUSTEE BOARD

The Trustees submit their annual report and audited financial statement for the year ending 31[st] January 2024. The Trustees confirm that the report and financial statements of the charity’s current statutory requirements, the requirements of the charity's governing

document, and the provisions of “Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102F (effective 1 January 2019) (Charities SORP FRS 102).

LEGAL & ADMINISTRATIVE INFORMATION

For the year ended 31 January 2024

TRUSTEES J Sharp (Chair) D Clayton M Duncan P Stevenson S Smith B Sutherns L Watts Treasurer P Stevenson Charity Number 1162039 Address Unit 13 West Howe Industrial Estate, Elliott Road, Bournemouth, Dorset, BH11 8LZ Auditors MLW Accountants, 53 Wroxham Road, Poole, BH12 1NL

Page 1

STRUCTURE, GOVERNANCE & MANAGEMENT

A constitution effected in June 2015 governs the charity. Hope for Food is an unincorporated Charity.

OBJECTIVE & ACTIVITIES

CHARITABLE OBJECTIVES :

The charity’s purpose is to help prevent or relieve financial poverty for individuals and families predominantly within Bournemouth but also the surrounding areas. By providing such things as food, clothing, toiletries, cleaning packs, small household items. These items are distributed to people referred to us by schools, health and social workers, citizens advice bureau and other charitable organisations. They are also distributed at the Community Meals we run.

VISION

Our vision is that no one should find themselves unable to afford the essentials due to financial poverty.

MISSION

We aim to ensure that everyone who is referred to us and requires support with food, clothing, toiletries, cleaning packs or small household items are provided these as necessary.

PAGE 2

ACTIVITIES

COMMUNITY MEALS

Hope for Food continued to run two community meals two nights a week, every week of the year. These are for the rough sleepers and vulnerably housed. One is a sit down meal in one of the local churches and the other outside in the car park of a church hall.

At each meal we provide soup, a hot meal and a drink, together with sandwiches, cake and other fresh food we have available for our clients to take away.

We also have our community meals van available at every meal in order that we can provide clothing, toiletries, camping items if rough sleeping.

During the community meals we have support and attendance from local hairdressers, The Samaritans, the Street Vet and another charity who provide additional toiletries on a monthly basis.

SUPPORT FOR FAMILIES & INDIVIDUALS WHO ARE HOUSED

Our focus for families and individuals that are referred to us, is to provide a weekly food parcel over a 6 week period. Everyone we support has been referred to us either by schools, social or health workers or by Citizens Advice or other charities who support those in need. Within the parcels we provide non perishable staples, and fresh food, such as fruit veg & meat as available from the supermarkets we collect surplus food from. We are also extremely lucky to be supported by local businesses who regularly provide us with these items.

Along with the food, we also supply toiletries and cleaning packs on a monthly basis.

We have also been able to support the many requests we receive for clothing, adult, children and babies; moving in packs when families and individuals have been housed and other small household items as and when requested.

PAGE 3

CONTRIBUTION MADE BY VOLUNTEERS

Hope for Food is 100% run by volunteers and no one receives a salary. There are approx. 200 registered volunteers who volunteer as much or as little time as they have available.

The Trustees would like to recognise and thank all our volunteers for their help and support, and the many hours given to support our clients. Not only do they help sort & distribute the provisions we supply, but also help with their mental wellbeing, by way of a listening ear, a chat and a smile. Without this invaluable time and the energy given, we would not have been able to achieve so much.

ACHIEVEMENTS & PERFORMANCE

HOMELESS SUPPORT

7175 meals were served during the 23/24 financial year. (6200 in yr end 2023) Increase of 975

SUPPORT FOR FAMILIES & INDIVIDUALS WHO ARE HOUSED

265 – Requests for clothes &/or moving in packs

received and provided. (47 in yr end 2023) Increase of 218 these packs were introduced during yr end 2022.

PAGE 4

Again the trustees felt with the rising number of people being hit by the rising costs and struggling to meet the cost of living, that we should continue to ensure that we can meet

the ever increasing demand for our services. Meaning that we should never have to say no to someone requiring our help and to not considering changing how we operate. Our focus has therefore been to concentrate on delivering to the homeless/vulnerably housed via our community meals and to households in financial difficulty.

This year has continued to see a drop in physical donations and we have continued to need to buy much more food for the weekly food hampers. Our volunteers have been invaluable for taking the time to visit supermarkets to ensure that we have enough of the right things to include in the hampers.

Our larger unit has now been fully kitted out and every available space is now utilised. We still open the unit up 3 mornings per week, provide and distribute food, clothing, toiletries, household cleaning supplies, moving in packs and any additional items requested, if available, both to people calling at the unit and delivering to the local schools. We also man the unit on 2 other mornings to sort the clothes and household items donated.

The unit is manned by our volunteers and they deal with all the items mentioned above, sorting them, packing them and having them ready for redistribution.

These go to clients who come to collect from the unit and we also continue to deliver to schools or the client’s home if required. Our collections van is regularly used to collect and deliver donations.

The provision of the community meals twice weekly has continued 1 night outside on a Thursday and inside on a Sunday, as St Stephens church kindly allowed us to use their church hall. These continue to be run by our volunteers and an online rota is used for the volunteers to sign up.

At the community meals in addition to the provision of the food , the community meals van is always in attendance, this is racked out to provide clothes, toiletries and bedding.

We regularly have the Samaritans in attendance to support any clients as needed and hairdressers regularly volunteer their time to give much needed and much appreciated hair cuts.

We have continued the tradition to provide Christmas food hampers and Christmas 2023 again saw us provide these to local schools for families on low incomes, together with supermarket vouchers for them to purchase a Christmas gift for their children.

We also provided the homeless with a 3 course meal at both Easter and Christmas and gave all those that attended an Easter egg and Christmas gifts.

FINANCIAL REVIEW

PAGE 5

CHARITY POLICY ON RESERVES

(Please also read the Reserves Notes and the Budget Forecast attached to the 2023/2024 Accounts)

The Charity has total reserves available of £250193 (as at 31/1/2024) of which £47,000 is already designated for specific contingencies. We have £8701 held in restricted funds, from money donated for specific items. The unallocated reserves of £194492 will be reviewed in 2024/2025.

PRINCIPAL SOURCES OF FUNDING

The Charity’s principal source of funding continued to be donations, and this amounts to 95% of all receipts in. Donations continue to be from individuals and businesses.

With these continued donations the charity has successfully been able to purchase an increasing number of items of food, toiletries and household cleaning for the food parcels and packs we give out. The Trustees are grateful for all these donations, as this has meant we are able to meet demand and have not had to consider putting restrictions on the number requests we are able to service.

RESERVES NOTES

Reserves Notes (See Section E) cont.

  1. The charity has stress tested its anticipated expenditure over the next three years against a 15% drop in its unrestricted receipts (averaged over the last 3 years). We believe that this should be enough to overcome any downturn as a result of the coronavirus pandemic and current fuel poverty crisis.

  2. Looking at the forecast expenditure continues to broadly match anticipated receipts for the next 3 years with the exception of some one off costs (itemised in point 3 below).

  3. The charity believes it sensible to hold three months running costs (a total of £27,000) in reserve.

  4. With physical donations dropping the charity has designed the average of three months expenditure on food purchases to be held in reserve (a total of £15,000)

  5. The Charity also believes it sensible to hold £5,00 in reserve for funeral expenses for the homeless.

PAGE 6

DECLARATION

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature: Pauline Stevenson

Full Name: Pauline Stevenson

Position: Treasurer

Page 7

----- Start of picture text -----
Charity Name No (if any)
HOPE FOR FOOD 1162039
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/02/2023 31/01/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 100,267 21,000 - 121,267 94,954
Gift Aid 2,624 2,624 -
Fundraising 2,781 - - 2,781 5,955
Interest Received 1,272 - - 1,272 124
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 106,944 ] 21,000 - 127,944 101,033
A2 Asset and investment sales,
(see table).
Community Meals Van 4,500 - - 4,500 -
- - - -
Sub total 4,500 - - 4,500 -
Total receipts 111,444 21,000 - 132,444 101,033
A3 Payments
Homeless Support 27,972 7,615 - 35,587 27,831
Families & Schools Support 36,676 19,495 - 56,172 53,619
Fundraising (last year) 515 - - 515 -
Administration & Other Costs 3,534 - - 3,534 3,487
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 68,697 ] 27,111 - 95,808 84,937
A4 Asset and investment
purchases, (see table)
Community Meals Van & Awning 22,172 - - 22,172 1,944
- -
- -
- -
- - - -
Sub total [ 22,172 ] - - 22,172 1,944
Total payments 90,869 27,111 - 117,980 86,881
Net of receipts/(payments) 20,575 - 6,111 - 14,464 14,152
A5 Transfers between funds - - - - -
A6 Cash funds last year end 220,917 14,812 - 235,729 221,577
Cash funds this year end 241,492 8,701 - 250,193 235,729
----- End of picture text -----

CCXX R1 accounts (SS)

10/10/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Warehouse Equipment
Clothes Bank
Computer
Community Meal Van
Fridges & Freezers
Bank
Bank Savings Account
Paypal
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Collection Van & Awning
Deposits		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
73,926
8,701
136,405
31,161
-
241,492
8,701
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
21,234
Unrestricted
9,600
Unrestricted
19,313
Unrestricted
300
Unrestricted
190
Restricted
25,400
Restricted
7,498
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
James Sharp
David Clayton		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

10/10/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indepen¢ent Examiner's Report Report to the trusteesl membors of HOPE FOR FOOD On a¢¢ounts forthe year ended 3110112024 Charity no {if any) 1162039 Set out on pages I report to the trustees on my examination of the accounts of the above charity 1.the Trusf) for the year ended 3110112024. Responsibilities and basis of report As the charity's Iruslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie$ Act 2011 (Yhe Act.). I report in respect ot my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable DIr￿tionS given by the Charity Commission under section 145(5}(b} of the Act. Independent I have completed my examination. I confim that no material matters have examinerfs statement come to my attention in connection with the examination (oth8F d￿10￿ which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Chartties Act- or the accounts did not accord with the accounting records., or the accounts did nol comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the account5 give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no corscerns and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: 1011012024 Name: MARIANNE WHITE Relevant professional qualification(sl or body (if any): AAT Licenced Accountant 1003917 ACCA Qualified Address: 53 Wroxham Road IER Oct 2018

BH12 1NL Section B Disclosure Onty cornplete tf the examiner needs to hWJhI￿ht material matters of COn￿M (se8 CC32. IndeF*Nlent examination of charity accounts.. direct¢on$ and guidarKe for ex8rniners). Gfvo hore brlof dotalls any itwns that thè examiner ￿08 to dlscloso. IER Oct 2018