REGISTERED CHARITY NO 1162039 (ENGLAND & WALES) REPORT & FINANCIAL STATEMENTS YEAR ENDING 31[ST] JANUARY 2023 ## **HOPE FOR FOOD TRUSTEE BOARD** The Trustees submit their annual report and audited financial statement for the year ending 31[st] January 2023. The Trustees confirm that the report and financial statements of the charity’s current statutory requirements, the requirements of the charity's governing document, and the provisions of “Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102F (effective 1 January 2019) (Charities SORP FRS 102). ## **LEGAL & ADMINISTRATIVE INFORMATION** For the year ended 31 January 2023 TRUSTEES J Sharp (Chair) D Clayton M Duncan P Stevenson S Smith B Sutherns L Watts (Appointed 30 November 2022) Treasurer P Stevenson Charity Number 1162039 Address Unit 13 West Howe Industrial Estate, Elliott Road, Bournemouth, Dorset, BH11 8LZ Accountants MLW Accountants, 53 Wroxham Road, Poole, BH12 1NL Page 1 ## **STRUCTURE, GOVERNANCE & MANAGEMENT** A constitution effected in June 2015 governs the charity. Hope for Food is an unincorporated Charity. ## **OBJECTIVE & ACTIVITIES** ## : **CHARITABLE OBJECTIVES** The charity’s purpose is to help prevent or relieve financial poverty for individuals and families predominantly within Bournemouth but also the surrounding areas. By providing such things as food, clothing, toiletries, cleaning packs, small household items. These items are distributed to people referred to us by schools, health and social workers, citizens advice bureau and other charitable organisations. They are also distributed at the Community Meals we run. ## **VISION** Our vision is that no one should find themselves unable to afford the essentials due to financial poverty. ## **MISSION** We aim to ensure that everyone who is referred to us and requires support with food, clothing, toiletries, cleaning packs or small household items are provided these as necessary. PAGE 2 ## **ACTIVITIES COMMUNITY MEALS** Hope for Food continued to run two community meals two nights a week, every week of the year. These are for the rough sleepers and vulnerably housed. One is a sit down meal in one of the local churches and the other outside in the car park of a church hall. At each meal we provide soup, a hot meal and a drink, together with sandwiches, cake and other fresh food we have available for our clients to take away. We also have our community meals van available at every meal in order that we can provide clothing, toiletries, camping items if rough sleeping. During the community meals we have support and attendance from local hairdressers, The Samaritans, the local PTSO and another charity who provide additional toiletries on a monthly basis. ## **SUPPORT FOR FAMILIES & INDIVIDUALS WHO ARE HOUSED** Our focus for families and individuals that are referred to us, is to provide a weekly food parcel over a 6 week period. Everyone we support has been referred to us either by schools, social or health workers or by Citizens Advice or other charities who support those in need. Within the parcels we provide non perishable staples, and fresh food, such as fruit veg & meat as available from the supermarkets we collect surplus food from. We are also extremely lucky to be supported by local businesses who regularly provide us with these items. Along with the food, we also supply toiletries and cleaning packs on a monthly basis. We have also been able to support the many requests we receive for clothing, adult, children and babies; moving in packs when families and individuals have been housed and other small household items as and when requested. PAGE 3 ## **CONTRIBUTION MADE BY VOLUNTEERS** Hope for Food is 100% run by volunteers and no one receives a salary. There are approximately 200 registered volunteers who volunteer as much or as little time as they have available. The Trustees would like to recognise and thank all our volunteers for their help and support, and the many hours given to support our clients. Not only do they help sort & distribute the provisions we supply, but also help with their mental wellbeing, by way of a listening ear, a chat and a smile. Without this invaluable time and the energy given, we would not have been able to achieve so much. ## **ACHIEVEMENTS & PERFORMANCE** ## **HOMELESS SUPPORT** 6200 meals were served during the 22/23 financial year. ## **SUPPORT FOR FAMILIES & INDIVIDUALS WHO ARE HOUSED** ## 6590 **–** Food Parcels provided ## 294 **–** Christmas Food Parcels provided to 17 schools and included Christmas food items, and selection boxes. ## 321 ## **–** Toiletry Packs provided ## 401 **–** Household Cleaning Packs provided ## 247 **–** Requests for clothes and/or moving in packs received and provided. ## PAGE 4 The trustees felt with the rising number of people being hit by the fuel crisis and struggling to meet the cost of living, that we should again continue to ensure that we can meet the ever increasing demand for our services. Meaning that we should never have to say no to someone requiring our help and to not considering changing how we operate. Our focus has therefore been to concentrate on delivering to the homeless/vulnerably housed via our community meals and to households in financial difficulty. This year has started to see a drop in physical donations and we have started to need to buy much more food for the weekly food hampers. Our volunteers have been invaluable for taking the time to visit supermarkets to ensure that we have enough of the right things to include in the hampers. Having moved to a new larger unit last financial year, we have continued to kit out the unit with additional shelving and freezers. We still open the unit up 3 mornings per week, to sort, pack and distribute food, clothing, toiletries, household cleaning supplies, moving in packs and any additional items requested, if available. The unit is manned by our volunteers and they deal with all the items mentioned above, sorting them, packing them and having them ready for redistribution. These go to clients who come to collect from the unit and we also continue to deliver to schools or the client’s home if required. Our collections van is regularly used to collect and deliver donations. The provision of the community meals twice weekly has again been outside as we had not been able to secure any agreement for use of premises. However the great news is one of the churches is allowing us in to use their hall on a Sunday, meaning we can offer a sit down meal rather than the usual collect and go. These continue to be run by our volunteers and an online rota is used for the volunteers to sign up. At the community meals in addition to the provision of the food, the community meals van is always in attendance, this is racked out to provide clothes, toiletries and bedding to those that need it. We have continued the tradition to provide Christmas food hampers and Christmas 2022 saw us provide these to local schools for families on low incomes, together with supermarket vouchers for them to purchase a Christmas gift for their children. We also provided the homeless with a 3 course meal at both Easter and Christmas and gave all those that attended an Easter egg and Christmas gifts. ## PAGE 5 ## **FINANCIAL REVIEW** ## **CHARITY POLICY ON RESERVES** (Please also read the Reserves Notes and the Budget Forecast attached to the 2022/2023 Accounts) The Charity has total reserves available of £235,729 (as at 31/1/2023) of which £56,000 is already designated with a further £21,000 in reserve for specific contingencies. We have £14,812 held in restricted funds, from money donated for specific items. The unallocated reserves of £143,917 will be reviewed in 2023/2024. ## **PRINCIPAL SOURCES OF FUNDING** The Charity’s principal source of funding continues to be donations, and this amounts to 94% of all receipts in. Donations continue to be from individuals and businesses. With these continued donations the charity has successfully been able to purchase an increasing number of items of food, toiletries and household cleaning for the food parcels and packs we give out. The Trustees are grateful for all these donations, as this has meant we are able to meet demand and have not had to consider putting restrictions on the number requests we are able to service. ## **RESERVES NOTES** Reserves Notes (See Section E) cont. 1. The charity has stress tested its anticipated expenditure over the next three years against a 15% drop in its unrestricted receipts (averaged over the last 3 years). We believe that this should be enough to overcome any downturn as a result of the coronavirus pandemic and current fuel poverty crisis. 2. Looking at the forecast expenditure continues to broadly match anticipated receipts for the next 3 years with the exception of some one off costs (itemised in point 3 below). 3. The charity has designated funds from reserves of £25,000 for a replacement vehicle in 2023/24 4. The charity believes it sensible to hold three months running costs (a total of £16,000) in reserve. ## PAGE 6 5. With physical donations dropping the charity has designed the average of three months expenditure on food purchases to be held in reserve (a total of £10,000) 6. The Charity also believes it sensible to hold £5,00 in reserve for funeral expenses for the homeless. ## **DECLARATION** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature: Pauline Stevenson** ## **Full Name: PAULINE STEVENSON** Position: TREASURER Page 7 CHARIIY COMMISSION FOR ENGLAND AND WALES MOPE FOR FOOD Recei For the I￿10d 1182039 ents accounts tsand CC16a 0110212022 To 3110112023 Section A Receipts and payments Unro•trtctod fund• Re8trtctèd Endowment fund• Ttst•l fund• L￿t yo&r th)naUons Fundr￿sInG Inlere¥t Rec*¥8d 71104 fj,9 124 94,9S4 91.410 AR) 113 1•X+ 101.033 67• •tsbl•. Moty Veh￿￿ S￿* R•ni Dep05il R•fvna 3P• m•nts Hornd488 Support F8MlI￿ & S¢hod8 Sup Funth•lsln Athmtrdslr8lbn & 0lherCc4ts 114 12,9 ,S77 3.460 Sub total 12$ M937 79.447 A4 A88èt And Inw•lrn•nt Commwtsal Frw 9,600 Sub to 1&103 YO.069 10P11 92.SJO Ilet 01recwpts/fpa￿ts) A6 Tran•f•r8 bthe•n fund• A6 ¢a$h fun(ls last y￿1 •nd Cash lunds this ygarend 44.113 14.IS2 13.02 220.917 1411 235,729 221,677 CCXX R18ccounts ISSI Section B Statement of assets and liabilities at the end of the period Unrestrictsd funds R•strictèd fvnds Endowment funds to no*r￿te Cat•gorf88 Detal B1 Ca•h funds 047 14812 IU,133 1J.737 22D.917 14M12 Endowm￿1 fund$ fo ngare¥l£ lundi fo w•rgst t D•tal B2 Oth•r monotary a•••ts CvTh•n¢ ¥4lu• D•tsl Fund to whkh ¢uffoniYalu• D•tall¥ B4 Assets retalnod forth• charlty'8 own u80 16,0 19,313 190 28MO $W￿l0￿h*h D•tsl BS Llabllltl•s S￿ne￿ by w Of￿ tru#ees L betta￿ of all the tnJsle8S &gn8lur• Dato of roval D*￿e CCXK R2 accounts ISSI Ho e for Food Chari No. 1162039 Recei tsandPa monts Accounts for the Year Ended 3110112023 Donations Fundraising Interest £94,953.95 £5.955.20 £123.53 Recelpts Sub Tolal £101,03168 A2 Asset £o.IM) £0.00 Totsl A88•t Sal88 Total Rocelpts £101,032.68 Horneless Support Families & Schtsjls Supr¢ Fundraising Costs Wag•8 •nd S•l•rl Admini8trabonl0t￿r £27,830.89 £53.619.13 £0.00 £3.486.66 Paymonts Sub Total £84,938.67 A4 Asset Purchases Commwual Freezer £1,943.98 Total Asset Purchases £1.943.98 Total Payments 86,880.65 Net of RecelW(Payments} £1 152.03 Pagg l of4 Ho for Food Chari No. 1162039 Recei tsandPa ments A counts for the Year Ended 3110112023 Cash Funds Date Bank Savln Pay￿1 Totsl 0110212022 Opening Bala￿8 3110112023 Closing Balance £87,639 70 £100.009.76 £86.858.83 £135.133.29 £33.927.57 £221.577.03 £13,736.94 £235,729.06 Net Movement 4780.87 £35,123.53 420.190.63 £14,15103 Restrictsd Fufid blf 0110212022 Rttelpts Into Payrnenti clf 3110112023 FLtneraJs D.S. Fund SelKlion Boxes Fridg89 & Fre&zers Clothing Home1￿8 B¢y)ts Homeless Wel Weather Homeless Sleeping Bag8 Homeless Fo¢xl N.F. FurKI WDEP £2,192.00 £1.4S7.31 £148.32 £110.45 £464.68 £2.188.25 .127.27 £404.87 £2,192.00 £1,4S7.31 £148.32 £0.00 £0.00 £1,686.50 £997.67 £404.87 £1,993.18 £1,874.90 £172.25 £4,084.95 110.45 -£464.68 -£499 75 1,129.80 £3.000.00 -£1,OC6.84 £9.100.￿ -£12,935.10 £5.510.110 £172.25 £4.750.00 66S.05 Totals £14,773AO £16,850.00 -£16,811.47 £O.OD 16,811.47 Re8trKled Payments £o.c £14,811.93 ' Full n•n88 rwnovwj for priv Page2of4 e For Food - Bud et Forecast Stress Test ears VAT Rate 20% Famill9¥ & Schookn Support Cwbinod Activltyas nd 2023r24 2024125 202Y26 2023124 202412S 202￿8 2023124 2024125 2025126 Rent 15.000 3,000 600 3,900 15,000 15,000 15.ormj 15,000 1S,000 30.000 6.000 1.200 6,000 34,000 3.750 4.800 4.800 2,200 1,000 30.000 30,000 8usine$8 Rate8120%) EleclricJWat•f Food Provision Vehlde Maintenancerrax Vehlde Fuèl Vehlde In8UrnI¢• Commerdal Wasts Fun¢Jraising CoBts Admini8trallon Conb'ngency 1.200 6.000 34.000 3.750 4.800 4,600 2,200 1.000 3.000 5,000 1.200 6,000 34,000 3.750 4.800 4,600 2,200 1,000 3.000 5,000 3.900 8,000 3,01)0 3,600 3,600 3.900 8,000 3,000 3,600 3,600 2.100 2,100 26,000 7S0 1,200 2.100 26.000 750 1.200 750 3.6 Annual Totsl• 40.700 49.6SO 101 $60 Cumul•tlvo Tota 40.700 99 3110 140 950 203 100 V4n Purch8s• 12.500 I2.￿0 25,000 cum￿ls11ve ￿ Ass•t PU￿&$&8 53,200 134.6th) 62. 150 126,550 228, 100 329,65) &Mlg•t For•c••t Str••• To•t1-15%1 202012021 2021120￿ 202212023 2023124 2024126 2026128 Receipts 84.840 94.147 86,097 Bank {unrnstri¢#•d frJTrJs> tslf 218,917 167,474 141,031 Av•r89• Re¢eipt$ lov•r 3 years) 88,361 Rec4pts 85% 75,107 75.107 75,107 Expendi￿rn budyot -101.550 -101.550 -101,550 V&n FIKvhase -24LV) B￿k (unrestri¢*d fiJrKl8) rjr 187.474 141,031 114,589 .51,443 -26.443 -26,443 Page1of1 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mambers of HOPE FOR FOOD On accounts forthe year ended 31101r2023 Charfty no (If any) 1182039 Set oul on pag•s I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended 3110112023. Responglbllllles and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 (Ihe Act-). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commi8sion under section 145{S)Ib) of the A(*. Independent I have completed my examinats'on. l ¢onfim that no material matter8 have examinerfs statement come to my attenlion in connection with the examination I￿&r dTr6Glo￿. which gives me cause to believe that in, any mat8nal respect". the accounting records were not kept in accordance with section 130 of the Chariti8s Act., or the accounts did not accord wtih the accounting record8', or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view which is not a matter onsidered as part of an ir¥Jependent examination. I have no concerns and have come across no other matters in conn8Ction with the examination to which attention should be drawn in this report in order to enable a proper urKlerstanding of the accounts to be reached. . Please delete the in the brackets rfthey do not appty. Slgned: 2110912023 Name: MARIANNE V¥TrllTE Relevant professional qualification{s) or body lif anyl." AAT LiCen￿d Accountant 1￿3917 ACCA Qualified Address: 53 Wroxham Road IER Oct 2018 Poole Dorse( BH12 1NL Section B Disclosure Only Complete rf the examiner needs to highlight malerial matters of concem (see CC32, Independent examination of charity accounts." directions and guidance for examiners). Glva here brlef detalls of any Items that the examlnor wi•hos to disclose. IER Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteegl members of HOPE FOR FOOD On accounts for the year end 31101r2023 Charfty no (If any) 1162039 Sèt out on pages I report to the trustees on my examination of the accounts of the abov8 charrty (Ihe Trusf) for the year ended 3110112023. As th8 chaiity's trustees, you are responsible for the preparation of the a￿OuntS in accordance with the ￿qUirements of the Charilies Act 2011 (Ihe Acf) I report in respec* of my ex8mination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed 911 the applicable Diredions given by the Charity Commission under sethon 145(5)(b) of the Act. Independant I have compl8tad my examination I confimi that no material matters have examlnefs statsment come to my attention in connection with the examination fotk•FI which gives me cause to believe that in, any rn8t8rial respect: the accounting records were not kept in accordance with section 130 of the Chantjes Act,. or the accounts did not accord wilh the awunting records", or the accounts did not comply wrth the applicable requirements conceming the form and content of accounts set out in the Charitie8 (Accounts and Reports) Regulations 2LN)8 other than any requirement that the accounts give a Irue and fairf view which 18 not a matter cOn￿dered as part of an independent examination. I have no concems and have come across no other matters in connedion wrth the examination to which attents'on should be drawn in this report in order to enable a pyoper understanding of the accounts to be reached. ' Please delete the ￿ordS In the brack8ts rfthey do not 8ppIy. Date: 2110912023 Respon8lbllltlo8 and basi8 of rnport SIgn￿. Name: MARIANNE VIHITE Relevant professlonal quallflcation(s) or body (It any}: AAT Licenced Accountant 1003917 ACCA Qualffied Address: 53 Wroxham Road IER Oct 2018 Poo tk)rse( BH12 1NL Section B Disc105ure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination ol charrty accounts: directions and guidance for 8xamin8rs). Glv• h•r• bri￿ details of any itoms that tho axaminer wl$hes to dl8clos8. IER Oct 2018