Garden Village Community Association ## Trustees’ Annual Report ## 01/01/2024 – 31/12/2024 Charity registration number: 1162028 **GVCA Trustees’ Annual Report** ## **Objectives and activities** **Summary of the purposes of the charity as set out in its governing document** SORP ref para 1.17 The objects of GVCA are to promote the benefit of the residents of Sheffield, in particular those living in Stocksbridge, without distinction of age, health status, religious or political affiliation, race, sex, or sexual orientation, by providing a building for education, health and for recreation or other leisure-time occupation in the interests of social welfare with the object of improving the conditions of life of the said residents. **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.** SORP ref para 1.17 and 1.19 The trustees have regard to the guidance on public benefit issued by the charity Commission. They have continued to maintain the Inman Pavilion as a warm, clean and friendly place for community use. This has enabled meetings of several regular groups of people seeking to maintain and improve their physical health whilst enjoying social interaction thus avoiding loneliness and depression. The majority of attendees are women whose ages range from 50s to early 80s though all aspects of the community are served. The Craft Club has continued to operate well-attended, seasonally-themed events for youngsters through the year. Trustees have begun to reintroduce the Science Club activities that were so popular prior to the Covid-19 period. Social media and the local press are used to advertise availability and events. **Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit** SORP ref para 1.18 The trustees have regard to the guidance on public benefit issued by the charity Commission. Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **2** of **15** **GVCA Trustees’ Annual Report** ## **Policy on grant making** SORP ref para 1.38 (optional) GVCA does not offer any grants but will where possible support any not-for-profit groups by providing space for meetings when required. This has happened on occasions where other local community centres have been required to close temporarily. ## **Policy on social investment including program related investment** SORP ref para 1.38 (optional) ## **Contribution made by volunteers** SORP ref para 1.38 (optional) The success of the Craft Clubs is a direct result of the commitment and skill of the volunteers. ## **Other** Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **3** of **15** **GVCA Trustees’ Annual Report** ## **Achievements and performance** **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.** SORP ref para 1.20 The charity has continued to operate the Inman Pavilion as a resource for the community throughout 2024. The Trustees were pleased to continue their efforts to refurbish the Inman Pavilion, replacing a substantial section of the floor of the main hall that had become damaged. **Achievements against objectives set** SORP ref para 1.41 (optional) **Performance of fundraising activities against objectives set** SORP ref para 1.41 (optional) **Investment performance against objectives** SORP ref para 1.41 (optional) **Other (optional)** Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **4** of **15** **GVCA Trustees’ Annual Report** ## **Financial Review** ## **Review of the charity’s financial position at the end of the period** SORP ref para 1.21 The circumstances within which the charity has operated continue to be challenging, with increased costs particularly in terms of heating and lighting. These cost-of-living issues have also impacted upon many people across the community, and may have affected the finances of individuals and groups alike. Trustees are very much alive to the impact that these related issues may have upon regular and single bookings, and have taken appropriate steps to manage this risk. The 2024 accounts show that the total outgoings exceeded total income for the year. However, if income and expenditure related to the hall flooring project are isolated and considered as a separate budget line funded from reserves, the remainder of the year’s activities shows a small excess of income over expenditure. This modest margin reflects the need for the organisation to remain a viable financial entity whilst staying true to its charitable purposes. **Statement explaining the policy for holding reserves stating why they are held** SORP ref para 1.22 GVCA keeps a reserve of 2 years’ working capital and a reserve for the maintenance and improvement of the building. ## **Amount of reserves held** SORP ref para 1.22 See Annex A ## **Reasons for holding zero reserves** SORP ref para 1.22 N/A ## **Details of fund materially in deficit** SORP ref para 1.24 N/A Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **5** of **15** **GVCA Trustees’ Annual Report** **Explanation of any uncertainties about the charity continuing as a going concern** SORP ref para 1.23 N/A Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **6** of **15** **GVCA Trustees’ Annual Report** **The charity’s principal sources of funds (including any fundraising)** SORP ref para 1.47 (optional) The main source of funding for the charity has been rental of the Inman Pavilion hall, along with grants for specific purposes. **Investment policy and objectives including any social investment policy adopted** SORP ref para 1.46 (optional) **A description of the principal risks facing the charity** SORP ref para 1.46 (optional) **Other (optional)** Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **7** of **15** **GVCA Trustees’ Annual Report** ## **Structure, Governance and Management** **Description of charity’s trusts:** **Type of governing document (trust deed, royal charter)** SORP ref para 1.25 Constitution **How is the charity constituted? (e.g unincorporated association, CIO)** SORP ref para 1.25 Charitable Incorporated Organisation (CIO) **Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees** SORP ref para 1.25 By agreement of trustees **Policies and procedures adopted for the induction and training of trustees** SORP ref para 1.51 (optional) **The charity’s organisational structure and any wider network with which the charity** **works** SORP ref para 1.51 (optional) GVCA maintains contacts with other local groups, the Universities, the Tenants and Residents Association and the Town and City Councils. ## **Relationship with any related parties** SORP ref para 1.51 (optional) ## **Other (optional)** The trustees consider risks and take appropriate action to manage them. Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **8** of **15** **GVCA Trustees’ Annual Report** ## **Reference and Administrative details** **Charity name** Garden Village Community Association **Other name the charity uses** **Registered charity number** 1162028 **Charity’s principal address** Inman Pavilion Moorland Drive Stocksbridge Sheffield S36 1EG ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any)** **Dates acted** - 1 Richard Crowther Secretary - 2 Brian Grundill Treasurer - 3 Bruno Hirst Purchasing - 4 James O’Neill - Science - 5 Beryl Sharp - 6 Jennifer Staniforth Chair **Corporate trustees – names of the directors at the date the report was approved** None **Name of trustees holding title to property belonging to the charity** None Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **9** of **15** **GVCA Trustees’ Annual Report** ## **Funds held as custodian trustees on behalf of others** **Description of the assets held in this capacity** N/A **Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects** N/A **Details of arrangements for safe custody and segregation of such assets from the charity’s own assets** N/A Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **10** of **15** **GVCA Trustees’ Annual Report** ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** Accountant Stuart Hukin Langsett Advice Centre, Creswick Street, Sheffield S6 2TN **Name of chief executive or names of senior staff members (Optional information)** N/A **Exemptions from disclosure** N/A **Reason for non-disclosure of key personnel details** N/A **Other optional information** N/A Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **11** of **15** **GVCA Trustees’ Annual Report** ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: **Signatures Full names** Richard Crowther Bruno Hirst **Position** Secretary Trustee **Date 06/09/2025 06/09/2025** Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **12** of **15** ## **Annex A: GVCA Receipts and payments accounts** ## **(CC16a)** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**9,114**
**-**
**228**
**107**
**-**
**40**
**- 20**
**1,000**
**3,000**
**13,469**
**-**
**-**
**-**
**13,469**|**Restricted**
**funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total**
**funds**
**to the**
**nearest**
**£**
**-**
**9,114**
**-**
**228**
**107**
**-**
**40**
**-**
**20**
**1,000**
**3,000**
**13,469**
**-**
**-**
**-**
**13,469**|**Last year**
**to the**
**nearest £**| |Sheffield City Council grant for
Inman grounds improvements|**-**||||**5,500**| |Room Rental|**9,114**||||**11,115**| |Sheffield City Council Ward Pot
grant|**-**||||**-**| |Craft Club subs|**228**||||**314**| |Bank Interest|**107**||||**88**| |Donations|**-**||||**15**| |Science Club subs|**40**||||**-**| |Key deposits/refunds|**- 20**||||**-**
**20**| |Stocksbridge Town Council
grants|**1,000**||||**250**| |Bernard Sunley Foundation
grants|**3,000**||||**-**| |**_Sub total_**_(Gross income_
_for AR)_|**13,469**||||**17,262**| ||||||| |**A2 Asset and investment**
**sales, (see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**|||||| ||**13,469**|**-**|**-**|**13,469**|**17,262**| |**A3 Payments**|**10,100**
**2,841**
**2,317**
**822**
**1,048**
**-**
**210**
**312**
**75**
**320**
**285**
**522**
**-**
**70**
**18,921**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**10,100**
**2,841**
**2,317**
**822**
**1,048**
**-**
**210**
**312**
**75**
**320**
**285**
**522**
**-**
**70**
**18,921**|| |---|---|---|---|---|---| |Refurbishment|**10,100**|**-**|**-**|**10,100**|**1,164**| |Maintenance and garden work|**2,841**|**-**|**-**|**2,841**|**150**| |Heat and light|**2,317**|**-**|**-**|**2,317**|**5,032**| |Insurance|**822**|**-**|**-**|**822**|**904**| |Cleaning|**1,048**|**-**|**-**|**1,048**|**860**| |Equipment|**-**|**-**|**-**|**-**|**-**| |Phone/internet|**210**|**-**|**-**|**210**|**207**| |Water charges|**312**|**-**|**-**|**312**|**282**| |Examination of accounts|**75**|**-**|**-**|**75**|**75**| |Advertising|**320**|**-**|**-**|**320**|**126**| |Craft Club expenditure|**285**|**-**|**-**|**285**|**22**| |Science Club Expenditure|**522**|**-**|**-**|**522**|**-**| |Holiday Activities Fund expenditure|**-**|**-**|**-**|**-**|**-**| |Fire safety maintenance|**70**|**-**|**-**|**70**|**134**| |**_Sub total_**|**18,921**|**-**|**-**|**18,921**|**8,957**| |**A4 Asset and investment**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_**|||||||||| ||**-**||**-**||**-**||**-**||**-**| |**_Total payments_**|**18,921**||**-**||**-**||**18,921**||**8,957**| |**_Net of receipts/(payments)_**|**-**
**5,452**|
|**-**||**-**||**-**
**5,452**|
|**8,306**| |**A5 Transfers between funds**|||||||||| ||**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds last year end**|||||||||| ||**37,981**||**5,500**||**-**||**43,481**||**35,175**| |**_Cash funds this year end_**|**32,529**||**5,500**||**-**||**38,029**||**43,481**| Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **14** of **15** **----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
funds funds funds
Categories Details
to nearest £ to nearest £ to nearest £
B1 Cash funds Current account 24,988 5,500 -
Reserve account
7,473 - -
Cash in hand
68 - -
Total cash funds 32,529 5,500 -
(agree balances with receipts
and payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
Fund to which Cost Current value
asset belongs (optional) (optional)
Details
B3 Investment assets - -
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
Details
B4 Assets retained for the - -
charity’s own use - -
Fund to which Amount due When due
liability relates (optional) (optional)
Details
B5 Liabilities -
-
Signed by one or two trustees on Date of
Signature Print Name
behalf of all the trustees approval
Richard Crowther 06/09/2025
Bruno Hirst 06/09/2025
**----- End of picture text -----**
Garden Village Community Association Trustees’ Annual Report – Charity number 1162028 Page **15** of **15**