Garden Village Community Association
Trustees’ Annual Report
01/01/2023 – 31/12/2023
Charity registration number: 1162028
GVCA Trustees’ Annual Report
Objectives and activities
Summary of the purposes of the charity as set out in its governing document SORP ref para 1.17
The objects of GVCA are to promote the benefit of the residents of Sheffield, in particular those living in Stocksbridge, without distinction of age, health status, religious or political affiliation, race, sex, or sexual orientation, by providing a building for education, health and for recreation or other leisure-time occupation in the interests of social welfare with the object of improving the conditions of life of the said residents.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. SORP ref para 1.17 and 1.19
The trustees have regard to the guidance on public benefit issued by the charity Commission.
They have continued to maintain the Inman Pavilion as a warm, clean and friendly place for community use. This has enabled meetings of several regular groups of people seeking to maintain and improve their physical health whilst enjoying social interaction thus avoiding loneliness and depression. The majority of attendees are women whose ages range from 50s to early 80s though all aspects of the community are served.
The Craft Club has continued to operate well-attended, seasonally-themed events for youngsters through the year. Trustees continue to work towards the resumption of the Science Club activities that were so popular prior to the Covid-19 period.
Social media and the local press are used to advertise availability and events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit SORP ref para 1.18
The trustees have regard to the guidance on public benefit issued by the charity Commission.
Garden Village Community Association Trustees’ Annual Report – Charity number 1162028
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GVCA Trustees’ Annual Report
Policy on grant making
SORP ref para 1.38 (optional)
GVCA does not offer any grants but will where possible support any not-for-profit groups by providing space for meetings when required. This has happened on occasions where other local community centres have been required to close temporarily.
Policy on social investment including program related investment
SORP ref para 1.38 (optional)
Contribution made by volunteers
SORP ref para 1.38 (optional)
The success of the Craft Clubs is a direct result of the commitment and skill of the volunteers.
Other
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GVCA Trustees’ Annual Report
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
SORP ref para 1.20
The charity has continued to operate the Inman Pavilion as a resource for the community throughout 2023.
The Trustees were pleased to resolve a long-running discussion with the Landlord, Sheffield City Council, in relation to the land around the Inman Pavilion. This has resulted in the awarding of a grant to GVCA to improve the land to the rear of the building.
Achievements against objectives set
SORP ref para 1.41 (optional)
Performance of fundraising activities against objectives set
SORP ref para 1.41 (optional)
Investment performance against objectives
SORP ref para 1.41 (optional)
Other (optional)
Garden Village Community Association Trustees’ Annual Report – Charity number 1162028
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GVCA Trustees’ Annual Report
Financial Review
Review of the charity’s financial position at the end of the period
SORP ref para 1.21
The circumstances within which the charity has operated continue to be challenging, with increased costs particularly in terms of heating and lighitng. These cost of living issues have also impacted upon many people across the community, and may have affected the finances of individuals and groups alike.
Trustees are very much alive to the impact that these related issues may have upon regular and single bookings, and have taken appropriate steps to manage this risk.
Statement explaining the policy for holding reserves stating why they are held
SORP ref para 1.22
GVCA keeps a reserve of 2 years’ working capital and a reserve for the maintenance and improvement of the building.
Amount of reserves held
SORP ref para 1.22
See Annex A
Reasons for holding zero reserves
SORP ref para 1.22
N/A
Details of fund materially in deficit
SORP ref para 1.24
N/A
Explanation of any uncertainties about the charity continuing as a going concern
SORP ref para 1.23
N/A
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GVCA Trustees’ Annual Report
The charity’s principal sources of funds (including any fundraising) SORP ref para 1.47 (optional)
The main source of funding for the charity has been rental of the Inman Pavilion hall, along with grants for specific purposes.
Investment policy and objectives including any social investment policy adopted SORP ref para 1.46 (optional)
A description of the principal risks facing the charity
SORP ref para 1.46 (optional)
Other (optional)
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GVCA Trustees’ Annual Report
Structure, Governance and Management
Description of charity’s trusts:
Type of governing document (trust deed, royal charter)
SORP ref para 1.25
Constitution
How is the charity constituted? (e.g unincorporated association, CIO)
SORP ref para 1.25
Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
SORP ref para 1.25
By agreement of trustees
Policies and procedures adopted for the induction and training of trustees
SORP ref para 1.51 (optional)
The charity’s organisational structure and any wider network with which the charity
works
SORP ref para 1.51 (optional)
GVCA maintains contacts with other local groups, the Universities, the Tenants and Residents Association and the Town and City Councils.
Relationship with any related parties
SORP ref para 1.51 (optional)
Other (optional)
The trustees consider risks and take appropriate action to manage them.
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GVCA Trustees’ Annual Report
Reference and Administrative details
Charity name
Garden Village Community Association
Other name the charity uses
Registered charity number
1162028
Charity’s principal address
Inman Pavilion
Moorland Drive
Stocksbridge
Sheffield
S36 1EG
Names of the charity trustees who manage the charity
| Trustee name | Ofce (if any) | Dates acted | |
|---|---|---|---|
| 1 | Richard Crowther | Secretary | |
| 2 | Brian Grundill | Treasurer | |
| 3 | Bruno Hirst | Purchasing | |
| 4 | James O’Neill | Science | |
| 5 | Beryl Sharp | ||
| 6 | Jennifer Staniforth | Chair |
Corporate trustees – names of the directors at the date the report was approved
None
Name of trustees holding title to property belonging to the charity
None
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GVCA Trustees’ Annual Report
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
N/A
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GVCA Trustees’ Annual Report
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Accountant Stuart Hukin Langsett Advice Centre, Creswick Street, Sheffield S6 2TN
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
N/A
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
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GVCA Trustees’ Annual Report
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signatures Full names Richard Crowther Beryl Sharp Position Secretary Trustee Date 15/09/2024 15/09/2024
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Annex A: GVCA Receipts and payments accounts
(CC16a)
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 11,115 - 314 88 15 - - 20 250 - 11,762 - - - 11,762 |
Restricted funds to the nearest £ 5,500 - - - - - - - - - 5,500 - - - 5,500 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - |
Total funds to the nearest £ 5,500 11,115 - 314 88 15 - - 20 250 - 17,262 - - - 17,262 |
Last year to the nearest £ |
| Sheffield City Council grant for Inman grounds improvements |
- | - | |||
| Room Rental | 11,115 | 10,911 | |||
| Sheffield City Council Ward Pot grant |
- | - | |||
| Craft Club subs | 314 | 269 | |||
| Bank Interest | 88 | 16 | |||
| Donations | 15 | 177 | |||
| Science Club subs | - | 66 | |||
| Key deposits/refunds | - 20 | 40 | |||
| Stocksbridge Town Council grants |
250 | 2,152 | |||
| Zest Holiday Activities Fund grants |
- | 548 | |||
| Sub total(Gross income for AR) |
11,762 | 14,178 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts | |||||
| 11,762 | 5,500 | - | 17,262 | 14,178 |
| A3 Payments | 1,164 150 5,032 904 860 - 207 282 75 126 22 - - 134 8,957 - - - 8,957 2,806 - 35,175 37,981 |
- - - - - - - - - - - - - - - - - - - 5,500 - - 5,500 |
- - - - - - - - - - - - - - - - - - - - - - - |
1,164 150 5,032 904 860 - 207 282 75 126 22 - - 134 8,957 - - - 8,957 8,306 - 35,175 43,481 |
|
|---|---|---|---|---|---|
| Refurbishment | 1,164 | 578 | |||
| Maintenance and garden work | 150 | 780 | |||
| Heat and light | 5,032 | 875 | |||
| Insurance | 904 | 1,075 | |||
| Cleaning | 860 | 1,033 | |||
| Equipment | - | 755 | |||
| Phone/internet | 207 | 275 | |||
| Water charges | 282 | 318 | |||
| Examination of accounts | 75 | 75 | |||
| Advertising | 126 | 159 | |||
| Craft Club expenditure | 22 | 129 | |||
| Science Club Expenditure | - | 191 | |||
| Holiday Activities Fund expenditure | - | 240 | |||
| Fire safety maintenance | 134 | - | |||
| Sub total | 8,957 | 6,481 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | |||||
| - | |||||
| Sub total | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 6,481 | |||||
| 2,806 | 5,500 | - | 8,306 | 7,697 | |
| - | - | - | - | - | |
| 35,175 | - | - | 35,175 | 27,478 | |
| 37,981 | 5,500 | - | 43,481 | 35,175 |
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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
funds funds funds
Categories Details
to nearest £ to nearest £ to nearest £
B1 Cash funds Current account 30,595 5,500 -
Reserve account
7,366 - -
Cash in hand
20 - -
Total cash funds 37,981 5,500 -
(agree balances with receipts
and payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
Fund to which Cost Current value
asset belongs (optional) (optional)
Details
B3 Investment assets - -
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
Details
B4 Assets retained for the - -
charity’s own use - -
Fund to which Amount due When due
liability relates (optional) (optional)
Details
B5 Liabilities -
-
Signed by one or two trustees on Date of
Signature Print Name
behalf of all the trustees approval
Richard Crowther 15/09/2024
Beryl Sharp 15/09/2024
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