MARKET HARBOROUGH DRAMA SOCIETY FINANCIAL STATEMENTS YEAR ENDING 31 JULY 2024 berry accountants Itd CHARTERED ACCOUNTANTS BOWDEN HOUSE 36 NORTHAMPTON ROAD MARKET HARBOROUGH LEICESTERSHIRE LE16 9HE
Market Harborough Drama Society (MHDS) Charltablo Incory)orntod Organlsatlon, Rogist•red Charity no 1162014 Tru8tee8' Annual report for the year ending July 31•t 2024. The Trustees of Market Harborough Drama Society after a very successfvl year, are pleased to present thts annual report to its mwnbers. custoffffjrs. and the people of Market Harborough, for the 202&24 season. Objoctives and aGtiviti Market Harborough Drama Society fMHDS" or The Societf) is a charity Ose purposes are lo foster and promote the maintenance, improvemnt, developmert study and practice of dramatic art in all its forms among the inhabitants of the district of Market Harborough and elsewhere.. It advance8 these purposes by: selecting, diting, staging, and performing a full season of plays each year. maintainiTrJ a working theatre ntaining a 118-seat auditorium, and a 50-seat studio. with full theatre equipment. and making these available, together with supporting services, for hire for public performances. providing bar arKI refreshment services in support of public performances in the theatre. making the theatre lounge and other acMMOdatIon available for hire to communty groups. operating a ffombership scheme induding 8 mernber8' 1)ox office. a ular newsletter. arKI social events. encouraging local talent and providing some modest bursaries to support promising young actors. Public benefft Is provided by: membership available to all, at modest subscriptions. wide varW of public performances In addluon to the Societys own dramatic productions, wrth ts.cket price8 kept low by relian on volunteers to fun the Society and staff ts actNities. provision of high-qualty facilrties to rnMunty groups at low cos( with speoal rates for appropriate regular users. provision of a defibrillator in the theatre for use by patrons. Harborough Theatre 18 also home to: Harborough Cln•ma, Market Harborough'8 <ty cinema providing regular showings of both dassic and modem films plus broadcasts from the National Theatre & Royal Opera House in London, the Royal Shakespeare Company in Stratford, and Bolshoi Ballet in Moscow etc. Parnnip8 Youth Thoatr•. a thriving independent organisation that runs classes for 75 students at the Theatre. Tho Harborough Arts Socl•ty with a programme of monthty lectures. "Ha+la Harborough.. Stand-up comlY nylrts. Th• Young at Heart Group- a monthly discus8icm meeting for older people held in the theatre lounge. Muslcal Memory Box- a singing group fcK people with demerrtia. and we also hosted: Regular Saturday fund raising coffee momiws by local charities a(yJ communty grwps; and a variety of other meetings and events. ArKI a series of 80cial events for both members and visitors. MHDS is a member of the Little Theatre Guild, a valuable source of the8trkAI information and advice.
Achievements and Succ•8908 Harborough Theatre has enjoyed an exptIonal successful year with tid(et sales to all eight shows Selling well and with three Complete Sell outs aTrJ audience feedbad( has also been posttive. HartK>rough Theatre continued to help local charities to raise awareness of their specific causes by hosting gala nights and other fundraising events. The trust appoint1 Dow11r complian Ltd to act as the Soaetys Competerrt Authority for Health and Safety. Following their recommendations for improvnts we hava carrd out a number of enhancements to the propety. We continue to re1Ve commerKlations for the high sLqndard in which our buildlng is maintained, a tribute to our Prwnises Manager. Our volunteers also redecorated the theatre Lounge to make it more appealing to theatre audien5. Our part4ime paid administrator has greatly increased the Theatre's visibility in the town, as he interacts with the public both personalty and though the website and 8OGial media. He has also hosted theatre volunteers ¢)n hts regular Harfoorough FM show to promots our shows and activitie8. We held refresher training for all Front of House and Bar Volunteer teams. We also ran Basic Acting Training sessions for A0 that were very popular. All Society members have the opportunty to be involved in acting, directing. designing, building and painting sets, designing and operating sound, IhtIng, and special effects, stage managing, making and sourcing costumes and props, designing editing and publishing programmes, publicity matsrial, the web site and producing 'Backstsge' the members newsletter. We are fortunate to have many volunteern willing to take on short term tasks. but like most voluntary organis'ons we depend heavity on a few for th8 essential coordinating, administrative and managerial roles. Structur•, Governanco and Managoment MHDS is a Charltable Incorporat Organisation, registered number 1162014, whose goveming document is its Constitution as a membership organisation. adopted in May 2015 and amended in Novernber 2017 and December 2021. The address ofts Theatre is: Hathrough Theatre Church Square Market Harborough LE16 7N8 The Society's principal professional alvisers are: Bankers Sollcitor8 Independent Examiner Lloyds Bank WartnaJ)y Hefford, 44 Huh Strt Market Harborough, LE16 7AH. Bery Accountants Ltd, 36 Northampton Road. Market Harborough.LE16 9HE
The Trustees for the 2023124 season were: Name Hazel Cook Barbara LLoyd Rita Kimmett John Waller Sue Waller Chris Raymakers Maxine Kempster Anne Clayton Tony Ruscoe Position Chair Chair Secretary Treasurer Dama Offir Membership Secretary Health & Safety and lettings Notes ReSned - September 2023 Appointed - 2911112023 Resigned - September 2023 Appointed - 119 12023 Markeb"ng, websrte and social media Without portfolio Lynne Scannell The Board of Trustees is confirmed annually at the Spring General Meeting and takes office on the following 1 St of Augu8t. During the year to 31 July 2024, no Trustee receNed payment, expt for reimbursement of minor expenditure incurred on behalf of the Society. Flnancial Report Financial Accounts, attached, are prepared according to Charity Accounting rules and are intended to comply with FRS 102. MHDS is not required to have a full audit but engages the services of an Independent Examiner to examine and report on its financial accounts. The Independent Examinerfs report confimis that the accounts, together with this annual report. follow the Charity Commissions SORP guidelines (as amended) and satisfy the requirements of Charty law. MHDS follows the conventions of accrual accounting to make year-on-year comparisons easier, and to give truer picture of the financial position at the end of the financial year. The Society's balance sheet does not include the value of its principal asset, the theatre building, because it is effectively inalienable. Furthennor8, the Society owns a quantty of equipment and fumishings to support its theatrical productions, but no value is shown for these because physical assets are written off in the year of purchase. The Society has continued to manage rts finanS in accordance with its plans and procedures and has had a very satisfactory year achieving an operating profrt of £32,752. Matters contributing to this result are: High demand for tickets for the season of plays. An increase in letting income from Harborough Cinema and new hirers. Careful control of running costs. The operating profit achieved has allowed the trustees to improve stage lighting and make property enhanments to improve health and safety. After the cost of these improvements the resutting net profit of £4,587 has been added to reserves. At 31 Juty 2024 the Society's reserves st¢)od at £87,741 of which £50,000 was designated for contingencies. The Trustees consider reserves to be adequate for the theatre to operate safely.
The cash position remains strong. At 31 July 2024 cash at banks and in hand amounted to £112,439. Cash was invested in various current and deposit accounts to provide a balance between financial retum and flexibilty. The Society's financ4al posilion is strorvJ allowing the Trustees and members to look fOard with confidence, Date... Chair of Trustees Treasurer & Trustee
MARKET HARBOROUGH DRAMA SOCIETY STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDING 31 JULY 2024 Total Funds 2023124 Total Funds 2022123 Income from: Subscriptions Donations Charitable Activities Legacy Investments Total Income 6,555 1,571 135,758 6,458 2,358 127,673 10,000 496 146,985 145,865 Expenditure on: Charitable Activities Governance Total Expenditure 140,858 420 141,278 130,021 420 130,441 Net Movement in funds Reconciliation of funds Balances brought forward Balances carried forward 83,154 66,610 Represented by: Cash at Bank and in Hand Stock Debtors and Prepayments Total Current Assets 112,439 1,126 96,183 910 122,111 106,522 Less Creditor5 and Accruals Net A.sse.ts 87,741 83,154 Note: Independent Examiner's Fee 420 420 Note that except for sponsorship of next season's brochure, which was simple reimbursement of the printing costs, no donations for specified purposes were received during 2023124. Therefore no Restricted Fund is shown.
Page: 6 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF MARKET HARBOROUGH DRAMA SOCIETY I report on the accounts of the Trust for the year ended 31 July 2024, which are set out on pages 1 to 5. Respective responsibilites of trustees and the examiner The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit 15 not required for this year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Accounts present a 'true and fair view, and the report is limited to those matters set out in statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:_ to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act. have not been met; or (2) to which, in my opinion, attention should be drawn, in order to enable a proper understanding of the accounts be reached. Signed: MRS R WALDEN FCCA BERRY ACCOUNTANTS LTD CHARTERED ACCOUNTANTS BOWDEN HOUSE 36 NORTHAMPTON ROAD MARKET HARBOROUGH LEICESTERSHIRE LE16 9HE Dated: 9 066£ aoa& .
MARKET HARBOROUGH DRAMA SOCIETY BALANCE SHEET AS AT 31 JULY 2024 2024 2023 Current Assets Cash Current Accounts Savings Accounts Value of Bar Stock Prepayments:_ Scripts and Licences for next season Other payments in advance Debtors Total Current Assets 1,200 20,704 90,535 1,126 1,386 44,374 50,423 910 5,245 2,720 581 122,111 5,755 1,400 2,274 106,522 Current Liabilities Income received for next season: Season Tickets Subscriptions Theatre Hire Creditors Accruals Provision for Health and Safety Enhancements Total Current Liabilities 15,130 640 735 1,095 6,770 10,000 34,370 12,385 725 906 1,078 8,274 23,368 NET ASSETS 87,741 83,154 Cons1Sting of: General Fund Designated for Contingencies 37,741 50,000 33,154 87,741 83,154
MARKET HARBOROUGH DRAMA SOCIETY INCOME AND EXPENDITURE YEAR ENDING 31 JULY 2024 Notes 2024 2023 Net Income from Activities Membership and Fundraising Putting on Play5 Theatre Hire and Visiting Productions Bar, Coffee and Ice Cream 6,009 57,536 26,065 6,256 54,274 23,537 18,107 102,174 109,332 Less: c.nst of ()verhe.ads Running the Theatre Administration 48,483 51,525 28,960 21,689 Operating Surplusl(Deficit) 32,752 Less: Improvements Bursaries for Parsnips Add: Legacy Total Deficit for the Year 26,809 1,356 15,145 4,587 16,544 NOTE 1: Membership and Fundraising 2024 2023 Income Subscriptions (including Gift Aid) Donations Fundraising Total 6,555 1,571 86 6,458 2,358 311 8,212 9,127 Expenditure Membership Admin Newsletter 110 107 6,009 6,256 NOTE 2: Running the Theatre 2024 2023 Rates and Utilities Cleaning and Waste Removal Maintenance and Repairs Sundries 11,547 21,921 14,745 270 12,905 20,506 16,904 Total 48,483 51,525
MARKET HARBOROUGH DRAMA SOCIETY INCOME AND EXPENDITURE YEAR ENDING 31 JULY 2024 NOTE 3: Contribution of Plays 2024 2023 Income Season Tickets Tickets Programmes (net) Total 16,490 54,109 491 71,090 16,149 51,272 210 67,631 Scripts/Licences Sets Costumes Props Sound and Lighting Equipment Rehearsals Other Summer School 6,010 1,410 2,690 1,627 345 197 1,275 4,949 1,871 2,018 1,317 1,555 313 850 484 13,357 13,554 Contribution 57,536 54,274 NOTE 4: Administration of the Society 2024 2023 Insurance Legal and Professional Fees Independent Inspection of Accounts LTG Sundries Administration Salaries Health and Safety Bank and Card Reader Charges Less Investment Income 3,887 (241) 420 125 2,574 18,347 3,661 1,305 3,810 3,815 420 209 3,019 17,197 986 496 Total 28,097 28,960 NOTE 5: Improvements and Development 2024 2023 Various New Stage Lights Health and Safety Enhancements Total 15,145 8,650 18,159 26,809 15,145