MARKET HARBOROUGH DRAMA SOCIEtY FINANCIAL STATEMENTS YEAR ENDING 31 IULY 2023 berry accountants Itd CHARTERED ACCOUNTANTS BOWDEN HOUSE 36 NORTHAMPTON ROAD MARKET HARBOROUGH LEICESTERSHIRE LE16 9HE
Markèt Harborough Drdma Society IMHDSI Charitable Incorporated Organisation. Registered Charity no 1162014 Trustees. Annual report for the year endlng July 31st 2023. The Trustees of Market Harborwgh Drdma Society a pkased to present this annual Feport lo rts members, customers, and the pep of Mthel HarbNough. for Ihe 2022-23 season. Harborough Theatre has enioyed an exceplsonalty successtsl year ticket sales to all eight shows selling well and with foul complete sdl ouis. Audience lee(Iback has also been very positive. wth four shows including a studio prtsducb.on gaining 5 ' revtews. We also gained from an increase in lettsngs income due to an increase in ffiltn screenings undertaken by Harborough Cinefna following the installation of a newdigital projeclorvknith alk)ws more receTrt blo¢ktrtJsters ar Nab"onal TheatrelRoyal Opera Holtse productions to be 5hovm in the theatre's main auditOriUTll. Vve ian our second week-long Summer School for students aged between 8 and 18. Places were subsidised by the theatre and sold at £75 per place (around haWthat charged for similar schemes in the aieal. We also provided free places for chIldn in recelpt of free school meals although lake up wa5 not as high as we WDuld have liked_ The reactKJn from both student5 and parents was extremely postb.ve th both the professional drama tea¢hefS and staff ng Praised for pioducing two hh-qUalitY shows at the end of a hugely enjoyable and valuable week of drama-based actiwbes. Various imwovements were m3deto the buil(fing in linewrth ¢0MMer)datiOns made by its profe5sion81 adv¥sors induding the puwchase of a new Evac Chair to allow the safe evacuation of all visrtors to the Iheatre. In addfiion. we invested c£13k in imp¥overnents to the stage This has re5ulte(l in the creation of extra storage beneath the stage and a new access hatch as well as a complete resurfacing ol the area to eliminate diStrachj squeaks during perfDmiances. We also improved our training for a4 Fronl of House and Bar Volunteer tea% and produced new Guidance for the Drama Committee and Bad(stsge CrewlTeams We have also introduced BasicAEting Training for Adors these are heavity subsidised to non-members {£5 per session) and free to member5. We also carrie¢J Strategic Review CSutn and began Collting audience feedback and acting on the informats.on gleaned. for example. intioducing regular ¢nter-departmental Oper3tions Meetings and prtrproduction rneetings to prorte uAlaboration and the sharin9 of knO%edge between teams. As part of Lr 90th AnnNer5ary ¢elebration5 we intr(*Juced 3 new annual event to thank all our volunteers and ran a yeadong exhibOn showcasÈng the work of the theatre over the years. We also piloted our first show at Arts F¥es¢o a hugefy succe55ful Arts Council funded event attiacting large crowds to Market Harborough arml a uselul atro for promoting the theatre to the local and wder re9ional communty. We have recruited a new Patron for the scxiety. Youssef Kerkour is a BAFTA nominated professional actor who has kn.ndty agreed to help by offering 4wrk5hops to MHDS members. He v1 be attending OL5r Open Day in September and talking aiwt hs work wth the RSC. The trustees undertooka rewew of its Risk IAanagement Systems Introthjced a new CoFporate Risk Register vthich wll be reviewed regulaTly aloThJside rts regular revEws of ts Other policie5 including the Finance Manual, Dats Protethon. Diversty and Equalty, Safeguarding, Data Prote¢tion and the Code of Conduct
Due to changes in Trustee resFM)nsibilthes Hazel Cook became Ihe Chair. Lindsey Wolstencroft and Bartjara Lloyd stood dow) as a trustees and Tony Ruscoe joined as a trustee without portfolio. Our objeclives remain unatiered. Objectives and activittes Mafket Harborough Drama Soaety I"MHDS" or'The Societyl is a chanty vthose purposes a't0 foster and promote the maintenance, imwovement. devek)pment. study and prackn.ce of dramatic art in all its form5 arnL>ng the inhabitants of the district of Mathet Harty)rough and elsevthere.. It advances these purposes by". selecting, directirg. stagin9. and perfomirrtJ a ftjll sea%)n ol plays each year. maintsining a working theatre ntaining a 11&seat audrtorium. and a 50-5eat strjdio, Mryth 11 eatre equipment, and makiro these available, together wih supporting services. for hire for public perfor[nan5 providing bar aThJ refreshment services in support of publ perfiymances in the theatre maknng the thealte lounge and other accL¥nmodabon available for hire to communrty groups operating a membet5fwp scheme ilUding a members. box office, a fegular new51etter, and sooal events. encouraging ItKal tslent and providng some modest bursaries to supp1 prcknising young actors and technic¢ans where trainsng fees may be unaffordable. this year we have also sub&dised the delivery of a Summer School for IcKal thildren. Public benefft is provided by". membership available to all, * modest subg)ipb'ons whh may be vrdived at the discreb.on of the Trvstees. a wde variety of puEAic performances in ad¢Jthon to the S(lety's own dramatic productions. ih ts.cket prices kept low by reliance on volunteer5 to run the Society and staff its a1vitieS proviston of high-qualty facilities to c<)mmuruty groups at low cosl. special rales for approwale iegular users. provisK)n of a defibrillator in the theatre use ty patrons and the general public. Local shop keepers and the have teen provid8d with keys to the building for use in the event of an emeigency. Hartjorough Theatre is 3150 home to.. Harborough cinema formerly Octsgon Films. Market Harborough's onty cinema providing regular shohwng$ of both classic and Tnodem films plus broadcasts from ttie National Theatre & Royal Opera House tn London. the Royal Shakespeaie Company in Stratford. and Bolsh Ballet in Mosccm etc. Parsnips Youth Theakn that eAJntinue5 to thiive. It is an irtdependent organisation that runs classe5 for 75 students at the Theatre arKI a lurther 95 students across Leicestershire and Ruiland_ It runs 8 classes sn all. Each GL8s5 perfoms an annual sh¢)w with 5 Classes perfomiing at Harborough Theatre. Al sbjdents are treated as associate memitrs ofthe Socsety and are encourage4J to audthon for suitable parts in main house productions. Thg Harborough Arts Society's wrth a programrne of mtrnthty lectures and study days plus regular art dasses held in the theat kjunge. "Ha-Ha HartM)rough". Monthly StaEYp comedy n¥ghts.
Th8 Young at Hèart Group- a M)nth di$IssIon meetitvJ for olderpeople held in thetheatre lounge. Musical Memory Box- a singing group for people deffwb"a. and we also hosted.. Regular Saturday fund raisng coffee rrK)miTrJs ty kKal charibes and communty grtsup5," and a variety of other meetings and events. And a series of scrial events lor both member5 and visitC$. MHDS is a member of Ihe Lrttle Theatre Guild. a valuae source of thealrical informats.on and advice. Achievemerrfs arKI Successes Harborough Theatre was recognised by Harborough District CUJ*1 as an imp£¥tsnt part of the Curtural Quarter and has agfeed to work wth the Theatre and other stakeholders to improve the visibi5ity of the arts in the town. Harb)rough Theatre hdped local tharib.es to raise avrdreness of their spectfic Gauses ty hosting gala nights and other fundrai$ing 8v8nts- in total over £7500 was put bado into the communty in the last year alone. Harborough Theatre has welcomed over 12.500 $it0{S to Ihe theatre this year and has reached another membership high 1+4501. NB this figure fluctuates seasonally but there has been a steaty upward trend over Ihe183t t¥-three Yea and we now have at) active volunteer base of plus 200 people. We conb.nue tts receive commendations (or the high standard in whith oui buslding is maintained. a tribiJte to our Premises Manager. Our volunteets also deCOrated the theatre Lounge to make il more appealing to theatre audientss. Our part-time paid administrator has greatty In¢aSed Ihe Theatre's visibilty in the town, as he interacts the public both pers{alty and though Ihe website and social media. He has also hosted theatre volunteeis on his regular Harborough FM show to FXONK)te 0r show5 and activitie5. We have 3 Continuing programrrE of TeviwrvJ and improwng the Wdy in bvhich we present the Theatre to the community. induding a welpattended annual Open Day with tours and demonstrations of our Crydft. All Society members have the OPF)Ortunity to be invotved in acting, dsrecting, designing. building and painting sets. deSnIng and operatsng sound: IwJhting. and spec1al effects, Stage managsng. making and sourcing costumes and props. desigfting ed"[¥j and publish¢ng programmes. publicrty material, the web site and producing 'Backstage' the mernbers quarterfy newstter. In addtiion. the have been regular emaile(I newsletters and both AGM in Novernbpr and Spring Generd Meeting in April allowed rrEmbers to contribute to the ongoing devd(a)ment ofthe organisation. We fortunate to have m3fty VlInteerS wlling to tal(e on shvt tetrn tasks, but like most voluntary organisations we depend heavily on a fewfor the essential cooidinating. administrative and mana9erial roles. A new Board ol Tnjstees was Approved at the SGM vknich took aCe in May and will take office on 1& AugusL
We earefully limit what we do to avoid over stretching our vclunteeT5 and. %thile not ruling out other art forms such as music, fwus pnmarily on the drarnat events for vknich our theatre is best suited. Governanc• and Administration MHDS is a Charitable Incorporated Oiganisation. wiste0 number 1162014. whose governing document is its Corh5kn"tub"on as a membership oJganisation. adopted in May 2015 and amended in Novembef 2017. The Society's prirripal professional advisers are." Bankern.. Uoyd's 8aThk CAF bank Solicitors: Wartnaby Hefford. 44 High Street. Market Hart)orough. LE16 7AH. Independent Examiner. Berry Accounlants Ltd. 36 Norlhampton Road, Market Harr0Ugh.LE16 9HE The Trustees elected at the November 2022 AGM for the 2022-23 season, were". Hazel Cook Ichairl. Rita Kimmet ISe¢retaryl, John ller (freasurI, Sue Waller (Drama Officer). Chris Raymakers Imembership Secretsry), Maxine Kempster. knne Clayton, Barbara Uoy4J, Lindsey Wolstoncro Future Plans Atthough we are gratefu1 that our stw audiences have continued to support us and that have been very successlul in re¢rU.ng new members. we remain cautious atut the possibk impact of the cost- of4Ning crisi5 on people's des¥e for live Iheatre. We are an ambtbous oroanisation and have often had to WTesle the problems of Success, name having rn0 ideas and opportunities than our volunteers are capable of handling, and often L3rger audien than we could a¢comrnod*e. lIst it would be tempting to outsouice more ofour acbwties, we are conscious of our lulure SL5Stainabrfty and thefre a cafeful only to undertake projects that we have the Tesources to sustain. As such. we continue to look at ideas foi improving the theatre through the Strategic Rewew prooss and assoaated fea5ibilty studies to snform the devebprnent of our fjve-year plan_ We wll 8180 continue to WOTk on the way we Promote ourselve$ wrfhin the commuftty. ranging tro Improved extemal signage, use of social media. and selecting drama that w1 interest and attract new peop to the theatre. Inevitably this wi51 mean occasionalty including pyS that challengÈ as well as simWy entertain our audiences. Financial Report Financial Accounts, attached, are ppared according to Chanty Accountin9 rutes and are Intended to Compty with FRS 102. MHDS follows the convenb.ons ot accrual accounb.ng to make year-orpyear comparisons easiei, and to give a truer picture of the financtal p05ilion at the end ot the financial year. The Society's balance sheet does not indurte the value of its principal asset. the theatrè building, because it is effective inalEnable. Furthemore, the kniety Vn$ a quanbty of equipment aTrd mishings to support its theatrical FKoducbons. buino value is $hcNm forthese beca(Jse physical a55ets are written oif In the year of purchase.
The Society has Continued lo manage its finances in acctMt13nce ¥wih rts plans and procedures and has had a very satisPddory year athiewing a surplus of income over expenditure of £16,544. Mattets contribub.ng to ttu"5 resutt are.. The Twstees deo510n to increase b(et Pri together wAh high demand for trkets foT the season of play5. An IncaSe in letting income from Harb09h Cinema. A generous légacy of £10,000. The above partialiv offsel by u)cre3sed Lrtilty charges and general cost infiab"on. The improved inwme has alloEd the Trustees to make improvernents to the theatre cosling £15.145. During the year to 31 July 2023, no Trustee received payment, eXpt for reimbursernent of minor expendrture incuryed on that[ of the Society. Except foi the direct sponsorship ol our seasonal publicty biochure, no income was receNed for a designated purpose. All fundraising and donations were intended the general purpDses of the Society. Therefore no Restricted Fund is shovm in the accounts. MHDS is not requirecl to have a fu51 audit but the semces of an Independent Examiner to examine and report on its financial accounts. The Independent Examinerfs report confirms that the accounts, togelhef thi8 annu31 tepjrt. follow the ChaTty CotHmi55ions SORP guidelines las amendedl ar¥J satisfy the iequirements of Chartty law. Duè to good Mae[Rent and a generous bequest the Drama Society is in a strong financ91 posi(ion ancl its financial reserves have recovered to pre-CovKI shut down levels. The Trustees ¢onsider current reseNes are sufficient for the theatre trj operale safely and with due consideration of its me[Ter$ and the gener81 publi. Signed ... Chair of Trustees Signed ._- Treasurer & Trustee
MARKE[ HARBOROUGH DRAMA SOCIEtY STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDING 31 JULY 2023 Total Funds 2022123 Total Funds 2021122 Income from: Subscription5 Donations Charitable Activities Giants Legacy Investments Totsl Income 6,458 2,358 127,673 5,367 2,374 89,933 2,667 10,(XMJ 496 146.985 161 100,502 Expenditure on: Charitable Activitie5 Governance Total Expenditure 130,021 420 130.441 120,455 420 120.875 Net Movement in fund5 16.544 120.3731 Reconciliation of funds Balances brought forward Balances carried forward 66,610 83,li4 86,983 66,610 Represented by: Cash at Bank and in Hand Stock Debtors and Prepayments Total Current A55ets 96,183 910 9,429 106,i22 91,924 735 7,906 100,565 Less Creditors and Accruals Net Assets 23,368 83,154 33,955 66,610 Note: Independent Examiner'5 Fee 420 420 Noie that except lor spons(ShIp ol next seag)n'5 br[hure. which was simple reimbursement ol the printing costs, no donations for Specified purposes were received during 2022123. Therefore no Restricted Fund is shown.
Page.. 7 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF MARKE[ HARBOROUGH DRAMA SOCIEtY report on the accounts of the Trust for the year ended 31 july 2023, which are set out on pages I to 6. Respective responsibilites of trustees and ihe examiner The Charity's trustees are responsible f(K the Fxeparation of the accounts. The Charity's trustees consider that an audit is not reqijired lor this year under section 144121 of the Charlties Acl 2011 Ithe 2011 Act) and th2t an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act- to follow the procedures laid down in the general Direction5 given by the Charity Commi55ion under section 1451511bl of the 201 l Act- and to state whether particulaT matters have come to my atterhlion. Basis of independent examiner's report My examination was carried out accordance with the General Direction5 given by the Charity Commission. An examination includes a review ol the accounting records kept by the charity and a comparison ol the accounts presented with those records. It also inclijdes consideration of any unusual ilems or disclosures in the accounts, and seeking explanations from you 35 trustees concerning any such rnatters. The procedures undertaken do not wovide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Accounts wesent a 'true and fair view, and the report IS limited to those matters set out in statement below. Independent examiner's Statement In conne.rtion with my examination. rnat.r has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements:_ to keep accounting records in accordance with section 130 of ihe 201 l Act: and to prepare accounts which accord with the accotjnting iecords and comply with the accounting requirements of the 2011 Act. have not been met- ( 121 to which, account my opinion. attention should be drawn. in order to enable a proper understanding ol the reached. Signed: MRS R WALDEN FCCA BERRY ACCOUNTANTS LTD CHARTEREO ACCOUNTANTS BOWDEN HOUSE 36 NORTHAMPTON ROAD MARKET HARBOROUGH LEICESTERSHIRE LE16 9HE Dated.. .4 CkJa- 4 Jo.)S.
MARK HARBOROUGH DRAMA SOCIEtY BALANCE SHEET A5 AT 31 IULY 2023 2023 2022 Current Assets Cash Current AccoLJnts Savings Accounts Value of Bar Stock Prepayrnent5:_ Scripts and Licences for next Season Other payments in advance Debtors Total Current Assets 1.386 44,374 50.423 910 1,370 62,008 28,546 735 5,755 1,400 2,274 106,i22 4,694 1,105 2,107 100,56i Current Liabilities Income received for next season- Season Tickets Subscriptions Theatre Hire Creditors Accruals Provision for Electrical Upgrade Total Current Liabilities 12,385 725 906 1,078 8,274 11,815 640 406 1,061 4,033 16,000 33,955 23,368 NET ASSETS 83,154 66,610 Con5151ing of: General Fund Designated f(K Contingencies 33,154 50.000 16,610 50,000 83,154 66,610
MARKET HARBOROUGH DRAMA SOCIETY INCOME AND EXPENDITURE YEAR ENDING 31 IULY 2023 Notes 2023 2022 Net Income from Activities Membership and Fundraising Putting on Plays Theatre Hire and Visiting Productions Bar, Coffee and Ice Cream 6,256 54,274 23.537 18,107 102,174 5,264 28,606 15,542 60,039 Less: Cost of Overhead5 Running the Theatre Administration 51,52) 28,960 21.689 38,870 21,759 15901 Operating SurplusliDeficit) Le55: Improvements Quinqijennial Survey Provision for Electrical Upgrade Add.. Grant received HDC Legacy Total Deficit for the Year 15,14) 3,276 3,174 16,000 2,667 10,O(Kl 16,544 120,3731 NOTE I: Membership and Fundraising 2023 2022 Income Subscription5 lincluding Gift Aid) Donation5 Fundraising Totsl 6,4i8 2,3)8 311 5,367 2,374 9.127 7,741 Expenditure Membership Admin Newsletter 107 2,764 6,2)6 619 5,264 NOTE 2: Runnin8 the Theatre 2023 2022 Rate$ and Utilities Cleaning and Waste Removal Maintenance and Repairs Sundries 12,905 20,506 16,904 1,210 il,)25 9,490 17,195 10,695 1,490 38,870 Total
IARKEt HARBOROUGH DRAMA SOCIETY INCOME AND EXPENDITURE YEAR ENDING 31 IULY 2023 NOTE J: Contribution of Plays 2023 2022 Income Season Tickets Tickets Programmes (net) Total 16.149 51,272 210 67,631 13,499 35,151 124 48,774 Costs Scripts/Licences Sets Costufnes Plops Sound and Lighting Equipment Rehear5315 Publicity Ticketins and Adjudication Training and Competition Summer sch(bol 4,949 1,871 2,018 1,317 1,555 313 768 82 484 13,3)7 6,040 3,456 2,371 2,184 1,203 281 1,093 20,168 Contribution 54,274 28,606 NOTE 4: Administration of the S(Kiety 2023 2022 InsLJrance Legal and ProlessionaS Fees Audit LTG Sundrie5 Admin Salaries less Furlough Receipts Less Investment Income 3,810 3,815 420 209 4,005 17,197 496 3,785 1.124 420 898 2,062 13,631 161 Totsl 28,960 21,7i9 NOTE 5: Improvements and Development 2023 2022 Variou5 15,145 3,276