MARKE[ HARBOROUGH DRAMA SOCIEfY (MHD5)
Charitable Incorporated Organisation, Registered Charity no 1162014
Tru5tees' Annual report for the year ending 31 July 2021

Market Harborough Drama Society {MHDS)
Charbtable Incorporaled Organisation. Registered Charity no 1162014
Trustees, Annual report for the year ending July 31* 2021
l am pleased to present this, the annual report of the Trustees of the Matkel Harborough Drama Soryety
lo (ts rrEmbers, customers. arKI the peop￿ of Mar1tet Harb(Kough. for the 2020-21 season.
John Forernan
Chairman, Board of Trustees
IAarket Harborough Drama Socaety
In the light of the Covid 19 Pandemic the report for this yeai is highty unusual in that the theatre
was closed for the full year apart from Some maintenance works and regular Zoom meetings to
ensure we would be able to reopen as soon as realistically possible.
Some planniThJ moetings took place towards the end of the financial year and provlding the
situation does not worsen. we expect to reopen in September with a full season of 7 full length
plays plus at least ong $tudio play.
Parsnips lour Youth Group) have resumed with reduced cl•ss numbers and hope to be back to
normal after Ihe school holidays.
Due to good management in previous yeaws the Drama Soci¢ty remains in a strong financial
position and is prepared lo re-open at thè earliest possible opportunity, ¢ommensurate with the
safety of its members and the public.
Our objectives remain unattered.
Objectives and activitles
Market Harborough Drama Society fMHDS" or"The Society-l is a charity whose purposes are'to foster
and promote the maintenance. improvemenL development, study and practi￿ of dramatic art in all ils
forms among the inhabitsnts of the distn.ct of ma￿et HartK)rough anty elsewhere".
It advances these purposes by"
seleGbng. directing. staging. and perfcThiin9 a fvll season of plays each year
maintaining a working theatre containing a 11&seat 3udstorium. and a 50-seal Studio, with full
theatre equipmenL and making these avaiEabte, together with supporb.ng services, for hire for
public performances
providing bar and fefreshment services in support of public perfornances in the theatre
making the theatre lounge and other accommodat￿n available for hire to ¢ommunity groups
operating a rnembership %heme indu(Jing a members, box offi￿. a iegular newsletter. and
SOC131 events.
Encouraging local youth talent and providing Sorr￿ modest buisaries to support promising
young actors and lethntcsans where traithing fees rnay be unaffordable.
Public benefit is provided by
membership available to all. at nN)dest subsCript￿S which may be waived at the discretK)n of
Ihe Twstees

a wide variety of pulJi¢ performances in 3ddthon to Ihe sOc￿ty,5 own dram8tsc productions,
w¢th ticket prices kept low by relian￿ on Y￿￿nteerS to run the s(t￿ty and staff its activities
provision of highqualty facilities to community groups at low cost with special rates for
appropriate regular users.
Harborough Theatre is also home to:
Octagon Film$. Market Hart)orough's only Cinema. plan a regular showing of both classic and
modern films plu5 bfoadcasts from the National Theatre & Royal Opera House in London, the
Royal Shakespeare Company in Strattord. and Bolshoi Ballet in Moscow, and the first of a new
series of film shows for-Nurturing Mums.
Parsnips Youth Theatre will resume a programrne of three youth classes each week
culminating in three 3-nighl main-stage performances speually written w(Ih, and performed by,
the students.
The Harborough Arts So¢lety's progrdmry* of rnnthty leclures and study days plus regular
art classes held in the theatre lounge wll resume in September
"Ha-Ha Harborough". Monthly stand-up Comedy night5 will resume a littte later In the season.
The Young at Heart Group- a r￿nthlY discussion rneeti￿ for older people hekl in ihe theat[8
lounge also plan to iesume.
and we expect to h¢)51
2 plays by visiting companies.
Regular Saturday fund raising coffee momings by local chariti.es ar￿ community groups" and a
variety of other meetings and even
And a series of soGial evenls for trfjth [T￿M￿rS and visrtlK5.
MHDS is a meMt￿r of the Little Theatre Guild. a valuable source of theatrical information and advi
and hosted a tW(HJay seminar attended by the LTG Management Committee.
Achievements and Successes.
In the past year we continued to improve our house management by Ltpdating our F￿nI of House
procedures to support the safety and Comfort of our patrons. Conlinuing oui prryJramrfE to develop
our technical f3olilies. we completed the 5nstallatK)n the final phase of our new LED stag& lights, a
new sound desk and an improved communication system to allow Front of House and backstage
personnel to be In constant contact wrth each other.
Vve also invested further in the building by having a new stsge dcy)r installed to improve the security
of the building. We ￿ntinue to recewe commendat￿nS for the high standard in whmth our building Is
maintained. a tribute lo our Premises Manager.
The appointrnenl lin 20181 ot a part-liff￿ paid administrator (x)rnbining the roles of Publicty Officer,
Bar Manager. Box 0f￿e Manager and Bookkeeper. with an Offi￿ ￿kIng on to Church Square, has
greatly increased the Theatre'5 visibility in the town. as he interacts with the public both personalty
and though the website and s(oal medra.
Despite having been closed for 18 months the w£mber5hip slands atjust under 400 members.

We have a contintjing programme of reviewing and irryroving the way in whicl) we present the
Thealre to the communty. inclutjing a welkattended annual Open Day with tours and demonstration5
of our craft.
Parsnips Youth Theatre continues tD thrive wrth over 70 I￿al youngsters taking part in {lemi-timel
classes each week In addition, there are approximatety 50 additional students at two outlying classes
in the town. All are treated a5 associate members of the s￿Iety and are encouraged lo audition for
suitable parts in main house producbon5.
The success of the Youth Group can be seen in the quality perform8nGes of those young people
taking part in main house producb"ons. and a number each year go on to study drama at University or
Drama Colleges. Bursaries are avaiL4ble to any who need fina￿#31 assislance.
The planned weeks of 5ubsidised 'Summer Schoof had to be postPDned until 2022 due to Covid
19- but will Ihopefultyl take pLa¢e.
All SocEty members have the OPFM)rtunrty to be invofved in acb"ng. directing, designing, buikjing and
painting sets. designing and operab.ng sound, lighbng. and s￿la1 effects, 5ts9e managing, making
and sourcing costumes and plops, designing editin9 and publishing programnEs, publicity materkgl,
the web site and producing 'Backstsge' the members quarterty newsletter. In addition there have
b*n regular emailed newsletters and both our AGM in November and Spring General Meeting in
May took place via Zwm.
In addition. our member5 produ￿ an on line 'Radio Play. and caffled out all the other management
and administrabve fUnCt￿nS necessary for vthat 15 a signifi(xnt small busiriess.
However. we recognise that we are at the limtt ol what be done within our premises, and as such
our emphasis now is on quality ratheT than quantty- athough many aspects are under consideration
or were. prior to the pandemic causing disruplion_
Vve are fortunate to have rnany volunteers willir4J to take on short term tasks, but like most voluntary
organisab.ons we depend heavity a few forthe essentk?I coorfinatin9. administrative and managerial
roles.
We carefully limit what we do to avoid over stretching our volunteers and. while not tuling out other art
forrns such as music. focus pritnarity on the dramat￿ events for wh￿h our theatre is best suited_
Having said that we organised a 'What We Did in Lockdown, Exhibib"on of members artistic
achievements in July. which was well attended and the work submitted was excellent.
Governance Administsatlon
MHDS is a Charitable Incorporated Organisation. registered number 1162014. whose governing
dC￿UMent is its Constitution as a membership cwganisat¥Jn, adopted in May 2015 and amended in
NDvember 2017.
The Society's principal professional advisers are
Bankers.
CAF BanL 25 ￿ng$ Hill Avenue. Kings Hill. West Malling. Kent. ME13 4JQ
Soli¢itors'.
Wartnaby Hefft)rd. 44 High Street, Market Hart￿rOUgh. LE16 7AH".
Independent Examiner.. Berry Accountants Ltd. 36 Northampton Road, Market
Harborough.LE16 9HE

The Tnjstees lor the 2020-21 season. were.. John Foreman {Chaimianl, AIBon Platts (Secretary), Beth
Smith ITreasurer). ArthLtr Aldfich, Jan Cros5. Judrth Farr, Maxine Kempster. Barbara Lloyd, and Alan
Thndow.
Beth Smith reslgned earty in the year and was repla￿ by John Waller and both Arthur Aldrich and
Judith Faff resigned due to ill heath during the year. Wth meaningful elections impDssible due to the
pandemic the Trustees in￿ted Lindsey Wolstenc¥oft to replace Arthur Ajdrich and Christine Jack to join
the board until such time as elections rAn take place_ Barbara Lloyd also Stepped down as Drarna
Officerwrth Sue Wdller tsking her pl￿- but B8rt)ara agreed to remain as a Trustee.
We. therefore have a full complement for this season bul wll ensure that a proFosal is put lo the
members at our November AGM to resume elections lor the 2022-3 season.
Future Plans
We have plans in pLace to reopen in Septemt*r and also contingency plans should closure be fOr￿d
upon us again.
We are fvlly aware that it rrw take SO￿ time after r&opening for audiences to feel confident about
sitting ift a crowded theal
In recent years we have had to wrestte wrth the prDblern5 01 SLrccess, namety having more ideas and
opw)rtunilies than were Capab￿ of handling. arKJ often larger aUdIen￿S than we could accommodate.
Whether this will continue in the coming season iematns to be sw bul we are well prepared to make
drfficult decision5 as and when they arise.
We wTrll also continue to work on the way we prOF￿)te oursÈivÈs to the community. ranging from
improved external signage, use of soGtal rrEdia, and selecting drama that will intere51 and attract new
people to the theatre. Inevitably this will occasionalty including plays that Challenge our
audiences.
Ourticket prI￿S are some ofthe lowest in cOMp￿able venues and we have sanctioned a small increase
to balance the books, txrt our reserves arKF k)w ovetheads mean that we remain in a sound w>sition.
Before the pandemic we were activety IcK)king at ways of inrreasing our charitable efforts beyond the
theatre. and this will continue when things ieturn to sorr*thing like normal.
We will also continue lo develop and update our techn￿1 equipment, and we will look for new ways to
streamline our basic administrab"or*. using n))dem Offi￿ technology. That will specifically focus on the
training and deployment of Ouf volunteers. arwj on the health and safety of both volunteers and patrons.
Financial Rèport
Financial Accounts. att￿ed. are prepa￿ ￿NdIng to Chaw Accounting rules and are intended to
compty wrth FRS 102.
MHDS follows the conventions of accrual accounting lo make year-on-year cornparisons easier. and
to give a truei picture of the financk41 posrtK)r) at the end ol the finan¢s31 year.
The Society's balance sheel does not include the value of its principal asset. the theatre building,
because it Is effecb'vety inalienable Furtherniore, the Society owns a quantity of equipment and

furnishings to support rts theatrical productions. but no value is shown forthese because physi￿1 assets
are written down in the year ol pU￿hase.
The Sc£iety has continued, as far as po￿lble. to tnanage its finances in accordance with its plans
and procedures despite the Covid-19 pandern￿ that had a significant impad."
l our normal sources of incon* were removed by the Govemment required closure of the
theatre. Expenses wefe Careful￿ managed but an operab.ng deficit of £27.726 was incurred.
The operating def￿1t was largely oftset by the receipt of£19.003 tfom various National
Blrsiness Support Grsnls for which the Socrety qualified.
Our employed Acfminislralor was put on flexib￿ fudough for most of the year and we were
able tr> Iop-up the Govemment furk)ugh payrnents to maintain his fvll salary.
Improvements to our technical fau"litss conb.nued and the costs of £6.599 were in li￿ with
budgets.
The overall defi¢rt for the year of £9.322 has reduced reseThes but largely represents the cost
of improving teGhni(zl facilities fDr the future.
The Society has through a difficult year in a strong finanaal position with reserves of£86.983
and a strong cash position.
During the year to 31 Juty 2021. no Tft￿tee re￿Ned paY￿Ellt, except for reimbursement of minor
expendrture incurred on behalf of the Society. Except for the direct sponsorship of our seasonal
publicity brochure. no income was recewed fDr a designaled p￿r￿Se. All fundraising and don3tion5
were intended for the general purtM)ses of the Society. Therefoie no Restricted Fund is shown in the
a¢Gounts.
MHDS is not required lo have a full audit but the Serv￿ of an Independent Examiner to examine
and report on ils financial accounts. The Independent Examinerfs report ¢onfimis that the ac¢ounts,
together with this annual reporL follow the Chatty Commissions SORP guidelines las amended) and
sab.sfy the requirernenls of Charity law.
Trustee
Signedl

MARKE[ HARBOROUGH DRAMA SOCIETY
STATEMENT OF FINANCIAL ACtIVlTIES
YEAR ENDING 31 IULY 2021
Total Funds
2020121
Total Funds
2019120
Income from:
Subscriptions
Donations
Fundraising Activities
Charitable Activities
Grants
Investments
T(rtal Income
4,919
2,181
2,193
48,617
10,000
740
68,650
2,797
228
2,659
19.003
352
25,039
Expenditure on:
Fundra15ing
Charitsble Activities
Governance
Total Expenditure
1,523
75,171
420
77,114
33,941
420
34,361
Net Movement in funds
19,3221
18,4fv11
Reconcilihtion of furhd5
Balances brousht forward
Balances carried forward
96,305
86,983
104,769
96,305
Represented by:
Cash at Bank and in hand
Stock
Debtors and PrepayTnents
Total Current A5setS
88,296
388
99,378
793
5,391
105,562
98,237
Le55 Creditors and Accruals
Net Assets
11,254
86,983
9,257
96,305
Note= Independent Examiner's Fee
420
420
Note that except for sponsorship of next season's brochure which was simple reimbursement of the
printing costs, no donations for specified purposes were received during 2020121. Therefore no
Restricted Fund is shown.

Page- 7
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES AND MEMBERS OF
MARKET HARBOROUGH DRAMA SOCIETY
I report on the accounts ol the Trust for the year ended 5 April 2021, which are set out on pages 1 to 6.
Respective responsibilites of tru51ees and the examiner
The chaiity's tru5tee5 are responsible for the preparation of the accounts. The Ch3rity'S trustee5 consider that
an audit is not required lor this year under section 144121 oi the Charities Aci 2011 (the 201 l Act) and that
an independent examination is needed.
It is my re5tbonsibility to:
examine the accounts under section 145 0( the 2011 Act-
lo follow the procedures laid down in the general Directions given by the Charity Commission under
section 1451511bl ol the 2011 Act- and
io slate whether particular matters have come to my attention.
Basis of independenl examiner's report
My examination wa5 carried out accordanie with ihe General Directions given by the Charity
Commission.
An examination includes a review ol the accounting records kept by the charity and a
comparison ol the accounts presented wilh those records.
It also includes consideration ol any Ljnusual
Items or disclosufes in the accounts, and seeking explanation5 froffl you as trLJStees concerning any such
matters. The proceduTe5 undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion ig given a5 to whether the Accounts present a 'true and fair view, and the report 15
limited to those matiers Set out in statement below.
Independenl examiner's statement
In connection with my exafflination, no matter has come to my aitention-
111 which give5 me reasonable cause 10 Ixlieve that in any material respect the requiTement5:_
to keep accounting record5 in accordance with section 130 01 the 2011 Act,. and
to prepare accounts which accord with the accounling records and comply with the accounting
requirernent5 01 the 2011 Act.
have not been met- or
121 to which. i
accounts
opinion. attention should drawn. (wder to enable a woper understanding of Ihe
eached.
Signed..
MRS R WAIDEN FCCA
BERRY ACCOUNTANTS LTD
CHARTERED ACCOUNTANTS
BOWDEN HOUSE
36 NORTHAMPTON ROAD
fvIARKET HARBOROUGH
LEICESTERSHIRE
LE16 9HE
Dated.. li (￿r￿LI aoai

MARKET HARBOROUGH DRAMA SOCIETY
BA￿NcE SHEET
AS AT 31 IULY 2021
2021
2020
Current Assets
Cash
Current Accounts
Savin85 Accounts
Value of Bar Stock
Prepayments:_
Scripts and Licence5 for next ￿aSon
Other payments in a(fvance
Debtois
Total Current Assets
1,375
58,532
28,389
388
1,400
59,874
38.104
793
5,744
1,115
2,694
98,237
2,626
1,768
997
105,562
CLtrrent Liabilitie5
Income received lor next sea5on=
Season Tickets
Subscriptions
Theatre Hire
Creditors
Accruals
Total Current Liabilities
6,802
707
55
2,250
891
7,259
1,107
9,257
11,254
NET ASSETS
86,983
96,305
Consisting of:
General Fund
Designated for Contingerhcies
36,983
46,305
50,000
86,983
96.305

MARKET HARBOROUGH DRAMA SOCIEtY
INCOME AND EXPENDITURE
YEAR ENDING 31 IULY 2021
Notes
2021
2020
Net Income from Artivities
Membership and Fundraising
Putting on plays
Theatre Hire and Visiting productions
Bar, Coffee and Ice Cream
2,866
549
995
13591
4,051
4,441
16,050
12,906
7,903
41,300
les5: Cost of Overheads
Runnin8 ihe Theatre
Administration
17,671
8,106
121,7261
30,804
13.232
12,7361
Operating Deficit
less Improvements
Add.. Grant received HDC
6.599
15,728
10,000
18,4641
Total Deficit for the Year
19,3221
NOTE 1: Membership and Fundraisin
2021
2020
Income
Subscriptions lincluding Gift Aid)
Donations
Fundraising
Raffles
4,919
2,181
12211
891
2,797
227
Total
3.024
7,770
Expenditure
Membership Admin
Newsletter
144
1,292
2,866
4,441
NOTE 2: Running the Theatre
2021
2020
Rales and Utilities
Cleaning and Waste Removal
Maintenance and Repairs
Sundries
4.098
2,415
9,321
1,837
17,671
8,441
10,803
9,559
2,001
30,804
Total

MARKET HARBOROUGH DRAMA SOCIEtY
INCOME AND EXPENDITURE
YEAR ENDING 31 IULY 2021
NOTE 3: Contribution of Play5
2021
2020
Income
Season Tickets
Tickets
Programmes Ineo
Costume Hire/Sales
Total
9,082
20,488
61
29,631
Costs
ScTlPtslLicences
Sets
Costumes
Props
Rehearsals
Publicity Ticketing and Adjudication
Training and Comp
11,4981
118
5,596
2,014
1,717
1,864
24
1,964
402
13,581
595
236
li491
Contribution
15491
16,050
NOTE 4: Administration of the kniety
2021
2020
Insurance
Legal and Professional Fees
Audil
LTG
Sundries
Admin Salaries less Furlough Receipts
Les5 Investment Income
2,846
3,595
420
70
230
4,892
3)2
420
70
1,308
8,579
740
Total
8.106
13,232
NOTE 5: Improvements and Development
2021
2020
Various
6,i99
li,728