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2024-05-31-accounts

Favell Day Services

ANNUAL REPORT & ACCOUNTS FOR YEAR ENDING 31 MAY 2024

Annual Report and Accounts for the period ending 31 May 2024

Contents Page Number
Introduction
Foreword
Who we are and what we aim to do.
Introducing our Trustees
2
3
4
Overview of the work of the charity
Operational review and Summary financial position
The year in pictures
Member support
6
7
12
Governance Detail
Trustee Annual Report on Finance and Governance
Structure, Governance and Management
Public Benefit Test
Risk Management
Reserves Policy
Statement of Trustee responsibilities
13
14
14
15
15
15
Detailed Accounts 17
Notes to Accounts 19
Examiners Opinion 27

Annual Report and Accounts Introduction

Page 1

Foreword by the Trustees of Favell Day Services

Welcome to our ninth formal Annual Report which I trust is both helpful and informative.

We would specifically like to thank both our employees and volunteers who have worked in such a committed way to continue the work of the Charity during the past year, so that it was able to continue providing day care support for our members.

The year has seen us continue offering three sessions per week. Through the year we have needed to adapt our programme and level of support in response to many of our members condition deteriorating.

Finally, I extend thanks to my fellow trustees for their active contribution to the management of the Charity during the year.

Keith Brooks

Charity Treasurer

Annual Report and Accounts Introduction

Page 2

Who We Are and what we aim to do

Favell Day Services was registered as a Charitable Incorporated Organisation under registration number 1162011 on the 4th June 2015, having operated from January 2014 with oversight from Northamptonshire Health Charity whilst the formal charity registration process was undertaken.

The Charity objective is to provide or assist in the provision of facilities for recreation or other leisure time occupation for persons over the age of 18, who have need thereof by reason of a physical disability, with the object of improving their life experience and living conditions.

It's current area of operation is Northampton, but its longer term ambition remains to extend its service provision to other parts of Northamptonshire.

Members of the Charity are asked to pay for the service they receive while the charity seeks to augment this income with grants, donations, legacies and community fund raising activities.

The care service specifically seeks to provide an enjoyable care environment for its members while also providing a break for carers and family members.

We would like you to support us in our crucial work, so please read on, and let us tell you more about ourselves, what we do, what we have achieved and how we go about spending the money given to us.

In setting its objectives and making its plans for the year, the trustees gave consideration to the Charity Commission’s general guidance on public benefit and in particular to the public benefit of providing support for the relief of ill-health.

Annual Report and Accounts Introduction

Page 3

Introducing our Trustees

Keith Brooks

My initial involvement with FDS was during the period when the local NHS charity acted as fund custodian, and I offered advice in progressing charity registration. I was asked to continue as a trustee and have continued my involvement seeing the value of the service provided to its service user members. I bring a variety of experience gained from both the NHS and faith charity sectors.

Nick Flynn

I joined FDS in July 2022 and have cerebral palsy and use a wheelchair. I have been undertaking voluntary and charity work for most of my life. I am currently involved with the “Rockin Roadrunner” charity which provides Disco Nights with live entertainment in a safe environment at a local Night club for disabled people They also provide a community music and performance festival in a local park once a year. I also volunteer at the local Mencap group and help run the community centre where I live in Abington Northampton.

My interests include computing and technology along with environmental challenges and recycling. I hope to bring my knowledge about disability and community work to support the work of the trustee body.

. Jean Howell

I am the mother of 3 grownup children. I worked as PA/Secretary before having my children. More recently I have studied with OU and gained a BA Hons in Humanities. I am a volunteer with FDS on Wednesdays and was nominated as a Trustee in this capacity. I have considerable voluntary work experience including at Cynthia Spencer Hospice and being County Secretary for Girl Guides.

Tina Rivett

I started as a volunteer in September 2021 when my granddaughter started school. I became a trustee in December 2021 following the Charity AGM having been nominated to represent the other volunteers and also the members.

Nick Tack

I joined FDS in November 2022 having originally been diagnosed with ataxia 14 years ago. My illness affected my work which was in construction for 25 years. I felt offering to become a trustee would give me a sense of worth and mean I could contribute to the oversite of the charity and represent the other members.

I have 2 children and I enjoy cinema, listening to all types of music and quizzes.

Annual Report and Accounts Trustee details

Page 4

Michaela Twigg

I joined FDS as a service user in 2018 and have enjoyed myself immensely. As a nominated service user representative, I seek to represent their views and as a relative newbie to the trust seek to offer a different perspective. I am an older person and wheelchair user, my hobbies include knitting, cooking and card making.

Giles West

I believe that services should be designed by those who use them. As Business Development Manager for NHFT, the founder members of the Charity asked me to provide support with the initial service planning and their journey to creating a member led organisation. I was privileged to subsequently be asked to continue as a trustee.

Jenny Wright

I worked as a teacher prior to my illness and particularly enjoyed working with dyslexic children towards the end. I was diagnosed over twenty years ago with Cerebellar Ataxia. This causes balance problems and my particular strain is genetic. I attended Favell House for a few years until the closure and have been a member of FDS since its formation. As a service user I am in a good position to observe problems and needs as they arise and seek to bring this understanding to trustee discussions.

Annual Report and Accounts Trustee details

Page 5

Operational review

During the year we have continued three-day provision and have been able to offer places to new members within the constraints of the available space at each venue.

One of the notable trends in new member referrals is that their physical health often requires significantly higher levels of care support from our staff.

We do however believe that we have successfully continued to meet our objectives which was endorsed by the results of our annual member survey.

The support received from our volunteers has also been essential both with our activity programme and providing increased levels of social interaction for our members.

Grant support received during the year significantly helped towards funding our running costs thanks to the services of our fundraising consultant.

The overall financial performance for the year is summarised below: -.

12 months to
31st May 2024
£000's
12 months to
31st May 2023
£000's
Income
Charitable activities
Donations
Fundraising
Legacies
Grants from charities
77
1
1
0
23
73
4
1
0
8
Total income 102 86
Expenditure
Care staff costs
Venue hire
Other direct costs
Fundraising
Charity Overheads
62
15
9
3
9
65
14
10
2
9
Total Expenditure 98 100
Net incoming/
(outgoing) resources
4 (14)

Annual Report and Accounts Overview

Page 6

A review of the year in pictures

June 2023- A visit from the United African Association, showing us the sounds of the Djembe drum.

July 2023- A visit from Lucia’s Tiny Farm.

August 2023- A trip out to Poppyfield’s Pub

August 2023- Painting flower pots and potting our pansies.

Annual Report and Accounts Overview

Page 7

October 2023- Wind chime making.

November 2023- Remembrance Day poppy painting.

October 2023- A visit from Icarus Falconry

December 2023- Christmassy flower arranging courtesy of volunteer Sue!

Annual Report and Accounts Overview

Page 8

December 2023- a visit from Father Christmas, an Elf and a Reindeer!

February 2024- Valentine's Decor

March 2024- Red Nose Day cake decorating!

March 2024- A visit from member NT's new puppies!

Annual Report and Accounts Overview

Page 9

March 2024- St Patrick's Day Celebrations

March 2024- Easter Raffle and Poke game

May 2024- Making Bread and Butter Pudding

April 2024- Jam Tart Making!

Annual Report and Accounts Overview

Page 10

Without the valued contribution of our volunteers we would be unable to provide the variety or range of activities so we sought to record our appreciation during volunteers week at the beginning of June 2024 with gifts of appreciation.

Annual Report and Accounts Overview

Page 11

Member support

A key to the effective financing of the service is the support individual members receive through the funding they receive in their individual care budgets. To this end the care team seek to give effective support to our members with regard to the ongoing conversations with the funding agencies to ensure the appropriate financial support is received.

Charity plans for 2024/25

The plans for the coming year are focused on both consolidating our current service provision whilst looking for potential alternate or additional venues to offer increased capacity.

We continue to be open to receive new member referrals subject to capacity and level of care needs.

Annual Report and Accounts Overview

Page 12

Trustee Annual Report on Finance and Governance

Basis of preparation and legal framework

The Trustees of Favell Day Services present the Annual Report together with the Financial Statements for the year ended 31 May 2024.

The Charity’s annual report and accounts for the year ended 31 May 2024 have been prepared in accordance with the Charities Act 2011 and the Charities: Statement of Recommended Practice 2015 as applicable to the Financial Reporting Standard FRS102.

Full Name of Charity: Favell Day Services Registration Charity Number: 1162011 The principal office is at: 2a Stanfield Road Duston Northampton NN5 6EZ

The advisors and administrators used by the Charity during 2023/24 were:

Bankers

National Westminster Bank plc Unit 164-166 Midsummer Arcade, Central Milton Keynes MK9 3BA

Independent Examiner

Joanna Halcrow ACMA 29, Jenner Crescent Kingsthorpe Northampton NN2 8NB

Mr Keith Brooks acted as the principal officer overseeing the day to day financial management and accounting for the Charity.

Day to day financial management was vested with Ms Sue Horner.

Annual Report and Accounts Governance

Page 13

Structure, Governance and Management

The Charity's unrestricted fund was established using the model declaration of trust and all funds held on trust as at the date of registration were all part of this unrestricted fund. Subsequent donations and gifts received by the Charity are attributable to the original fund or have been recorded against designated funds which identify planned usage.

Newly appointed Trustees are provided with information about the Charity, including the Charity constitution, Trustees' annual report and accounts, access to the Charity’s policies and procedures, and information about trusteeship and are provided with any specific training that their role may require.

Acting for the Trustees, the Operations group, is responsible for the day to day management of the Charity. The Committee is required to:

Public Benefit Test

In accordance with the 2011 Charities Act the Trustees have ensured that due regard has been taken to ensure that all expenditure incurred has met the Public Benefit test taking due regard to the fact that it is a member organisation.

Fundraising activities

The charity utilised a consultant to support the submission of grant applications to both support both running costs and purchase of further equipment as required. The cost of fundraising for the grants obtained was 14% for in year results.

.

Annual Report and Accounts Governance

Page 14

Risk Management

The major risks to which the Charity is exposed have been identified and considered.

They have been reviewed and systems established, including a formal risk register, which has been subject to review and includes reference to mitigating actions.

The most significant risks relate to care of service users and detailed care plans are maintained to mitigate against this, along with specific risk assessments for all high risk activities.

Income and Expenditure is being monitored in total and is compared with the approved plan on a quarterly basis, to detect trends as part of the risk management process to avoid unforeseen calls on reserves.

Reserves Policy

The charity seeks to maintain a cash reserve equivalent to at least four months operating expenditure.

Having read all about us, please consider supporting the work of the Charity

If you would like to volunteer to be a helper, please contact Kate Yuill on 07519 846972

If you wish to make a donation, please talk to us. Our future plans will all require specific startup funding before we can progress our planned growth in service provision.

You can also keep in touch with us on Facebook.

If you would like to make a donation or support any of our activities, please email us at trustees@fdsnorthants.org.uk

Annual Report and Accounts Governance

Page 15

Statement of Trustee responsibilities in respect of the Trustee annual report and the financial statements

Under charity law, the Trustees are responsible for preparing the annual report and the financial statements for each financial year which show a true and fair view of the state of affairs of the charity and of the excess of expenditure over income for that period.

In preparing these financial statements, generally accepted accounting practice entails that the trustee:

• select suitable accounting policies and then apply them consistently;

• make judgments and estimates that are reasonable and prudent;

• state whether the recommendations of the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements;

• state whether the financial statements comply with the trust deed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.

The Trustees are required to act in accordance with the trust deed of the Charity, within the framework of trust law. The Trustee is responsible for keeping proper accounting records, sufficient to disclose at any time, with reasonable accuracy, the financial position of the charity at that time, and to enable the trustee to ensure that, where any statements of accounts are prepared by the Trustee under section 132(1) of the Charities Act 2011, those statements of accounts comply with the requirements of regulations under that provision. The Trustee has general responsibility for taking such steps as are reasonably open to the Trustee to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.

Signed on behalf of the trustee:

Name: Keith Brooks

Treasurer

Annual Report and Accounts Governance

Page 16

Favell Day Services Statement of Financial Activities For the year ending 31 May 2024

12 months
to
31st May 2024
12 months
to
31st May 2024
12 months
to
31st May 2024
12 months
to
31st May 2023
General
Fund
Designated
Fund
Total
£ £ £ £
INCOME:
Charitable Activities 77,354 0 77,354 73,437
Donations 1,502 0 1,502 4,299
Legacies 0 0 0 0
Fund raising 471 0 471 557
Grants received 20,100 3,136 23,236 8,000
Total incomingresources 99,427 3,136 102,563 86,293
EXPENDITURE ON:
Fundraising 3,393 0 3,393 2,066
Charitable Activities
Care staff costs 62,118 0 62,118 65,529
Venue hire 12,080 2,500 14,580 14,083
Other direct costs 6,678 2,346 9,024 9,603
CharityOverheads 3,947 5,078 9,026 9,202
Total resources expended 88,217 9,924 98,141 100,483
Transfers between funds 0 0 0 0
Net movement in funds 11,210 (6,788) 4,422 (14,190)
Reconciliation of Funds
Total funds brought forward 746 22,667 23,412 37,602
Total funds carried forward 11,956 15,878 27,834 23,412

Annual Report and Accounts Detailed Accounts

Page 17

Favell Day Services Balance sheet As at 31 May 2024

Charity No 1162011

31-May-24 31-May-23
£ £
**Fixed assets: **
Equipment 944 1,886
Investments 0 0
Total fixed assets 944 1,886
**Current assets: **
Debtors 12,045 9,686
Cash on Deposit 0 0
Cashat bankandin hand 18,045 13,040
Totalcurrent assets 30,090 22,726
Liabilities
Creditors: Amounts falling due 3,200 1,200
Net current assets 26,890 21,526
Net assets of the charity 27,834 23,412
Funds ofthe Charity
Unrestricted Funds 11,956 745
DesignatedFunds 15,878 22,667
EndowmentFunds 0 0
Total funds 27,834 23,412

Signed Keith Brooks

Trustee

Annual Report and Accounts Detailed Accounts

Page 18

Notes on the accounts

1. Accounting Policies

(a) Basis of preparation

The financial statements have been prepared under the historic cost convention, with the exception of investments which are included at market value. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. There are no material uncertainties affecting the current year's accounts.

(b) Funds structure

The charity currently has no Restricted funds which are to be used in accordance with specific restrictions imposed by the donor.

Unrestricted funds include designated funds, where the donor has made known their nonbinding wishes or where the trustees, at their discretion, have created a fund for a specific purpose.

(c) Incoming resources

All incoming resources are recognised once the charity has entitlement to the resources, it is probable that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.

(d) Incoming resources from legacies

Legacies are accounted for as incoming resources either upon receipt or where the receipt of funds in relation to the legacy is probable; this will be once confirmation has been received from the representatives of the estate(s) that probate has been granted, and that the executors have established that there is sufficient assets in the estate to pay the legacy and once all conditions attached to the legacy have been fulfilled.

(e) Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expense shown in the Statement of Financial Activities. Expenditure is recognised when the following criteria are met:

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Contractual arrangements are recognised as goods or services supplied.

Annual Report and Accounts Notes to the Accounts

Page 19

(f) Charitable activities

Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity. These costs comprise direct costs and the overhead and support costs as shown in note 5.

(g) Fixed asset and depreciation

Fixed assets are included at cost where that is greater than £500. Depreciation is provided so as to write off the cost of fixed assets on a straight-line basis over their expected useful economic lives, currently all items are considered to have a 3 year life.

(h) Financial Investments and realised gains and losses

Not applicable.

(i) Pensions

The charity currently utilises NEST as its pensions provider.

(j) Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable trust for UK income tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Part 10 Income Tax Act 2007 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

2. Related party transactions

The member trustees are either users or carers who benefit from the service provided by the charity. They receive no incremental benefit from the role of being a trustee.

The Co-opted Trustees have received no honoraria, emoluments or expenses in the year and the Trustee has not purchased trustee indemnity insurance.

3. Charitable income

Members are charged on a per session basis, the charging structure is structured reflecting level of support required and is designed to recover direct running costs with a small contribution towards the Charity’s general overheads.

Where a member is unable to attend due to illness then a minimum of half the usage charge is still required to be paid to cover non avoidable costs.

Annual Report and Accounts Notes to the Accounts

Page 20

4. Analysis of voluntary income and Grants

Donations
Collecting tins
Fund raising activities
Gift aid claims
Total
Details of 2023/24 grants received
Local company grants
DFA law
Charitable organisations
Maud Elkington Trust
Albert Hunt Trust
The Sudborough Trust
Beatrice Laing Trust
Benham Charitable Trust
Geoff & Fiona Squire
Douglas Compton James
Christopher Reeves CT
Barchester Foundation
Comparative figures for 2022/23
Charitable organisations
Maud Elkington Trust
Beatrice Laing Trust
Albert Hunt Trust
The Sudborough Trust
2023/24
2022/23
£
£
1,325
4,185
102
21
471
557
75
93
1,973
4,856
£
100
2,000
4,500
5,000
2,500
2,000
2,500
2,000
2,000
636 For member trips and activities
23,236
£
1,500
2,500
2,000
2,000
8,000

Annual Report and Accounts Notes to the Accounts

Page 21

5. Analysis of support costs and overheads

Total support and overhead costs of the charity excluding fundraising was £9,026 (£9,202 2022/23).

----- Start of picture text -----
12 months 12 months
to to
31st May 2024 31st May 2023
General Designated
Total
Fund Fund
£ £ £ £
Service development staff cost 0 5,078 5,078 4,990
Telephone 138 0 138 72
Postage 12 0 12 8
Advertising 39 0 39 0
Legal & professional fees 2,469 0 2,469 2,924
DBS Checks 0 0 0 0
Insurance 1,290 0 1,290 1,208
Audit Fees 0 0 0 0
Total 3,948 5,078 9,026 9,202
----- End of picture text -----

The costs allocated to the General Fund have been treated as directly supporting service provision.

6. Transfers between funds

There were no specific transfers in year.

7. Analysis of staff costs

Salaries and wages
Employers pension costs
Employers National Insurance
Total cost
2023/24
£
66,613
584
0
67,197
2022/23
£
69,645
874
0
70,519

The charity employed 6 (2022/23: 6) part time staff.

No employees had emoluments in excess of £60k.

8. Examiner’s remuneration

The examiner has undertaken the examination on a voluntary basis without remuneration.

Annual Report and Accounts Notes to the Accounts

Page 22

9. Fixed Assets

Land
£
Buildings
£
Fixtures,
fittings
and
equipment
£
Total
£
Balance brought
forward (gross cost)
0 0 15,314 15,314
Additions
Revaluations (+/-)
Disposals (-)
Balance carried
forward (gross cost)
0 0 15,314 15,314
Balance brought
forward
(accumulated
depreciation)
13,427 13,427
Depreciation charge
for year (-)
943 943
Revaluations (+/-)
Disposals (-)
Balance carried
forward
(accumulated
depreciation)
14,370 14,370
Brought forward (net
book value)
0
0
0
0
Carried forward (net
book value)
0
0
944
944

10 . Fixed asset investments

The charity currently has no specific investments.

Annual Report and Accounts Notes to the Accounts

Page 23

11. Analysis of current assets

Debtors under 1 year

As at 31
May-24
£
Service user charges
11,534
Prepayments
436
Other Debtors
0
11,970
Analysis of cash at bank
As at 31
May-24
£
Bank balance held in NatWest
current account
17,538
Balance on Equals purchase
card
256
Cash
251
18,045
12. Analysis of current liabilities and long term creditors
As at 31
May-24
£
Trade Creditors
1,200
Other Creditors
2,000
3,200
As at 31
May-23
£
9,269
417
0
9,686
As at 31
May-23
£
12,710
188
142
13,040
As at 31
May-23
£
1,200
0
1,200

There are no long term creditors.

Annual Report and Accounts Notes to the Accounts

Page 24

13 Analysis of movements on each fund.

----- Start of picture text -----
B/F 01/06/2023 Incoming Outgoing Transfers 31/05/2024
Resources Resources
£ £ £ £ £
Unrestricted Funds
General fund 745 99,427 88,218 11,955
Designated funds
Business development 20,515 2,500 7,578 15,437
Members events 287 636 923 0
Winter warmth support 0 0
Staff benefits 209 209 0
Equipment Fund 1,656 1,214 442
Total Funds 23,412 102,563 98,142 0 27,834
----- End of picture text -----

Previous year comparatives

B/F 01/06/2022 Incoming
Resources
Outgoing
Resources
Transfers 31/05/2023
£ £ £ £ £
Unrestricted Funds
General fund 2,511 83,293 87,890 2,831 745
Designated funds
Business development 25,505 2,500 7,490 20,515
Members events 1,812 1,525 287
Winter warmth support 480 480 0
Staff benefits 500 291 209
Equipment Fund 7,294 2,807 (2,831) 1,656
Total Funds 37,602 86,293 100,483 0 23,412

Annual Report and Accounts Notes to the Accounts

Page 25

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF FAVELL HOUSE DAY SERVICES

This report is on the accounts of the charity for the period ended 31st May 2024 which are set out on pages 17 - 25 of this report.

Respective responsibilities of the trustees and the examiner

The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is 'limited to those matters set out in the statement below.

Independent examiner's statement

In the course of my examination, no matter has come to my attention:

have not been met; or

Date 1 October 2024

Name Joanna Halcrow

Annual Report and Accounts Examiners opinion

Page 26