## **Trustees’ Annual Report for the period**
**From 1[st] July 2024 To 30[th] June 2025**
## **Charity name: Village Rwanda UK**
## **Charity registration number: 1162004**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve poverty in a remote rural community in
Rwanda by providing education, training,
healthcare projects and the necessary support to
enable individuals to generate a sustainable
income and be self-sufficient.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|VRUK raises funds in the UK and works in partnership
with Gihembo Forward (GiFo), a local Rwandan NGO.
GiFo manage an Early Years Children's Centre and
Nursery School and a number of income generation
projects at Gasundwe in Gihombo, Rwanda.
The funds VRUK send to GiFo pay for:
●
A full-time representative responsible for ensuring
liaison with local government and implementation
of co-ordinated annual plans ,
●
Shared responsibility for the upkeep of a building
in which to deliver services for the surrounding
community,
●
The services of teachers, cook and night
watchman,
●
Teaching resources,
●
A term time daily feeding programme to deliver
protein enhanced porridge for all children who
come to the nursery
●
A range of mutually agreed income generation
projects.
The trustees and associates of VRUK endeavour to
make an annual visit to Rwanda and require regular
verbal, written and photographic reports from the
representative to enable oversight of:
●
the ongoing development of the Children’s Centre
and ensure the service is of good quality,
●
to ensure the income generation projects are
being implemented to agreed specifications
(Agreements of Expectation).
VRUK are also seeking to improve healthcare
provision for the children and their parents, by
improving links with existing local agencies.|
|||The public benefits of these co-ordinated efforts are
considerable. The work of VRUK focuses on Early
Years education (which is not funded by government)
in an inaccessible part of Rwanda. Approximately 80
children between 4 and 6 years of age attend the
nursery. They benefit from the enhanced nutrition
provided each day and from interactive learning which
enables them to achieve basic skills. On leaving the
nursery, children can walk to their local primary school
(about 2 hours walk away), being stronger physically
and intellectually more able than they would be
without this service.
The Nursery and Children's Centre has enabled
parents, particularly mothers, to see the benefits of
good nutrition and quality interactive learning for their
children. Parents and the local population have also
had opportunities to participate in income generation
projects, which has a benefit for the whole community.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance issued by
the Charity Commission on public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|None|
|Policy on social investment
including program related
investment|Para 1.38|None|
|Contribution made by
volunteers|Para 1.38|Apart from the paid representative in Rwanda, no
staff are paid by the charity and all work is done
on a voluntary basis.|
|Other|||
||||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The period from July 2024 to June 2025, was one
of continuing activity and development. VRUK
Trustees, working with the local representative for
GiFo and the local people have continued to
achieve improvements and benefits.
**Organisational achievements of VRUK**
●**Effective financial management and**
**fundraising**- Fundraising is mainly from
regular donations and during 2024/25 VRUK
income has been stable.
●**Financial tracking**– this has continued with
effective systems for online monitoring of
transfers to our Rwandan bank account and
withdrawals for items of agreed expenditure
to support identified projects.
●**Organisational efficiency**– VRUK hold
regular bi monthly trustee meetings. These
are mainly virtual with an annual face-to-face
meeting in August. Project management and
accountability continues via ongoing
improvements to a well-established system of
Agreements of Expectations to set the
anticipated parameters of our project
investment. VRUK has continued to update
the charity website and sends out bi-annual
newsletters. VRUK planning systems
continue to be effective and we share these
plans with GiFo and are responsive to their
planning. The process is reciprocal.
●**Increasing local capacity**- this is mainly by
supporting income generation initiatives and
holding the local NGO increasingly to account
for initiating, implementing and reporting on
these developments. The VRUK local
representative works to strengthen these
projects and he has an annual performance
appraisal.
**Monitoring**
● There have been no visits by trustees during
the reporting period.
● Electronic communication between the local
representative is monthly and the outcomes
are written up and circulated to all trustees.
● Trustees
have
agreed
to
undertake a
strategic review during the period June 2025
to November 2025.|
|---|---|---|
**Developments in Rwanda** ● The Children’s Centre continues to deliver Early Years education services to seventy 3-5year olds. ● A well-resourced learning environment is provided for the children and teaching staff to learn, work and play. Two teachers work under the oversight of a GiFo board member - a local primary deputy headteacher. ● Quality interactive teaching methods are being used and teachers are being trained through government courses and other NGO providers. ● The children are provided with a meal of beans and rice or protein porridge on all five days of the week. This has eradicated almost all cases of malnutrition in these young children. ● The health worker makes regular visits to give vaccinations, promote family well-being and healthy eating at the termly Parents’ meetings. ● VRUK also pay for an adult training programme in house building skills. ● The VRUK representative is working to support the income generation projects currently agreed between VRUK and GiFO. These are written up and form part of the local government organisation for NGOs (JADF). All agreed projects have Agreement of Expectations and the impact of the activities is reported back verbally, photographically and in writing. Impact has been positive and learning for the future noted. ● The local VRUK representative, participates in Rwanda Education NGO Coordination Platform (RENCP) ● A representative from the Rwanda Development Board (RDB) visited the local NGO during the reporting period and no concerns were reported. Formal feedback is awaited.
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|||
|---|---|---|---|---|
|You may choose to include further statements where relevant about:|||||
||Achievements against||As described above, projects were assessed||
||objectives set||against Agreements of Expectations and broadly||
|||Para 1.41|meet objectives. The charity continues to||
||||develop the capacity of people to report on the||
||||outcomes of investment in businesses.||
||Performance of fundraising||No fundraising targets set for 2024/5||
||activities against objectives||||
||set||||
|||Para 1.41|||
||Investment performance||The charity has no investments.||
||against objectives||||
|||Para 1.41|||
||Other||||
||||||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Carried forward at the end of the period £11,797|
|---|---|---|
|
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|VRUK policy on reserves is that we wish to
ensure that salaries of Rwandan employees can
be covered for a period of 6 months should
donations cease.|
|Amount of reserves held|Para 1.22|£1000 (approx. cost of 6 month salaries)|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
deficit|Para 1.24|Not applicable|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no immediate concerns.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charity relies on six principal sources of
funds
● Regular monthly supporters/donors
● Single donations from individuals
● Single donations from companies with a
social responsibility strategy
● Sponsored events
● Promotional entertainment events
● Grant funding from UK grant making
bodies.
All funds are directed toward key objectives.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|VRUK does not invest other than in
essential bank accounts.|
|A description of the principal
risks facing the charity|Para 1.46|The charity maintains a risk register listing
principal risks and mitigations. The key
risks facing the charity are,
● Insufficient income to meet
commitments.
● Inadequate reserves to manage
temporary loss of income.
● Funds in Rwanda misapplied.
● Increase in cost of providing services in
Rwanda.|
● Over-reliance on key people in Rwanda Trustees review the mitigations to these risks continuously. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||||
|---|---|---|---|
|Type of governing document|Para 1.25||Constitution|
|How is the charity
constituted?|Para 1.25||CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25||VRUK continues to actively seek new trustees
with an understanding and interest in Rwanda
although our numbers are currently stable..
Advertisement during the reporting period via the
VRUK newsletter and on an appropriate charity
website has enabled new appointments to be
made during the reporting period. Constitutional
provisions enable trustees to appoint.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:||||
|
Policies and procedures
adopted for the induction
and training of trustees.|
Para
1.51|
Induction is individually tailored as required and
ongoing as needed.||
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para
1.51|VRUK is a very small charity, where the trustees
have equal powers and shared responsibilities.
VRUK seeks to work in England with any overseas
development and fundraising organisations which
are supportive of our aims. In Rwanda, VRUK
works closely with Gihembo Forward (GiFo) our
local partner NGO, as well as local government
and health organisations in promoting the work of
the Children’s Centre.
VRUK has introduced a new level of
Involvement and appointed a small number of
ex-trustees as Associates to assist in very specific
tasks working with a nominated trustee.||
|Relationship with any
related parties|Para
1.51|||
|Other||||
## **Reference and Administrative details**
|Charityname|VillageRwanda UK|
|---|---|
|Other name the charity uses|VRUK|
|Registered charity number|1162004|
|
Charity’s principal address|19 West Green, Heighington, DL5 6RA|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**|
|---|---|---|---|---|
||Patricia Atherton|Chair|||
||Lynne Gregory|Secretary|||
||Petronella Spivey|trustee|||
||PhillipAdams|trustee|||
||AndyHopkins|trustee|||
||Ruta Kanyandeke|trustee|From October 24||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lynne Gregory **Position (eg Secretary,** Secretary **Chair, etc) Date** 6th October 2025
**Charity Name No (if any) Village Rwanda UK 1162004**
## **Receipts and payments accounts**
**CC16a**
|**For the period**
**from**|Period start date
01/07/2024|**To**|
|---|---|---|
## **Section A Receipts and payments**
**Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Donations||**-**|**13,852-**|||**-**|**--**|||**-**|**--**|||**-**|**13,852-**|||**-**|**13,279-**||
|Fundraising events||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|Gift Aid||**-**|**2,031-**|||**-**|**--**|||**-**|**--**|||**-**|**2,031-**|||**-**|**--**||
|Bank Interest||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**15,883-**|||**-**|**--**|||**-**|**--**|||**-**|**15,883-**|||**-**|**13,279-**||
|**_Sub total_**_(Gross income for AR)_|||||||||||||||||||||
|**_Sub total_**_(Gro_|_ss income for AR)_|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||
|**A2 Asset and investment sales,**||||||||||||||||||||||
|**(see table).**||||||||||||||||||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||||||||||||||||||||
||**_Total receipts_ **||**-**|**15,883-**|||**-**|**--**|||**-**|**--**|||**-**|**15,883-**|||**-**|**13,279-**||
||**_Total receipts_ **||**-**|**15,883-**|||**-**|**--**|||**-**|**--**|||**-**|**15,883-**|||**-**|**13,279-**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**A3 Payments**||||||||||||||||||||||
|Wages & Salaries|||**-**|**1,603-**|||**-**|**--**|||**-**|**--**|||**-**|**1,603-**|||**-**|**2,516-**||
|Community Development|||**-**|**15,576-**|||**-**|**--**|||**-**|**--**|||**-**|**15,576-**|||**-**|**6,663-**||
|Miscellaneous expenses|||**-**|**156-**|||**-**|**--**|||**-**|**--**|||**-**|**156-**|||**-**|**124-**||
|Training|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**92-**||
CCXX R1 accounts (SS)
02/11/2025
1
|Income Generation Projects|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Food and Feeding programme|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**320-**||
|Hosting fees and IT Consumables|||**-**|**204-**|||**-**|**--**|||**-**|**--**|||**-**|**204-**|||**-**|**115-**||
|Bank Charges|||**-**|**86-**|||**-**|**--**|||**-**|**--**|||**-**|**86-**|||**-**|**--**||
|Exchange rate loss|||**-**|**107-**|||**-**|**--**|||**-**|**--**|||**-**|**107-**|||**-**|**--**||
||**_Sub total_ **||**-**|**17,732-**|||**-**|**--**|||**-**|**--**|||**-**|**17,732-**|||**-**|**9,830-**||
|||||||||||||||||||||||
||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**A4 Asset and investment**|||||||||||||||||||||
|**purchases, (see table)**|||||||||||||||||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||||||||||||||||||||
|**_Total payments_ **||**-**|**17,732-**|||**-**|**--**|||**-**|**--**|||**-**|**17,732-**|||**-**|**9,830-**||
||||||||||||||||||||||
|**_Net of receipts/(payments)_ **||**-**|**1,849-**|||**-**|**--**|||**-**|**--**|||**-**|**1,849-**|||**-**|**3,450-**||
|**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**A6 Cash funds last year end**||**-**|**13,646-**|||**-**|**--**|||**-**|**--**|||**-**|**13,646-**|||**-**|**10,196-**||
|**_Cash funds this year end_ **||**-**|**11,797-**|||**-**|**--**|||**-**|**--**|||**-**|**11,797-**|||**-**|**13,646-**||
||||||||||||||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||||**funds**||||||||**funds**||
|||||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B1**|**Cash funds**|Co-operative Bank (UK)|||**-**|**1,238-**|||**-**|**--**|||**-**|**--**||
|||Bank of Kigali (Rwanda)|||**-**|**10,559-**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**_Total cash funds_**|||**-**|**11,797-**|||**-**|**--**|||**-**|**--**||
|||(agree balances with receipts and payments account
(s))|||OK||||OK||||OK|||
|||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**||
|||||||**funds**||||||||**funds**||
CCXX R2 accounts (SS)
02/11/2025
2
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**to nearest £**|**to nearest £**|**to nearest £**|
|---|---|---|---|---|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
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|||**-**
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**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||||**Current value**
**(optional)**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**Current value**
**(optional)**|
||||**-**
**--**|**-**
**--**|
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**--**|**-**
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**--**|**-**
**--**|
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CCXX R3 accounts (SS)
02/11/2025
3
|**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Signature|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
Print Name
Andy Hopkins (Treasurer and Trustee)|**When due**
**(optional)**|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Andy Hopkins (Treasurer and Trustee)|02/08/2025|
|||||
CCXX R4 accounts (SS)
02/11/2025
4