## **Trustees’ Annual Report for the period**
**From 1[st] July 2022 To 30[th] June 2023**
## **Charity name: Village Rwanda UK**
## **Charity registration number: 1162004**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve poverty in remote rural communities in
Rwanda by providing education, training,
healthcare projects and the necessary support to
enable individuals to generate a sustainable
income and be self-sufficient.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|VRUK raises funds in the UK and works in partnership
with Gihembo Forward (GiFo), a local Rwandan NGO
to provide support and management for an Early
Years Children's Centre and Nursery School at
Gasundwe in Gihombo, Rwanda.
The funds VRUK send to GiFo pay for:
•
A full-time representative responsible for ensuring
liaison with local government and implementation
of co-ordinated annual plans ,
•
Shared responsibility for the upkeep of a building
in which to deliver services for the surrounding
community,
•
The services of teachers, cook and night
watchman,
•
Teaching resources,
•
A term time daily feeding programme to deliver
protein enhanced porridge for all children who
come to the nursery
•
A range of mutually agreed income generation
projects.
The trustees and associates of VRUK make regular
visits and require verbal, written and photographic
reports from the representative to enable oversight of:
•
the ongoing development of the Children’s Centre
and ensure the service is of good quality,
•
to ensure the income generation projects are
being implemented to agreed specifications
(Agreements of Expectation).
VRUK are also seeking to improve healthcare
provision for the children and their parents, by
improving links with existing local agencies.
The public benefits of these co-ordinated efforts are
considerable. The work of VRUK focuses on Early
Years education (which is not funded by government)
in an inaccessible part of Rwanda. Approximately 100|
|||children between 4 and 6 years of age attend the
nursery. They benefit from the enhanced nutrition
provided each day and from interactive learning which
enables them to achieve basic skills. On leaving the
nursery, children can walk to their local primary school
(about 2 hours walk away), being stronger physically
and intellectually more able than they would be
without this service.
The Nursery and Children's Centre has enabled
parents, particularly mothers, to see the benefits of
good nutrition and quality interactive learning for their
children. Parents and the local population have also
had opportunities to participate in income generation
projects, which has a benefit for the whole community.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance issued by
the Charity Commission on public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|None|
|Policy on social investment
including program related
investment|Para 1.38|None|
|Contribution made by
volunteers|Para 1.38|Apart from the paid representative in Rwanda, no
staff are paid by the charity and all work is done
on a voluntary basis.|
|Other|||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The period from June 2022 to July 2023, was one
of continuing activity and development. The
economic impact of the Covid pandemic globally
and the consequences continue in Rwanda.
VRUK Trustees, working with the local
representative, GiFo and the local people have
achieved a great deal.
**Organisational achievements**
•
**Effective financial management and**
**fundraising**- Fundraising is mainly from
regular donations and during 2022/23 VRUK
has sought to make good use of reserves out
in the field rather than holding them in the
bank.
•
**Financial tracking**– this has continued with
effective systems for online monitoring of
transfers to our Rwandan bank account and
withdrawals for particular items of agreed
expenditure to support identified projects.
•
**Organisational efficiency**– VRUK hold
regular trustee meetings as required and
these have been a mixture of virtual and face-
to-face meetings. Project management and
accountability continues via a well-
established system of Agreements of
Expectations to set the anticipated
parameters of our project investment. VRUK
has continued to update the charity website
and sends out regular newsletters. VRUK
planning systems continue to be effective and
we share these plans with GiFo and are
responsive to their planning. The process is
reciprocal.
•
**Increasing local capacity**- this is mainly by
supporting income generation initiatives and
holding the local NGO increasingly to account
for initiating, implementing and reporting on
these developments. The VRUK local
representative works to strengthen these
projects and he has an annual performance
appraisal.
**Monitoring**
•
Two trustees visited in September 2022 and
saw houses built as part of a training
programme, beneficiaries of animal husbandry
and income generation projects as well as the
school and feeding programme.
•
The secretary and an associate of VRUK
visited Rwanda during April 2023 and reported
back to trustees and donors.
•
Electronic communication between the local
representative is scheduled, regular and the
outcomes written up and circulated.
**Developments in Rwanda**
•
The Children’s Centre continues to deliver|
|---|---|---|
||Early Years education services to seventy 3-|
|---|---|
||5year olds.|
|•|A well-resourced learning environment is|
||provided for the children and teaching staff to|
||learn, work and play. Two teachers work|
||under the oversight of a GiFo board member -|
||a local primary deputy headteacher.|
|•|Quality interactive teaching methods are|
||being used and teachers are being trained|
||through government courses and other NGO|
||providers.|
|•|There has been a visit from a member of the|
||Rwanda Education Board who expressed|
||great satisfaction with the provision.|
|•|The children are provided with a meal of|
||beans and rice or protein porridge on all five|
||days of the week. This has eradicated almost|
||all cases of malnutrition in these young|
||children.|
|•|The health worker makes regular visits to|
||give vaccinations, promote family well-being|
||and healthy eating at the termly Parents’|
||meetings.|
|•|The VRUK representative is working to|
||support the income generation projects|
||currently agreed between VRUK and GiFO.|
||These are written up in Rwanda and form part|
||of the local government organisation for|
||NGOs (JADF). All agreed projects have|
||Agreement of Expectations and the impact of|
||the activities is reported back verbally.|
||Photographically and in writing. Impact has|
||been positive and learning for the future|
||noted.|
|•|The area has been badly affected by flooding|
||and the charity has provided e,ergency aid in|
||response.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|As described above, projects were assessed
against Agreements of Expectations and broadly
met objectives. The charity continues to develop
the capacity of people to report on the outcomes
of investment in businesses.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|No fundraising targets set for 2022/3|
|Investment performance
against objectives|Para 1.41|The charity has no investments.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
ofthe period|Para 1.21|Carried forward at the end of the period
£10,198|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|VRUK policy on reserves is that we wish to
ensure that salaries of Rwandan employees
can be covered for a period of 6 months should
donations cease.|
|Amount of reserves held|Para 1.22|£836 (6 months cost of salaries)|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
deficit|Para 1.24|Not applicable|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no immediate concerns.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity relies on 5 principal sources of
funds
•
Regular monthly supporters/donors
•
Single donations from individuals
•
Single donations from companies with a
social responsibility strategy
•
Sponsored events
•
Promotional entertainment events
All funds are directed toward key
objectives.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|VRUK does not invest other than in
essential bank accounts.|
|A description of the principal
risks facing the charity|Para 1.46|The charity maintains a risk register listing
principal risks and mitigations. The key
risks facing the charity are,
•
Insufficient income to meet
commitments.
•
Inadequate reserves to manage
temporary loss of income.
•
Funds in Rwanda misapplied.
•
Increase in cost of providing services in
Rwanda.
•
Over-reliance on key people in Rwanda
Trustees review the mitigations to these
risks continuously.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|Constitution|
|How is the charity
constituted?|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|VRUK has actively sought to recruit new trustees
as turnover has increased. Advertisement during
the reporting period via the VRUK newsletter and
on an appropriate charity website has enabled
new appointments to be made during the
reporting period. Constitutional provisions enable
trustees to appoint.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees.|Para
1.51|Induction is individually tailored as required and
ongoing as needed.|
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para
1.51|VRUK is a very small charity, where the trustees
have equal powers and shared responsibilities.
VRUK seeks to work in England with any overseas
development and fundraising organisations which
are supportive of our aims. In Rwanda, VRUK
works closely with Gihembo Forward (GiFo) a local
NGO, as well as local government and health
organisations in promoting the work of the
Children’s Centre.
VRUK has introduced a new level of
Involvement and appointed a small number of ex-
trustees as Associates to assist in very specific
tasks working with a nominated trustee.|
|Relationship with any
related parties|Para
1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Village Rwanda UK|
|---|---|
|Other name the charity uses|VRUK|
|Registered charity number|1162004|
|Charity’s principal address|19 West Green, Heighington, DL5 6RA|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Patricia Atherton|Chair|||
||Lynne Gregory|Secretary|||
||Petronella Spivey|trustee|||
||Ann Durrant|trustee|Until 1stApril 2023||
||Darryl Gregory|trustee|Until 15thJanuary2023||
||Margo Park|trustee|Until 15thJanuary2023||
||PhillipAdams|trustee|From 15thJanuary2023||
||Ruta Kanyandekwe|trustee|From 15thJanuary to 31st
March 2023||
||AndyHopkins|trustee|From 1st April 2023||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
_**For the period from 01 July 202**_ **2** _**to 30 June 202**_ 3
## **Charity No: 1162004**
Find out more www.villagerwandauk.com
Village Rwanda UK
Period end date: 30/06/202 6
## **Reference and Administrative Information**
## **Charity Name:**
**Charity Registration Number:**
**Contact Address:**
**Trustees: Bankers:**
||Village Rwanda UK||
|---|---|---|
||||
||1162004||
||||
||19 West Green,||
||Heighington||
||County Durham||
||DL5 6RA||
||||
||Patricia Atherton|Chair|
||Petronella Spivey|Trustee|
||Lynne Gregory|Secretary|
||Philip Adams|Trustee|
||AndyHopkins|Treasurer|
||||
||Coop Bank||
||PO Box 250||
||Delf House||
||Southway||
||Skelmersdale||
||WN8 6WT||
|**Village Rwanda UK**|**Village Rwanda UK**||**No: 1162004**|||
|---|---|---|---|---|---|
|**Receipts**|**andpayments accounts**||||**CC16a**|
|**For the period**
**from**|**01/07/2022**
|**To**|**30/06/2023**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**12,054**
**-**
**1,457**
**-**
**-**
**13,511**
**-**
**-**
**-**
**13,511**
**1,676**
**12,124**
**172**
**-**
**-**
**252**
**122**
**14,346**|**Restricte**
**d funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest**
**£**
**12,054**
**-**
**1,457**
**-**
**-**
**-**
**13,511**
**-**
**-**
**-**
**13,511**
**1,676**
**12,124**
**12,124**
**-**
**-**
**252**
**122**
**14,346**|**Last year**
**to the nearest**
**£**|
|Donations|**12,054**||||**11,060**|
|Fundraisingevents|**-**||||**-**|
|Gift aid|**1,457**||||**1,765**|
|Theo's Masters|**-**||||**-**|
|Bank interest|||||**3**|
||**-**||||**-**|
|**_Sub total_**|**13,511**||||**12,828**|
|||||||
|**A2 Asset and investment**
**sales, (see table).**||||||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||||**12,828**|
|||||||
|Wages & Salaries|**1,676**|**-**|**-**|**1,676**|**2,428**|
|CommunityDevelopment|**12,124**|**-**|**-**|**12,124**|**6,633**|
|Miscellaneous expenses|**172**|**-**|**-**|**12,12**|**621**|
|Training|**-**|**-**|**-**|**-**|**-**|
|Income Generation Projects|**-**|**-**|**-**|**-**|**5,382**|
|Food & Feeding programme|**252**|||**252**|**-**|
|Hosting fees and IT Consumables|**122**|**-**|**-**|**122**|**211**|
|**_Sub total_**|**14,346**|**-**|**-**|**14,346**|**15,276**|
|Hosting fees and IT Consumables
**_Sub total_**|**122**
**14,346**|**-**
**-**|**-**
**-**|**122**
**14,346**|**122**
**14,346**|**211**
**15,276**|
|---|---|---|---|---|---|---|
|**A4 Asset and investment**
**purchases, (see table)**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**14,346**
**(835)**|||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**15,276**|
||||||||
|||||**(835)**||**(2,448)**|
|||||**-**||**-**|
|||||**11,031**||**13,480**|
|||||**10,196**
||**11,031**|
||||||||
|Co-operative Bank (UK)
Bank of Kigali (Rwanda)
**Total**|**£**
7,512
2,686
**10,198**|**RWF**|||||
**Period end date: 30/06/202 3**
**Village Rwanda UK**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|
|---|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two
trustees on behalf of all
the trustees
**B1 Cash funds**
**B3 Investment assets**
**B2 Other monetary**
**assets**
**B5 Liabilities**
**B4 Assets retained for**
**the charity’s own use**|**Details**
Co-operative Bank(UK)
Bank of Kigali(Rwanda)
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**|
||||**7,512**||**-**||**-**|
||||**2,686**||**-**||**-**|
||||**-**||**-**||**-**|
||||**10,198**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||Not applicable||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||See details in Annual Report
||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
||Not applicable - all amounts
owed relating to the period
ended 30 June 2023were
settled prior to the period end.||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||Signature||Print Name||||Date of
approval|
||Andy Hopkins||Ann Durrant (Treasurer & Trustee)||||08/04/2024|
|||||||||
**Village Rwanda UK**
**Period end date: 30/06/2022**
## **Section C Notes to the Accounts**
**C1 Nature and purpose of funds** Unrestricted funds are available for general charitable activity in accordance with the charity's purpose.
|**C3 Trustee expenses -**
**details**
**C2 Trustee**
**remuneration - details**
**C4 Transactions with**
**trustees and**
**connected persons**|**Authority under whichpaid**|**Authority under whichpaid**|**Authority under whichpaid**|**£**|
|---|---|---|---|---|
||Not applicable - no monies paid to trustees in the period.|||**-**|
|||||**-**|
|||||**-**|
||||**Number of**
**trustees**|**£**|
||
Not applicable - no monies paid to trustees in
the period.||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Nature of**
**relationship**
**Nature of**
**transaction**||**Transaction**
**amount (£)**|**Balance**
**outstanding at**
**period end (£)**|
||Not applicable - no transactions with trustees
or connected persons in the period.||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|