Trustees' Annual Report for the period
Period start date Period end date T From 1st July 2020 o 30th June 2021
Section A Reference and administration details
Charity name Village Rwanda UK Other names charity is known by VRUK Registered charity number (if any) 1162004 Charity's principal address 19 West Green, Heighington County Durham Postcode DL5 6RA
Names of the charity trustees who manage the charity
Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any) 1 Patricia Atherton Chair VRUK 2 Ann Durrant Treasurer VRUK 3 Margo Park Trustee VRUK 4 Lynne Gregory Secretary VRUK 5 Darryl Gregory Trustee VRUK Trustee April 21 to April 24 VRUK 6[Petronella ] Spivey
7
8
9
10
TAR
March 2012
1
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
Constitution
TAR
March 2012
2
Trust
How the charity is constituted
(eg. trust, association, company)
Co-opted with agreement by all other trustees Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
Induction and Training For new trustees this is undertaken individually.
- policies and procedures adopted for the induction and training of trustees;
Organisational Structure
• the charity’s organisational VRUK is a very small charity and the trustees have equal powers and structure and any wider shared responsibilities. VRUK seeks to work in England with any network with which the charity overseas development and fundraising organisations which are works; supportive of our aims. In Rwanda, VRUK works closely with Gihembo • relationship with any related Forward (GiFo) a local NGO and also local government and health parties; organisations to promote the work of the Children’s Centre. • trustees’ consideration of trustees’ consideration of Risk Management
• trustees’ consideration of trustees’ consideration of Risk Management major risks and the system We believe our major risks relate to working in a developing country with and procedures to manage different expectations. In order to quantify and minimise those risks, them. trustees make regular/annual visits to Rwanda to ensure adequate financial reporting and observe continuing progress against planned targets in our Annual Plan. Covid has interrupted these visits but trustees have used increased levels of virtual meetings with personel in Rwanda to monitor and manage what is happening.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To relieve poverty in remote rural communities in Rwanda by providing education, training, healthcare projects and the necessary support to enable individuals to generate a sustainable income and be selfsufficient.
TAR
March 2012
3
VRUK raises funds and works in partnership with Gihembo Forward (GiFo), a local NGO to support and manage an early years children's centre and nursery school at Gasundwe in Gihombo, Rwanda.
The funds VRUK send to GiFo pay for the following, - a representative, - a building to deliver services in the surrounding community, - the services of a education staff, cook and night watchman, - teaching resources, - protein enhanced porridge for the children who come to school malnourished, - Income generation projects. Summary of the main activities The trustees of VRUK make regular visits and require verbal, written and undertaken for the public photographic reports to oversee, benefit in relation to these • the ongoing development of the children’s centre and ensure the objects (include within this service is of good quality, section the statutory • to ensure the income generation projects are being implemented to declaration that trustees have agreed specification (Agreements of Expectations). had regard to the guidance issued by the Charity VRUK are also seeking to improve healthcare provision (for the children and Commission on public benefit) their parents) by improving links with existing local agencies.
The public benefits are considerable as the work of VRUK focuses on early education in an inaccessible part of Rwanda. Approximately 100 children between 4 and 6 years of age attend the nursery and benefit from the enhanced nutrition provided each day and the interactive learning which enables them to make good progress with basic skills. The children leaving the nursery to start walking to their local primary school (about 2 hours walk away) are stronger physically and intellectually than without this service. The nursery and children's centre has enabled parents, particularly mothers to benefit from seeing the interactive learning and also the opportunity to participate in income generation projects.
Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
TAR
March 2012
4
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and erformance p
TAR
March 2012
5
Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
The period from June 2020 to July 2021, was one of continuing development in spite of the Covid pandemic and the consequent impact on livlihoods in Rwanda. Trustees, the local representative and the local people achieved a great deal. Organisational achievements • Effective fundraising - this is mainly from regular donations. • Financial tracking has improved with effective systems for online monitoring of transfers to our Rwandan bank account and also withdrawals for particular items of agreed expenditure to support identified projects. • Organisational efficiency – VRUK hold regular trustee meetings as required and these have been virtual meetings during Covid lockdown. Improvements during this time include a focus on project management and accountability by using Agreements of Expectations to set the anticipated parameters of our investment in a number of projects. VRUK has continued to update the charity website and sends out regular newsletters. VRUK planning systems continue to be effective and we share these plans with GiFo and are responsive to their planning. The process is reciprocal. • Increasing local capacity - this is mainly by supporting income generation initiatives and holding the local NGO increasingly to account for initiating, implementing and reporting on these developments. The VRUK local representative works to strengthen these projects and he has an annual performance appraisal. • Monitoring - It has not been possible to visit Rwanda during this reporting period but electronic communication has increased in quality and volume and this is linked to a shared electronic overview of progress in the field. Developments in Rwanda • The Children’s Centre continues to function to deliver early education services to the children and a better learning environment has been made available for the children and teaching staff to work in and enjoy. Two new teachers have been recruited (to replace staff) and they work under the oversight of a trustee who is also a local Deputy Head teacher. Good quality educational resources are being used. • The Nursery education service was suspended according to government directive but the feeding programme continued with GiFo members providing packages of porridge ingredients for local families with children of nursery age during these periods. • The VRUK representative is working to support the income generation projects currently underway. These have been subject to written reports and the impact of the activities has been positive. • Covid-19 lockdown continues to affect the local economy and day to day life considerably.
TAR
March 2012
6
Section E Financial review
VRUK is carrying forward a balance of £13,480.25 (30[th] June 2021). Our Brief statement of the charity’s policy on reserves is that we wish to ensure that salaries of Rwandan policy on reserves employees can be covered for a period of 6 months should donations cease.
Details of any funds materially in deficit
Further financial review details (Optional information)
-
The charity relies on 5 principle sources of funds
-
You may choose to include 1. Regular monthly supporters/donors
-
additional information, where 2. Single donations from individuals
-
relevant about: 3. Single donations from companies with a social responsibility
-
• the charity’s principal strategy sources of funds (including 4. Sponsored events any fundraising); 5. Promotional entertainment events
-
how expenditure has supported the key objectives All funds are directed toward key objectives. of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
VRUK does not invest other than in essential bank accounts.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
TAR
March 2012
7
Signature(s)
Full name(s) Lynne Gregory
Position (eg Secretary, Secretary Chair, etc) Date ????
TAR
March 2012
8
RECEIPTS AND PAYMENTS ACCOUNTS
For the period from 01 July 2020 to 30 June 2021
Charity No: 1162004
Find out more www.villagerwandauk.com
Period end date: 30/06/2021
Village Rwanda UK
Reference and Administrative Information
| Charity Name: Charity Registration Number: Contact Address: Trustees: Bankers: |
Village Rwanda UK 1162004 19 West Green, Heighington County Durham DL5 6RA Chair Trustee Secretary Trustee Treasurer Coop Bank PO Box 250 Delf House Southway Skelmersdale WN8 6WT Darryl Gregory Ann Durrant Patricia Atherton Margo Park Lynne Gregory |
|---|---|
| 30/06/2021 To 01/07/2020 For the period from Receipts and payments accounts No: 1162004 Village Rwanda UK |
CC16a |
|---|---|
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricte d funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| Donations Fundraising events Gift aid Theo's Masters |
10,520 - 1,415 660 - - |
- - - - - - |
- - - - - - |
10,520 - 1,415 660 - - |
8,172 1,460 1,446 - - - |
| Sub total A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments Wages & Salaries Community Development Miscellaneous expenses Training Income Generation Projects Food & Feeding programme Hosting fees and IT Consumables Sub total A4 Asset and investment purchases, (see table) Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
12,595 - - - 12,595 1,977 5,636 52 1,283 3,929 - 600 13,476 - - - 13,476 (881) - 14,362 13,480 |
- - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - - - |
12,595 | 11,078 |
| - - |
- | ||||
| - 12,595 1,977 5,636 52 1,283 3,929 - 600 13,476 |
- | ||||
| 11,078 | |||||
| 4,470 - 1,074 644 2,753 978 484 |
|||||
| 10,403 | |||||
| - - |
|||||
| - 13,476 (881) |
- | ||||
| 10,403 | |||||
| 675 | |||||
| - 14,362 |
- | ||||
| 13,686 | |||||
| 13,480 | 14,362 | ||||
| Co-operative Bank (UK) Bank of Kigali (Rwanda) Total |
£ 8,049 5,431 13,480 |
RWF 6,772,904 |
Period end date: 30/06/2021
Village Rwanda UK
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B3 Investment assets B2 Other monetary assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Co-operative Bank (UK) Bank of Kigali (Rwanda) Total cash funds (agree balances with receipts and payments account(s)) Details Not applicable Not applicable - all amounts owed relating to the period ended 30 June 2021 were settled prior to the period end. Details See details in Annual Report Details Details Signature Ann Durrant |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,049 - 5,431 - - - 13,480 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ann Durrant (Treasurer & Trustee) |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - Current value (optional) - - - - - Current value (optional) - - - - - When due (optional) Date of approval 08/10/2021 |
Period end date: 30/06/2021
Village Rwanda UK
| Section C Notes to the Accounts | Section C Notes to the Accounts |
|---|---|
| C1 Nature and purpose of funds C3 Trustee expenses - details C2 Trustee remuneration - details C4 Transactions with trustees and connected persons |
£ - - - Number of trustees £ - - - - - - Transaction amount (£) Balance outstanding at period end (£) - - - - - - - - Unrestricted funds are available for general charitable activity in accordance with the charity's purpose. Not applicable - no monies paid to trustees in the period. Authority under which paid Not applicable - no monies paid to trustees in the period. Not applicable - no transactions with trustees or connected persons in the period. Nature of relationship Nature of transaction |