## **CHESTERTON COMMUNITY PARTNERSHIP** ## **- ANNUAL TRUSTEES REPORT 2020 21** Like many charity organisations this has been a traumatic and challenging year with falling receipts and some internal problems relating to the poor work on the Main Hall floor replacement by Hill Residential (the builders of our Community Centre, opened in 2015) and damage doe to the acoustic panels which have to be replaced and cleaned thoroughly. Income fell from £ 23,406.67 (31,.03.2020) to £ 18,916.87 (31.03.2021) a drop of £4,480.90 or nearly 20%. This was cushioned by a grant of £ 10K from Cherwell District Council under the Small Businesses Grant Scheme. Expenditure rose from £ 21,087.27 to £ 30,040.19- an increase of £ 8,952.92 or 30%. This was due to the expenditure of £11,507 on the Village Hall improvements and the decision to maintain the employment of the Centre Manager during the lockdown periods. The Independent Examiners Report was completed on July 22th,2021 for the year ending 31[st] March 2021 by Stephen Chu, B.Sc, MBCS, CITP (retd) with no matters of concern highlighted. Quarterly meetings were held on zoom with mutual agreement being finalised on hire rates to the Chesterton Play Group who lease the Village Hall from the CIO s sole users. The current rate will rise from £ 4.60 per hour for 46 weeks to £ 5.00 per hour for a 2 year period up to 31[st] August 2023 (a 5% increase) Thankfully we were able to reach an agreement with Hill Residential whose contractors were installing a new Hall floor following the failure of the underlying screed to pay for the cost of repairing and cleaning the acoustic panels, some additional cleaner overtime and work on the servicing of the projection and sound equipment and storage costs. We are now, since the July 17[th] pronouncement, opening our doors to increased community use and through a grant from the COMF have been able to give free bookings to our local Evergreens group for a 12 month period and recently had a very successful picnic which was well attended by residents. A grant from the Lottery Community Fund will allow us to have an evening function targeting newcomers to the village over the past 2/3 years. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A liidependent Examiner's Report Report to the tfUSt8esl members of I p,,ti4èfSA, On accounts for tho year ended 51 2 021 Charity no (if any) 11é/2gg Set out on pages F&Thr I report to the truste8s on my examination of the accounts of the above chaiity Trusf) the year ended Responslblllties and As the charity ITUStees. you are respJ)nsible for the preparation of the basis of report accounts in accordance with the Charilies Act 2011 Phe Acr). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in (xrying out my examination. I have followed all the app15cable Diredions given by the Chaiity Commission under sedion 145(5Xb) of the Ad. Independent trhe charl￿S gross inc(xne exceeded £250.000 and l am qualtfied to examinefs statement undertake the examination by being a qualffied member of [ins8rt name of applicable listed tKMly]]. Delete [ ] if not applicable. I have completed my examination. I confimi that no material matters have come to my attention (other than that disdosed bek)w ') in ¢onneGtion with tt7e examirotion whidi gives me cause to believe that in. any matsrial res￿.: the aGcounting records ￿re rK)t kept in aerthan￿ with section 130 the a¢wunls dtd not accord with the a¢counting records" or the accounts did not comply vAth the applicable requirements con￿mIng the form and (x)ntent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that Ihe accounts give 8 1rue and fairf view which is not a matter considered as part of an indeperxlent examination. I have no concams and have come across no olher matters in connèction with the examination to whith attentton should be drawn in this report in order to enable a proper understaNlng of the ac(x)unts to be reached. . Please delete the in the brackets rfthey do not apply. Signed= Date: 12T- 2011 Name: STEPHEN CHU Relevant professional qualification{s) or body (rf any): 5sc, m6cs, cIrP 6Eèl lj IER October 2018 Address: Sectioii B Disclosure Only complete if the examiner need5 to highltght matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examinets). Glve here detalls of any items that the examiner wishes to dlsclose. IER October 2018 Chesterton Commun" Chari Infonnation Period Ended 31 March 2021 Partnershi Charity No.: 1161996 Trustees: Christine Boyer Philip Clarke (Chair) Denis Gaiger Fiona Rowe Alan Peck David Pheasey Tony Thompson Hilarywalbank Address: 2 Geminus Road Chesterton Bicester Oxon OX26 IBJ Independent Examiner: Stephen Chu 7 Scott Close Bicester Oxon OX26 2FB Bank: Barclays Bicester Chesterton Commun- Partnershi Statement of Income and Ex Period Ended 31 March 2021 nditure Income Receipts received Bank interest (Virgin money a/c) 18853.98 62.89 18916.87 Less Expenditure Payment made 30040.19 30040.19 Net monies reduced -11123.32 Add Balance Brought forward (3110312020) 38574.89 £ 27451.57 Reflected in Bank account movements Bank current account closing 3110312021 14670.68 Virgin Money (Development account) 12850.89 27521.57 70.00 Less Chqs not presented £ 27451.57