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2023-12-31-accounts

Cullingworth Village Hall Management Committee Ltd

Charity number 1161987

A company limited by guarantee number 08775806

Annual Report and Financial Statements

for the year ended 31 December 2023

Cullingworth Village Hall Management Committee Ltd

Annual Report and Financial Statements for the year ended 31 December 2023

Contents Page
Trustees' report 2 to 6
Examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

1

Cullingworth Village Hall Management Committee Ltd

Trustees' report for the year ended 31 December 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Janet Toner Chair Janice Stephenson Treasurer Sandie Millar Linda Copland Kathryn Toledano Susan Logan Dawn Dixon Andrew Allen

Resigned 17 April 2023 Resigned 11 March 2024 Registered in England and Wales Registered in England and Wales

Charity number 1161987 Company number 08775806

Registered and principal address Bankers Cullingworth Village Hall Nat West Bank plc United Trust Bank Limited Lodge Street 63 North Street One Ropemaker Street Cullingworth Keighley London Bradford BD13 5HB BD21 3SB EC2Y 9AW

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

Cullingworth Village Hall was first established as a charity on 25 May 1962. It currently stands on a site on Lodge Street, Cullingworth leased from Bradford Council for 125 years from 30 January 2018. The Hall was registered as a Company Limited by Guarantee on 14 November 2013 and is governed by a Memorandum & Articles of Association as amended by special resolution 27 March 2015. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

The building is managed by a committee who are directors of the company and trustees of the charity and are appointed by the members at the Annual General Meeting. The Memorandum and Articles of Association governs the appointment of trustees and the management of the charity. Positions on the Board shall be decided by election and the committee may appoint such sub-committees as it may consider necessary.

We actively seek to recruit committee members that reflect the make-up of the local community, drawing from a wide range of skills. We recruit via AGM notices, local adverts, social media, personal recommendation and direct approach.

2

Cullingworth Village Hall Management Committee Ltd Trustees' report (continued) for the year ended 31 December 2023

Objectives and activities

The charity's objects

For the public benefit, the promotion of community development by the provision of the facilities of a village hall for the use by the inhabitants of the parish of Cullingworth without distinction of political, religious or other opinions, including use for meetings, lectures, classes and for other forms of recreation and leisure time activities for the purpose of advancement and promotion of community development.

The charity's main activities

The prime objective is to provide a Village Hall for hire by residents of Cullingworth and others from the local and wider community without distinction of gender, sexual orientation, age, disability, nationality, race or political or religious opinions.

Two halls are available for meetings, recreation and leisure time activities, classes, private functions, fundraising events and use by local organisations.

In addition to offering space for hire, the Village Hall building also provides two spaces available for rental which are occupied by Cullingworth Pre-School and Latalia Italian Café.

The Management Committee and the running of the building is accomplished entirely by volunteers who live in Cullingworth.

Public benefit statement

The Cullingworth Village Hall Management Committee have due regard for the Charity Commission’s guidance on public benefit and take it into account when making decisions and when exercising their duties. We know that our purpose benefits the local and wider community by providing a venue with the opportunity for a wide range of activities and events, plus opportunities for individuals to volunteer. Together, these help to foster the well-being of our local community.

‘We are so lucky to have such a beautiful venue in our village. The best thing for yoga is that the floors are heated. This is such a luxury! In the summer we can open the windows and hear the birds singing during relaxation. Sometimes, we have the air conditioning on for those really hot days! It is a lovely big open space and always clean and tidy.

The village hall is run by an incredible group of volunteers who have always been supportive, helpful and responsive. They really contribute so much to the community and make it a lovely place to be! I’ve never had any problems with bookings, it’s always been smooth and easy! I really appreciate it.’

Kellyann – Kellyann Yoga

Achievements and performance

As planned, the path at the side of the building was widened for safety reasons. The flags on that path and the one at the front approach to the main entrance were replaced with tarmac which is easier to maintain. The foyer and halls were repainted to ensure the Village Hall continues to look clean and inviting. This is now an annual task.

In the grounds, work continues with hundreds of wild flowers planted from seedlings in Autumn to create a wild flower garden.

With careful financial management of the expenditure and a generous grant from Cullingworth Village Council to help cover the increased energy costs, the charity has been able to reduce the Net Surplus loss. We are grateful to the regular users of the hall, who accepted a temporary energy surcharge of 10%. As for many households and businesses, the significant increase in energy costs has been difficult to manage. However, new contracts for 2024-2027 have secured a substantial reduction in energy tariffs, albeit not yet back to previous levels.

A small grant to help cover some of the hall's operational costs was generously donated by Bradford Metropolitan District Council, whose support is much appreciated.

3

Cullingworth Village Hall Management Committee Ltd Trustees' report (continued) for the year ended 31 December 2023

Achievements and performance continued

A new website was commissioned from the local Tintintin Marketing consultancy and launched this year and the early signs are that it is helping to generate more booking enquiries. The new website provides more information and we hope to be able to use it to help promote the regular users offering fitness and leisure activities to local residents.

Lettings

We have seen an increase in booking requests for children’s parties, largely generated by the new website, which is proving to be very successful. We have two new regular groups who will start early in the new year and a wedding reception next summer. Several of our current regular groups have added new classes and local community groups are continuing to benefit from our excellent facilities and competitive rates.

We have a new Frequently Asked Questions sheet which gives a lot of information for hirers, including photographs and has been well received.

Bookings can be made by email and the address is advertised on social media, Village Hall noticeboards and the Village Hall website, which also shows a calendar of events and availability.

There are a comprehensive set of policies and a review system to ensure that these are kept current and relevant. Risk management is regularly reviewed.

Future Plans

The Charity is again looking forward to offering a fantastic facility to the local community. The excellent sound system and sound-proofing make this a perfect venue to welcome private functions, performance events and small conferences. A folk concert is planned for the first time in May 2024 and we hope to see a full house supporting this event.

Financial review

The net expenditure for the year was £11,135, including net expenditure of £1,012 on unrestricted funds and net expenditure of £10,123 on restricted funds.

Income

The principal source of revenue for the running of the new hall continues to be provided through letting fees and income from our tenants: Cullingworth Pre-School and Latalia Café.

Letting fees were in line with the budget.

As appropriate, grants are sought to support the charity.

In November, the committee met to look at ways of increasing income in the light of increased running costs.

Expenditure

Running costs continue to be carefully monitored against the budget. Variance to budget was minimal.

Annual service contracts continue to be in place. Repayments of the £50,000 loan from Bradford Council for the build have continued.

Detailed budgets are drawn up and monitored quarterly against actual financial performance to ensure sustainability and further development.

Going concern

The committee has not identified any material uncertainties that cast significant doubt on the organisation’s ability to continue as a going concern in the short to medium term based on the post-Covid financial performance of the charity in 2023 and the continued support from our local community.

4

Cullingworth Village Hall Management Committee Ltd

Trustees' report (continued) for the year ended 31 December 2023

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £102,509.

Unrestricted reserves for cash flow and emergencies:

Reserves are to be maintained to cover any negative cash flow and emergencies (e.g. boiler/heating breakdown or damage to flooring/equipment). The level of such reserves to be between six months and two years expenditure - which amounts to between £17,500 and £70,000 based on budgeted 2024 expenditure.

Planned ongoing and annual maintenance expenditure is included in the Annual Budget and detailed in the Annual Maintenance Plan. This ensures the facility is maintained in good condition for the benefit of all hall users and to meet the conditions of the Insurance Policy and Premises Licence.

Restricted Reserves for assets and special projects:

Grants received for specific purposes will be evidenced in a restricted reserve “pot” within the accounting structure and used solely for the purpose designated. These range from the purchase of new/replacement assets to the hosting of events and garden projects.

Designated Reserves

Funds in excess of restricted and unrestricted reserves detailed above are for:

5

Cullingworth Village Hall Management Committee Ltd Trustees' report (continued) for the year ended 31 December 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 15/4/2024

Janet Toner (Trustee)

6

Cullingworth Village Hall Management Committee Ltd Independent examiner's report to the trustees of Cullingworth Village Hall Management Committee Ltd

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2023, which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

22/4/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

7

Cullingworth Village Hall Management Committee Ltd

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
198
Lettings
24,799
Rental income
17,997
Service and utility recharges
16,778
Fundraising
157
Bank interest
2,725
Other income
65
Total income
62,719
Expenditure on:
Administrative costs
1,585
Insurance
958
Repairs and maintenance
16,665
Ground rent
420
Rates and water
1,951
Heat and light
8,977
Cleaning
4,411
Independent examination
792
Advertising and promotion
918
Other legal and professional fees
13
Depreciation
26,293
Other expenditure
-
Loan interest
748
Total expenditure
63,731
Net income / (expenditure)
(1,012)
Fund balances brought forward
1,016,490
Fund balances carried forward
(3)
1,015,478		 2023
Restricted
funds
£
5,538
-
-
-
-
-
-
5,538
164
415
725
-
376
13,960
-
-
21
-
-
-
-
15,661
(10,123)
12,111
1,988		 2023
Total
funds
£
5,736
24,799
17,997
16,778
157
2,725
65
68,257
1,749
1,373
17,390
420
2,327
22,937
4,411
792
939
13
26,293
-
748
79,392
(11,135)
1,028,601
1,017,466		 2022
Total
funds
£
14,608
27,858
17,996
6,760
189
304
300
68,015
1,050
1,288
6,644
420
2,460
9,713
4,410
660
165
287
26,602
21
748
54,468
13,547
1,015,054
1,028,601

All incoming resources and resources expended derive from continuing activities.

8

Cullingworth Village Hall Management Committee Ltd

Balance sheet

as at 31 December 2023
2023
Unrestricted
£
Fixed assets
Tangible assets
(4)
912,969
Total fixed assets
912,969
Current assets
Debtors and prepayments
(5)
3,831
Cash at bank and in hand
(6)
141,398
Total current assets
145,229
Current liabilities:
amounts falling due within one year
Creditors and accruals
(7)
8,187
Total current liabilities
8,187
Net current assets / (liabilities)
137,042
Total assets less current liabilities
1,050,011
Creditors: amounts falling due after one year
(8)
34,533
Net assets
1,015,478
Funds
Unrestricted funds
General unrestricted funds
955,478
Designated funds
(9)
60,000
Unrestricted funds
1,015,478
Restricted funds
-
Total funds
1,015,478		 2023
Restricted
£
-
-
-
1,988
1,988
-
-
1,988
1,988
-
1,988
-
-
-
1,988
1,988		 2023
Total
£
912,969
912,969
3,831
143,386
147,217
8,187
8,187
139,030
1,051,999
34,533
1,017,466
955,478
60,000
1,015,478
1,988
1,017,466		 2022
Total
£
939,262
939,262
3,014
133,390
136,404
8,799
8,799
127,605
1,066,867
38,266
1,028,601
985,210
31,280
1,016,490
12,111
1,028,601

For the year ending 31 December 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 15/4/2024

Janet Toner (Trustee)

9

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts

for the year ended 31 December 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Leasehold improvements: 2% straight line Equipment: 10% reducing balance Fixtures & Fittings : 10% straight line

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

10

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts continued

for the year ended 31 December 2023

2 Grants and donations
Bradford Metropolitan District Council (BMDC)
Cullingworth Village Council
Power to change
Other donations
3 Restricted funds
Balance b/f
£
Co-op Friends 2019
1,235
Co-op Grounds Project
1,474
BMDC Cinema/Cafe Project
25
BMDC Community Buildings
377
Power to Change
9,000
Cullingworth Village Council
-
12,111		 2023
Unrestricted
funds
£
-
-
-
198
198
Incoming
£
-
-
-
1,038
-
4,500
5,538		 2023
Restricted
funds
£
1,038
4,500
-
-
5,538
Outgoing
£
-
725
21
1,415
9,000
4,500
15,661		 2023
Total
funds
£
1,038
4,500
-
198
5,736
Transfers
£
(1,235)
1,235
-
-
-
-
-		 2022
Total
funds
£
5,323
-
9,000
285
14,608
Balance c/f
£
-
1,984
4
-
-
-
1,988

Fund name

Co-op Friends 2019

Co-op Grounds Project

BMDC Cinema/Cafe Project

BMDC Community Buildings Power to Change Cullingworth Village Council

Purpose of restriction

To host events at the village hall for the benefit of the community. The transfer represents funds where it has been agreed they can be used for the hall's grounds development and maintenance.

To enable the development and maintenance of the village hall's grounds. The transfer has been agreed from the Co-op Friends 2019 restricted fund. To help develop a community cinema facility. During the year it was agreed these funds could be used to support a Halloween café.

To support the running costs of the village hall. To contribute towards increased utility costs. To contribute towards increased utility costs.

Tangible assets
Cost
At 1 January 2023
Additions
At 31 December 2023
Depreciation
At 1 January 2023
Charge for year
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022		 £
43,481
-
43,481
14,319
4,348
18,667
24,814
29,162
Fixtures &
Fittings		 £
39,164
-
39,164
11,685
2,748
14,433
24,731
27,479
Equipment		 £
959,912
-
959,912
77,291
19,197
96,488
863,424
882,621
Leasehold
improvements		 Total
£
1,042,557
-
1,042,557
103,295
26,293
129,588
912,969
939,262

4 Tangible assets

11

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts continued

for the year ended 31 December 2023

5 Debtors and prepayments
Debtors
Prepayments
6 Cash at bank and in hand
Cash at bank
Cash in hand
7 Creditors and accruals
City of Bradford Metropolitan District Council Loan
Creditors
Accruals
Other creditors
8 Creditors: amounts falling due after one year
City of Bradford Metropolitan District Council Loan
The loan is repayable as follows:
Within one year
Between two and five years
More than five years		 2023
£
3,384
447
3,831
2023
£
143,262
124
143,386
2023
£
3,733
2,401
792
1,261
8,187
2023
£
34,533
34,533
2023
£
3,733
14,933
19,600
38,266		 2022
£
2,659
355
3,014
2022
£
133,253
137
133,390
2022
£
3,733
3,629
660
777
8,799
2022
£
38,266
38,266
2022
£
3,733
14,933
23,333
41,999

Security over assets

The loan from the City of Bradford Metropolitan District Council is secured against the leasehold property on the land at Lodge Street, Cullingworth, Bradford BD13 5HB. The loan is repayable over a fifteen year period ending 2034.

9 Designated funds
Asset replacement fund
Fund name
Asset replacement fund		 Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
31,280
-
1,280
30,000
60,000
31,280
-
1,280
30,000
60,000
Reason for designation
To provide for an asset replacement fund for the Hall, its fixtures and fittings
and equipment as well as any planned further improvements to the Hall and
its grounds.

12

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts continued

for the year ended 31 December 2023

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

13

Cullingworth Village Hall Management Committee Ltd

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
198
2,952
Lettings
24,799
27,858
Rental income
17,997
17,996
Service and utility recharges
16,778
6,760
Fundraising
157
189
Bank interest
2,725
304
Other income
65
300
Total income
62,719
56,359
Expenditure
Administrative costs
1,585
1,050
Insurance
958
1,288
Repairs and maintenance
16,665
6,036
Ground rent
420
420
Rates and water
1,951
2,161
Heat and light
8,977
7,733
Cleaning
4,411
4,410
Independent examination
792
660
Advertising and promotion
918
95
Other legal and professional fees
13
287
Depreciation
26,293
26,602
Other expenditure
-
21
Loan interest
748
748
Total expenditure
63,731
51,511
Net income / (expenditure)
(1,012)
4,848
Net movement in funds
(1,012)
4,848
Fund balances brought forward
1,016,490
1,011,642
Fund balances carried forward
1,015,478
1,016,490		 2023
Restricted
funds
£
5,538
-
-
-
-
-
-
5,538
164
415
725
-
376
13,960
-
-
21
-
-
-
-
15,661
(10,123)
(10,123)
12,111
1,988		 2022
Restricted
funds
£
11,656
-
-
-
-
-
11,656
-
-
608
-
299
1,980
-
-
70
-
-
-
-
2,957
8,699
8,699
3,412
12,111		 2023
Total
funds
£
5,736
24,799
17,997
16,778
157
2,725
65
68,257
1,749
1,373
17,390
420
2,327
22,937
4,411
792
939
13
26,293
-
748
79,392
(11,135)
(11,135)
1,028,601
1,017,466		 2022
Total
funds
£
14,608
27,858
17,996
6,760
189
304
300
68,015
1,050
1,288
6,644
420
2,460
9,713
4,410
660
165
287
26,602
21
748
54,468
13,547
13,547
1,015,054
1,028,601

14