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2021-12-31-accounts

Cullingworth Village Hall Management Committee Ltd

Charity number 1161987

A company limited by guarantee number 08775806

Annual Report and Financial Statements

for the year ended 31 December 2021

Cullingworth Village Hall Management Committee Ltd

Annual Report and Financial Statements for the year ended 31 December 2021

Contents Page
Trustees' report 2 to 6
Examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 to 14

Prepared by West Yorkshire Community Accounting Service

1

Cullingworth Village Hall Management Committee Ltd

Trustees' report for the year ended 31 December 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Janet Toner Chair Janice Stephenson Treasurer Sandie Millar Linda Copland Sara Waterhouse Resigned 27 May 2021 Kathryn Toledano Jill Logan Appointed 23 June 2021 Dawn Dixon Appointed 11 October2021 Andrew Allen Appointed 11 October 2021 Charity number 1161987 Registered in England and Wales Company number 08775806 Registered in England and Wales Registered and principal address Bankers Cullingworth Village Hall Nat West Bank plc Virgin Money plc Lodge Street 63 North Street Jubilee House Cullingworth Keighley Gosforth Bradford BD13 5HB BD21 3SB Newcastle Upon Tyne NE3 4PL United Trust Bank One Ropemaker Street London EC2Y 9AW

Independent examiner

Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

Cullingworth Village Hall was first established as a charity on 25 May 1962. It currently stands on a site on Lodge Street, Cullingworth leased from Bradford Council for 125 years from 30 January 2018. The Hall was registered as a Company Limited by Guarantee on 14 November 2013 and is governed by a Memorandum & Articles of Association as amended by special resolution 27 March 2015. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

The building is managed by a committee who are directors of the company and trustees of the charity and are appointed by the members at the Annual General Meeting. The Memorandum and Articles of Association governs the appointment of trustees and the management of the charity. Positions on the Board shall be decided by election and the committee may appoint such sub-committees as it may consider necessary.

We actively seek to recruit committee members that reflect the make-up of the local community, drawing from a wide range of skills. We recruit via AGM notices, newsletters, local adverts, social media, personal recommendation and direct approach.

2

Cullingworth Village Hall Management Committee Ltd

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities

The charity's objects

For the public benefit, the promotion of community development by the provision of the facilities of a village hall for the use by the inhabitants of the parish of Cullingworth without distinction of political, religious or other opinions, including use for meetings, lectures, classes and for other forms of recreation and leisure time activities for the purpose of advancement and promotion of community development.

The charity's main activities

The prime objective is to provide a Village Hall for hire by residents of Cullingworth and others from the local and wider community without distinction of gender, sexual orientation, age, disability, nationality, race or political or religious opinions.

Two halls are available for meetings, recreation and leisure time activities, classes, private functions, fundraising events and use by local organisations.

In addition to offering space for hire, the Village Hall building also provides two spaces available for rental which are occupied by Cullingworth Pre-School and Danchinos Italian Café.

The Management Committee and the running of the building is accomplished entirely by volunteers who live in Cullingworth.

Public benefit statement

The Cullingworth Village Hall Management Committee have due regard for the Charity Commission’s guidance on public benefit and take it into account when making decisions and when exercising their duties. We know that our purpose benefits the local and wider community by providing a venue with the opportunity for a wide range of activities and events, plus opportunities for individuals to volunteer. Together, these help to foster the well-being of our local community.

Achievements and performance

Additional fit-out of the Village Hall was undertaken this year and included more groundworks and extra installations:

An independent consultant from the Plunkett Foundation assessed the Charity with regard to corporate governance, financial management, policies, business planning and sustainability. The report was highly favourable with some recommendations for improvement, which have been addressed.

Bradford Council agreed to a generous rescheduling of the loan whilst the Hall was operating under Covid-19 restrictions. As a result of further grants relating to the Covid-19 pandemic from the government and grant funders, together with careful financial management of the expenditure, the Charity has been able to generate a surplus and increase cash reserves.

3

Cullingworth Village Hall Management Committee Ltd

Trustees' report (continued) for the year ended 31 December 2021

Achievements and performance continued

There is every expectation, however, that the Village Hall will be able to exceed these grant incomes when it once again becomes fully operational, demonstrating financial sustainability for the medium to long term.

Grants to help cover the cost of further fit-out and Covid-19 restrictions were generously donated by:

Lettings

As soon as the Covid restrictions were lifted in mid-April 2021, the lettings began to return and by midSeptember we were up to pre-lockdown levels. The last quarter of the year has seen an increase in occasional bookings, including nine children’s parties, a christening party and a ceilidh, which was the first real test of our sound-proofing measures, which proved successful.

Our occasional/event letting fees were overhauled and a realistic, fair and structured scale was put in place which allowed us to continue to offer children’s parties at a heavily discounted rate. The addition of a prebooking form has helped to provide the information necessary to determine the letting fee for any individual booking.

Bookings can be made via the website which also shows a calendar of events.

There are a comprehensive set of policies and a review system to ensure that these are kept current and relevant. Risk management is regularly reviewed.

Future Plans

The Charity is again looking forward to no Covid-19 restrictions and opening its doors fully, once again, to the local community. The excellent sound system and sound-proofing make this a perfect venue to welcome private functions, performance events and small conferences. The launch of the Pop-Up Cinema was delayed due to Covid-19 restrictions and it’s hoped this can commence in 2022.

Financial review

The net income for the year was £5,741, including net income of £4,438 on unrestricted funds and net income of £1,303 on restricted funds, after transfers.

Income

The principal source of revenue for the running of the new hall continues to be provided through letting fees and income from our tenants: Cullingworth Pre-School and Danchinos Café.

As appropriate, grants are sought to help cover the cost of new projects.

Expenditure

Running costs continue to be carefully monitored against the budget. There was some variance due mainly because of the need to close the hall for extended periods of time and to limit the purpose for which it could be used.

Annual service contracts continue to be in place. Repayments of the £50,000 loan from Bradford Council for the build were renegotiated once Covid restrictions had been lifted. These payments restarted in October.

Detailed budgets are drawn up and monitored against actual financial performance to ensure sustainability and further development.

4

Cullingworth Village Hall Management Committee Ltd

Trustees' report (continued) for the year ended 31 December 2021

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £45,778.

Unrestricted reserves for cash flow and emergencies:

A reserve of £15k-50k is maintained to cover any negative cash flow and emergencies (e.g. boiler/heating breakdown or damage to flooring/equipment). If accessed, efforts should be immediately put in place to restore the balance to a minimum of £15,000.

Planned ongoing and annual maintenance expenditure is included in the Annual Budget and detailed in the Annual Maintenance Plan. This ensures the facility is maintained in good condition for the benefit of all hall users and to meet the conditions of the Insurance Policy and Premises Licence.

Restricted Reserves for assets and special projects:

Grants received for specific purposes will be evidenced in a restricted reserve “pot” within the accounting structure and used solely for the purpose designated. These range from the purchase of new/replacement assets to the hosting of events and garden projects.

Designated Reserves:

Funds in excess of restricted and unrestricted reserves detailed above are for:

Currently the management committee have assessed that £30,000 would be an appropriate amount to hold in designated reserves for the above purposes.

Funds held as an agent on behalf of other groups

During the year the charity has acted as an agent on behalf of the Cullingworth Youth Café, that uses facilities at the Hall, and Cullingworth Community Support Services, in relation to Covid-19 support monies; resulting in payments of £5,043 and £500 respectively in 2021. These funds have been managed separately from the charity's funds and, as at 31 December 2021, the following amounts were held in the charity's current bank account:

5

Cullingworth Village Hall Management Committee Ltd Trustees' report (continued) for the year ended 31 December 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on 4/4/2022

J E Toner (Trustee)

6

Cullingworth Village Hall Management Committee Ltd

Independent examiner's report to the trustees of Cullingworth Village Hall Management Committee Ltd

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2021, which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

11/4/2022

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

7

Cullingworth Village Hall Management Committee Ltd Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2021

Notes
2021
Unrestricted
funds
£
Income from:
Grants and donations
(2)
10,213
Lettings
13,893
Rental income
17,432
Service charges
6,127
Fundraising
275
Bank interest
210
Total income
48,150
Expenditure on:
Administrative costs
1,092
Insurance
1,103
Repairs and maintenance
3,500
Ground rent
420
Rates and water
1,434
Heat and light
3,987
Cleaning
2,415
Independent examination
600
Advertising and promotion
-
Other legal and professional fees
5,279
Depreciation
26,939
Other expenditure
100
Loan interest
187
Room hire
-
Events
215
Total expenditure
47,271
Net income / (expenditure)
879
Transfers between funds
3,559
Net movement in funds
4,438
Fund balances brought forward
1,007,204
Fund balances carried forward
(3)
1,011,642		 2021
Restricted
funds
£
6,731
-
-
-
-
-
6,731
46
123
363
-
-
1,337
-
-
-
-
-
-
-
-
-
1,869
4,862
(3,559)
1,303
2,109
3,412		 2021
Total
funds
£
16,944
13,893
17,432
6,127
275
210
54,881
1,138
1,226
3,863
420
1,434
5,324
2,415
600
-
5,279
26,939
100
187
-
215
49,140
5,741
-
5,741
1,009,313
1,015,054		 2020
Total
funds
£
41,841
10,435
17,130
6,607
-
331
76,344
1,732
1,226
7,303
420
1,263
6,526
2,000
540
90
32
26,736
300
203
240
-
48,611
27,733
-
27,733
981,580
1,009,313

All incoming resources and resources expended derive from continuing activities.

8

Cullingworth Village Hall Management Committee Ltd

Balance sheet

as at 31 December 2021
2021
Unrestricted
£
Fixed assets
Tangible assets
(4)
965,864
Total fixed assets
965,864
Current assets
Debtors and prepayments
(5)
2,873
Cash at bank and in hand
(6)
91,889
Total current assets
94,762
Current liabilities:
amounts falling due within one year
Creditors and accruals
(7)
6,984
Total current liabilities
6,984
Net current assets / (liabilities)
87,778
Total assets less current liabilities
1,053,642
Creditors: amounts falling due after one year
42,000
Net assets
1,011,642
Funds
Unrestricted funds
General unrestricted funds
981,642
Designated funds
30,000
Unrestricted funds
1,011,642
Restricted funds
-
Total funds
1,011,642		 2021
Restricted
£
-
-
-
3,412
3,412
-
-
3,412
3,412
-
3,412
-
-
-
3,412
3,412		 2021
Total
£
965,864
965,864
2,873
95,301
98,174
6,984
6,984
91,190
1,057,054
42,000
1,015,054
981,642
30,000
1,011,642
3,412
1,015,054		 2020
Total
£
987,075
987,075
1,287
71,091
72,378
6,807
6,807
65,571
1,052,646
43,333
1,009,313
1,007,204
-
1,007,204
2,109
1,009,313

For the year ending 31 December 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 4/4/2022

J E Toner (Trustee)

9

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts

for the year ended 31 December 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Land and buildings: 2% straight line Equipment: 10% reducing balance Fixtures & Fittings : 10% straight line

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

10

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts continued

for the year ended 31 December 2021

2 Grants and donations
Bradford Metropolitan District Council (BMDC)
Co-op Community Fund
Bernard Sunley Foundation
Craven Trust Grant
Cullingworth Village Council
Garfield Weston Foundation
Hobson Charity
Power to Change
Donations
3 Restricted funds
Balance b/f
£
Sir George Martin Trust
191
Co-op
1,823
BMDC Cinema Project
95
BMDC Community Buildings
-
Coop Cinema Project
-
BMDC Cycling
-
2,109		 2021
Unrestricted
funds
£
10,007
-
-
-
-
-
-
206
10,213
Incoming
£
-
-
-
1,506
1,877
3,348
6,731		 2021
Restricted
funds
£
4,854
1,877
-
-
-
-
-
-
6,731
Outgoing
£
191
172
-
1,506
-
-
1,869		 2021
Total
funds
£
14,861
1,877
-
-
-
-
-
206
16,944
Transfers
£
-
(211)
-
-
-
(3,348)
(3,559)		 2020
Total
funds
£
16,871
1,589
2,500
1,083
5,000
1,500
1,000
12,163
135
41,841
Balance c/f
£
-
1,440
95
-
1,877
-
3,412

Fund name

Sir George Martin Trust Co-op

BMDC Cinema Project BMDC Community Buildings Coop Cinema Project BMDC Cycling

Purpose of restriction

Towards the purchase of signage for the new village hall.

To host events at the village hall for the benefit of the community. The transfer is for a contribution to room hire costs.

To help develop a community cinema facility. To support the running costs of the Village Hall. To develop a community cinema.

To provide cycling racks. The transfer relates to the capitalisation of cycle racks for the general purpose of the charity.

Designated funds

Asset replacement fund

Balance b/f
£
-
-		 Incoming
£
30,000
30,000		 Outgoing
£
-
-		 Transfers
£
-		 Balance c/f
£
30,000
30,000

Fund name

Asset replacement fund

Purpose of designation

To provide for an asset replacement fund for equipment and any planned further improvements to the Hall and its grounds.

11

Cullingworth Village Hall Management Committee Ltd

Notes to the accounts continued

for the year ended 31 December 2021

4
5
6
**7 **		 Tangible assets
Cost
At 1 January 2021
38,371
Additions
5,110
At 31 December 2021
43,481
Depreciation
At 1 January 2021
5,623
Charge for year
4,348
At 31 December 2021
9,971
Net book value
At 31 December 2021
33,510
At 31 December 2020
32,748
Debtors and prepayments
Trade debtors
Prepayments
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Trade creditors
Accruals
City of Bradford Metropolitan District Council Loan
Fixtures &
Fittings		 £
38,546
618
39,164
5,234
3,394
8,628
30,536
33,312
Equipment		 £
959,912
-
959,912
38,897
19,197
58,094
901,818
921,015
2021
£
2,530
343
2,873
2021
£
95,156
145
95,301
2021
£
2,651
600
3,733
6,984
Land and
buildings		 Total
£
1,036,829
5,728
1,042,557
49,754
26,939
76,693
965,864
987,075
2020
£
894
393
1,287
2020
£
70,945
146
71,091
2020
£
2,575
899
3,333
6,807

12

Cullingworth Village Hall Management Committee Ltd Notes to the accounts continued

for the year ended 31 December 2021

Creditors falling due after one year
City of Bradford Metropolitan District Council Loan
The loan is repayable as follows:
Within one year
Between two and five years
More than five years		 2021
£
42,000
42,000
2021
£
3,733
14,933
27,067
45,733		 2020
£
43,333
43,333
2019
£
3,333
13,333
30,000
46,666

8 Creditors falling due after one year

Security over assets

The loan from the City of Bradford Metropolitan District Council is secured against land at Lodge Street, Cullingworth, Bradford BD13 5HB. The loan is repayable over a fifteen year period ending 2034.

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

13

Cullingworth Village Hall Management Committee Ltd

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
10,213
15,405
Lettings
13,893
10,435
Rental income
17,432
17,130
Service charges
6,127
6,607
Fundraising
275
-
Bank interest
210
331
Total income
48,150
49,908
Expenditure
Administrative costs
1,092
1,589
Insurance
1,103
417
Repairs and maintenance
3,500
1,723
Ground rent
420
420
Rates and water
1,434
718
Heat and light
3,987
3,327
Cleaning
2,415
1,731
Independent examination
600
540
Advertising and promotion
-
90
Other legal and professional fees
5,279
32
Depreciation
26,939
26,736
Other expenditure
100
254
Loan interest
187
203
Room hire
-
-
Events
215
-
Total expenditure
47,271
37,780
Net income / (expenditure)
879
12,128
Transfers between funds
3,559
42,002
Net movement in funds
4,438
54,130
Fund balances brought forward
1,007,204
953,074
Fund balances carried forward
1,011,642
1,007,204		 2021
Restricted
funds
£
6,731
-
-
-
-
-
6,731
46
123
363
-
-
1,337
-
-
-
-
-
-
-
-
-
1,869
4,862
(3,559)
1,303
2,109
3,412		 2020
Restricted
funds
£
26,436
-
-
-
-
-
26,436
143
809
5,580
-
545
3,199
269
-
-
-
-
46
-
240
-
10,831
15,605
(42,002)
(26,397)
28,506
2,109		 2021
Total
funds
£
16,944
13,893
17,432
6,127
275
210
54,881
1,138
1,226
3,863
420
1,434
5,324
2,415
600
-
5,279
26,939
100
187
-
215
49,140
5,741
-
5,741
1,009,313
1,015,054		 2020
Total
funds
£
41,841
10,435
17,130
6,607
-
331
76,344
1,732
1,226
7,303
420
1,263
6,526
2,000
540
90
32
26,736
300
203
240
-
48,611
27,733
-
27,733
981,580
1,009,313

14