YOU AND ME PRE-SCHOOL 1161960 Receipts and payments accounts CC16a For the period from 01I0912D24 31108Q025 Sectlon A Recelpts and payments Unroslricted funds Restiicted fund5 Endowmeiit fund5 Total funds Lasl yebr 19 noarost É to lh* neèr¢st £ to tho noaro¥t £ A1 Receipt5 FEQS fj5,182 4,081 190 2,8J2 468 29.462 4.041 76D 3.451 275 2.8J2 J42 429 342 429 242 $97 Sub total(Gross income lor ARJ 13B.775 138.77$ 124.003 AZ Asset and Inve5trnont ¥al¢s, (see table). Sub total Total receipts 139,775 138,775 124,003 A3 Pa ments Wa Tax&Pa 8.439 8.240 287 8.439 8,240 287 5.721 8,280 308 8.315 522 77.005 3.596 4JB Em 8.250 30 8.280 273 5.358 5D8 2.870 931 522 SEN Premium Insuiancelconlentslem hone Char ¢5 EYPP Puicha8es Subsc 846 846 736 326 684 680 684 593 6SQ To E4uiprngnt Olli¢¢ Iouipmcnl 1.320 355 44S 3D7 810 921 5Z8 435 810 239 93] TBG 227 528 435 810 239 933 788 227 Accotsnianc consMabl&S visits?1xrna 10 en&lnd Da 703 624 I Promolians 90 944 fr44 126.592 Sub total A4 A5SPt and Snvostment urchasos, Isefy table) Sub total Total payments 128.592 128.592 112,223 Net of r8ceipt51(paymenlsl AS Transfors tselween funds A6 Cash funds last year end 10,183 88,534 98.717 88,534 98.717 76,754 34 CCA4AgsAIèS1 year end
Section B Statement of assets and liabilities at the end of the period Unrcstri¢ted funds Restricted funds Endowment funds Cate9orie5 noarost E B1 Cash fund$ 64.255 a¢¢wnl .265 Potty Cash accounl Total cash funds 98.717 149we andpaymonls Vnrtrslrlctod funds to noarost É R¢stric¢ed funds Endowment funds to ncarv51 £ to noarost £ Fund Ir which Fund to whlrh B4 Assets retained for the charity's own use Compuier & Eloclrical Equipmrynt 2.014 In¢oor Boaksifoy51Game5IPues B.J32 Ou151do ToyOik¥ciimbin9 Ffamos glc 12.642 5,755 Fun6 to whlch Amount dv Whon loptSonall B5 Liabilitie$ 722 PAYE Signod by one or iwo Iruslee5 on Signalu Print Name Dale ol approval Samantha Jarv15 150626 CCXX R3 accoun1$ ISSI 10106120Z6
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of YOU AND ME PRE-SCHOOL On accounts for the year ended 3110812025 Charity no lif any) 1161960 Set out on pages Respective responsibilities The charity's Iruslees are responsible for the preparation of the aecounls. The of trustees and examiner charity's Iruslees consider Ihal an audit is not required for this year under section 144 of the Charities Act 2011 Ilhe Charities Acll and that an independent examin81ion is needed. 11 is my responsibility lo.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission lunder section 14515llbl of the Charities Act, and to stale whether particular matters have come lo my allenlion. Basis of independent My examination was carried out in accordance with general D1ctionS given by the examiner's statgment Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the accounts present a 'Irue and fair. view and the report is limited to those matters sel out in the slalemenl below. Independent examiner's In connection with my examination, no maller has come lo my attention lolher than statement that disclosed below ') which gives me reasonable cause lo believe that in, any material respect. the requirements.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been mel., or 2. to which, in my opinion. attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the br8ckels if they do not apply. Signed: Date: Is Name: ADAM HOTSON Relevant professional qualificationlsl or body lif anyl: FCCA Address.. Office 2 The Reach, 687-693 London Rd. Weslcliff on Sea, Essex. SSO 9PD
Section B Disclosure Only complete if the examiner needs to highlight material problems.
Trustees. Annual Report for the period Period start date Period end dale From 01 09 2024 31 08 2025 Section A Reference and administration details Charity name YOU AND ME PRE-SCHOOL Other names charity is known by Registered charity number lif any) 1161960 Charity's principal address The Cabin, Church of Our Saviour Ashton Place, Chelmer Village Chelmsford, Essex Postcode CM2 6ST Names ofthe charity trustees who manage the charity Dates acted if not for whole year Name of person (or body) entitled to appoint trustee lif an Trustee name Office lrfanyl Samantha Jarvis Benjamin Cooke Leanne Ferris Chairperson Chairperson From 1313125 To 19101125 Leanne Smith Aswad Manzoor Secretary & Deputy Chair Sarah Stanger Donna Chunn To 18111124 Treasurer Jill Burtenshaw From 02106125 Emma Engwell From 18111124 TAR 2025
Names of tho trustses for the charlty. If any. (for •xampl•, any custodian trustees) Name Dat•s acted rf not for whole year NIA Nam•s and addrnsses of advlsers loptional infomiatlon) Typ• of advlser Name Address NIA Name of chlef executive or names of senlor stsff members (Optlonal Inforniatlon) NIA Section B Structure, overnance and mana ement Descrfptlon of the charlty's trusts CIO Constitution re-adopted at the chaiity AGM on 1610712024 Type of goveming document How the tharity is InStItuted Pre-school Leaming Alliance assoaation consisting of members Trustee selection ffth0ds Twstees a appointed or reappointed annually at the Annual General Meeting Additional govemance Issues (Optional inforniation) You & Me Pre-school is a non-profit making organisation and a registered Charity, and it became active as a CIO (charitable inwrporated organisats'on) on P Dec 2017 - registered chaiity number 1161960. You may choose to include additional infomiation, where relevant, about.. poIici8s and ProdureS adopted for the induction and training of trustees. the charity's organisalional structure and any wider network with which Ihe charity works; relationship with any related parties; trust88s' consideration of major risks and the system and procedures to manage them. You and Me Pre-school CIO, was registered with Ofsted on 7th Dec 2017, with a setting reference number of EY546639. All trustees have to do the following for Ihelr Induction into the Pre-school Committee., 1. Read and understand the adopted conslitution 2. Be shown the You & Me Pre-schools Policies and Pr<)cedures, in order that they Can be referenced when required 3. Read the EYFS (Early Years Foundation Stage) 4. Complete OFSTED EY2 fomi, and DBS check 5. Be given copies of Committee and Staff structures and contact lists 6. Updated on forthcoming events and current issues and t8sks. You & Me Pre-school is a non-profit making organisation and a registered Charity. Since Dember 2017 we have been operating as 8 charitable incorporated organisalion (CIO)- You and Me Pr&School CIO- registered charity number 1161960. The Pre-school is a member of the Earfy Years Allian, and the Manager rtici ates in local Sub-committee meetin s. and si rents and TAR 2025
practitioners to the support services available. Staff and the Committee attend Early Years training. briefings and regularly consult its publications. The charity rents premises from 'The Church of Our Saviourf. The charity's Pdiaes and Procedures are all reviewed and updated at least annually. Section C Ob'ectives and activities The charity works for the public benefit having as its objects the development and educatlon of children and young people in particular by: 1. Promoting their care and safety. 2. Promoting their education and promoting parental involvement. 3. Promoting their heatth and wellbeing. 4. Providing Servi to support them and their families and carers. 5. Providing services to individuals holding membership of the CIO. 6. Furthering the aims of the Pr&School Leaming Alliance. Summary of the objects ofthe charlty set out in its governlng document You & Me Pre-school provides a rnuch-needed service for the local community as well as giving the children that attend a great start. The charity works for the public benefft having as its objects the development and education of children and young people in particular by.. 1. Promotlng thelr care and safety; Our setting works with children. parents and the community to ensure the rights and safety of children and to give them the very best start in life. All the correct policies and procedures are in place to ensure that optimal care and safety is achieved. 2. Promoting their education and promoting parental involvemenL By using the EYFS framevmrk, we promote teaching and leaming that ensures children's 'school readiness. and gives children the broad range of knowledge and skills that provide the right foundations for school and through life. We have a specially tailored curriculum designed to achieve approved 'leaming ouicomes, of the EYFS: Personal, social and emotional development, Mathematics. Knowledge and understanding of the World, Physical development and Creative development. Children benefrt most when parents and the Pre-school work together in partnership. We actively encourage parentsl involvement in their child's education, management and governan of the setting. Research shows that it can be a great benefit for children, who achieve more when their parents are involved in their education from a young age. Parents benefrt from being given opportunities to meet like-minded people, develop close social networks and forge links in the local communlty- espe¢lally beneficlal to parents who have recently moved to the area. Summary of the maln actlvltlos undertaken for the publlc bgnefft In relation to these objects (Include wlthln this section the statutory declaration that trustoas have had regard to the guidanc• issued by the Charity Commlsslon on publlc benefft> 3. Promotlng thelr health and wellbelng; Children's eadiest years are recognised as vital in enabling them to reach theirfull potential. In our setting the children have the opportunity to increase confidence and independence, to enable them to makè decisions forthemselves and be responsible fortheir adions, to have fun and build friendship with other children. The children reoive individual care and attention, which is made possible by our high ratio of adults to children. The children receive reassur8nce, appropriate raise and encoura ement to t new activities in a safe and TAR 2025
supportive environment. The Pre-school has staff trained and with experience in the following areas,. working with children with behavioural problems, working with children with speeth and language and communication needs. working with children on the Autistic spectrum. working with children with allergies and sp&cial education needs. 4. Provkllng serv5ces to support them and thelr famllles and carers; By providing earfy years care and education we are enabling children's growth and development, as well as supporting theirfamily to retum to work. which benefits the community in many ways. All children have the support of a personal keY-Vrker as we belie that children settle best when they have a key p8rson to relate to. who knows them and their parents well, and who can meet their individual needs. Research shows that a key person approach beneffts the child, the parents, the staff and th& setting by providing secure relationships in which children thrive, parents have Confidence and staff are ¢ommrtt8d. 5. Provldlng services to individuals holding membership of the CIO. Membership of the charity applies to all pants. Studies have revealed that Prevschools are much more than just nurseries or playgroups to members i.e. parents. The Pr&School Staff and committee also offer families practical and emolional support, valuable information, Iraining and employment opportunities, help and advice on parenting, education, h&alth, social s8CUrity and housing matters. The Pre-school encourages and support parents to play an 8Ctive part in the governan and management of the setting. The eleded trustees are mainly parents of children who attend the setting. Membership gives parents the opportunity to shape the services the Prfrschool provides. This benefits the child and family because it meansthat parents receivethe rightchildcare fortheir needs. Parerrts who actively participate in the management and govemance of the setting and the fundraising gain a sense of achievement and self-satlsfaction by participating in rewarding work for a good cause, and giving something back to their local communty. On a professional level, for parents actively involved in the Committee and the running of the Pre-school, it provides a chance for them to keep their mirK4s active, leam new skills, arKI help them to retum to work. 6. Furthering the alms of the Pre.School Leamlng Alllance. All children who attend the Pre-school, its members, employees and associates benefit from the Pre-schools membership of the Pre- School Alliance. TAR 2026
Addbtional detalls of objectlves and activities (Optional Infomiation) The Pr&School is reliant on the services of Volunteers who give up their time to be members of the Committee. We rely heavily on them to not only help with the general running and development of the Pre-school but also to maximise the use of Iheir skills and experience in an assortment of disciplines such as Fundraising. You may choose to indude further statements. where relevant, about: policy on grant making., policy programme related investment: contribution made by volunteers. The pre-school Is proud to have been awarded an Otsted OUTSTANDING assessment following an inspection in Summer 2022 and efforts continued to be made to maintain this level of perfomiance. In addition to You and Me's continued commitmentto supporting the Essex Early Years and Childcare Charter, (a set of minimum principles that early years and childcare providers and partners commit to). In the current year, the pre-school continued to give its support to the Govemment initiative called Best Start in Life. This is a one-stop online facilty providing Par8ntslCarers with options for Child care. Section D Achievements and performance Financlal Summary The finanei81 year for the charity was 1qt September 2024 - 31" August 2025. The perfonnance t>)ntinued to be reasonable. This finanaal year had a good starting finanaal basis, with a starting balanc8 of £54,527 plus £33,800 in the reseNe funds. 1. The Prtrschool finished the financial year in a good position with creditable profft of £10,183. Staff costs continue to be the largest part of Pre-school expenditure and, following the Govemment's 6.7% increase in the National MinimumW8ge (NMW) in April 2025, have risen to 80% of our cost base. Although the percentag& increase in NMW was lower than the prewous year, the increased rates of Employers Nl )ntributIonS implemented in April 2025 impacted our overa]I stsff costs. All costs continue to be monitored very carefully. Operating with an interim Manager had a slightly positive effect on staff costs and this was h&lped further by 2 staff members leaving at the end ofthe academic year resulting in lower staff pay over the summer holidays. Summary ofthe maln achlevements of the charlty durlng the year 2. The Pre-school had an excellent overall 97% occupancy rate for Ihe whole year (the best for some time) and this translated into a yeady average profit of £1.36 per child per session. 0pancY was 1000/0 at the end of the academic year. 3. Staff salaries were r8vi8wed and increased in April 2025 in line with the Govemment's National Minimum Wage diredive (6.7%>. This was slightly lower than the previous year. We continued the careful management of our staff resources. utilising 'bank' staff to fill in as and when necessary. 4. We exceeded our Fundraising target of£2500 with a totsl of £3.641 primarily as a result of (r Christmas and Summer Fayres, together with termly events organised by staff and sponsorship. However, £724 of this was spent on necessary purchases such as a lacement rinter, an air conditionin unit for the cabin and 2025 TAR
miscellaneous supplies such as musical instruments and waterproof overalls. 5. We benefited from increased funding rates agreed by the Local Authority Charfties ManagemenL The Charity had between 6-7 trustee members at any time (out of 12 available commsliee positions). The day-to-day management of the Pre-school is carried out by the Pre-school Manager and the Business Manager. Maln Routlne Annual Tasks compl•ted; Pre-school's CIO Chaiity commission Report & Financial report for 2023124 Renewal of Pre-school Insurance.. liability, indemnty and contents otsted and Pre-school Allian memberships Staff 8nd commlttee DBS checks staff contracts PrtrS¢hool Fees review Revsew of Policies and Procedures Communication to Parents - fa to face contact occurs daily but we also communicate via E Mails and letters. Posts on our Fabook page are also a useful forni of quick communication. Physical Half Temly Commttt8e Meetings The Covid pandemic and lockdown in 2020 resulted in the Annual General Meeting being held at the end of September annually ratherthan in July. This helped in the recwitment of new Committee members as more parents attend rather than a stgnificant number whose children will be leaving the pre-school for state schools. In the previous year, the AGM reverted to July as the outgoing Chairperson had (by then) served his maximum five-year temi under the rules of our Constitution. In this current year. the AGM has reverted to being held in September. Addltlonal Tasks Compl•t•d by Commlttee: IT & Website. Facebook conlinued to be popular for communication wth parentslcarers and a bveek]y summary of the activities undertaken continues to be published at the end of each week. It is also used to provide other infomation about Earty Years matters. Stafflstructure. The longstanding Manager reslgned in July 2024 and an existing senior member of staff was appointed as interim Manager. Due to unft)reseen circumstances. it took longer than anticipated to recruit a new manager. A new permanent manager was recruited in April 2025 but, unfortunately, she tendered her resignation in May 2025 following a change in career path. The rrent manager started in early June 2025. Due to personal ¢irGumslances, 2 other members of staff gave notice to finish at the end of the academic year. Premisos. Our landlord (Church of Our Saviour). presented us with a ne fomial Rental Agreement detailing our respective responsikn'libes. Final negotiations have been completed and we are waiting for the ffinal documént. Admlsslons. We started the academic year with an occupancy level of 940h and finished on 100% with an overall average for the year of 97%. Our Occupancy levels are a very important driver in our finanaal perfom)ance and we were encouraged by Ihe figures reported. TAR 2025
ChrlslThas & Summer Fayre. The Christmas Fayre in December 2024 and Summer Fayre & Open Day in July 2025 were very successful and contributed a combined total of £2,828 to our overall fundraising tsrget. This was achieved. once again. through the diligerrt efforts of Committee members and staff. Sesslon Fees The Eady Education Funded Rates for Essex were increased in April 2025 by 11p per hour for FEE2W and 31 p per hour for FEE3&4. ICO - The Pre-school renewed its registration with the Inf0MtIOn Commissione¢s Office {ICO) as per the GDPR law. Ref number ZA431694. Other- We made changes to the Terms and Conditions document to all Parèntslcarers, specifically to indude a section on parent conduct. Section E Financial review Brlef ststement of the charlty's pollcy on reserves The Pre-school aims to hold 3 months, worth of running costs in the reseNe accounl. This is to maintain a reasonable level of reserves to cover unforeseen arcuMstans. The reserve account at the end of 2024125 was £34.265 and we keep this under regular review. Details of any funds matsrialty In defiGIt Not applicable Further financlal revlew detslls (Opuonal Informatlon) You may choose to indude The chajity's principal source of funding continues to be from the Earfy additional infomation, where Years Govemment Funding which applies to all children from the term after relevant about.. their 3fd birthday. This is now extended to children aged 2 years. This is the charity's principal paid by Essex County Counctl. sources of funds (including any fundraising)- how expenditure has supported the key objectives ofthe charity; investment policy and objectives including any ethical investment poli adopted. Another source of incom8 for the charity are the fees charged for all children not eligible for government funding. The Voluntary Contribution (previously known as the Child Enrichment fund) is a voluntary donation requested from all parents (apart from those in receipt of FEE2D) to help cover Cost of providing a healthy snack, additional activities and various consumables (eg sun Cream). These donations continue to provide an additional source of funds to Ver increasing costs. The two prime fijndraising events are the Summer and Christmas Fayres but we also conlinue to conduct small events within the pr&school each temi e.g. Cake bake1Ted surfflowers etc. TAR 2025
Section F Other optional information The long-serving Pre-school Manager tendered her resignation effective from the end of the previous academic year (July 2024) to take up a career development role in the local Earty Years arena - but not in competition with us. An interim Manager was appoinled until the new, pemianent Manager was appointed in April 2025 but she shortly left to explore a different career path. Our current Manager started in June 2025 and has settled in well and is respected by both staff and parents. New staff have been recruited and v have exiended the working hours of existing staff as a result of the departure of two staff members. Benjamin Cooke resi ned from his osition as Chair in Janua 2025 due to unforeseen circumstances. Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the Charlty's trustees Slgnaturels) Full namds) Mrs Samantha Jarvis Posftlon leg Secretary> Chalr etc) Chairperson 15 06 2026 TAR 2025