## **Trustees’ Annual Report for the period** **From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date** ## **Charity name: The Harwich Society** ## **Charity registration number: 1161931** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote public interest in the Harwich area,
encourage high standards of planning and
architecture and to secure the preservaton,
protecton, development and improvement of
features of historic or public interest in Harwich
and its hinterland
| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Reviewing and commentng upon as necessary
the planning applicatons placed before the
Planning Authority.
Encourage interest in and awareness of local
history by maintaining The Harwich Redoubt, a
fort built to defend Harwich Harbour during the
Napoleonic War. The Society also operates
museums chartng the maritme history of the
town, manages the High Lighthouse and runs a
Visitor Centre on Harwich Quay which acts as a
focal point for tourist informaton.
The Society encourages awareness of local
history by organising guided walks and
arranging lectures for local residents, visitors
and fourists. Managing a small wildlife
reserve in the town enables the Society to
encourage local interest in natural history.
The Society's sites are popular destnatons
for people of all ages including local primary
schools and young people.
| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confrm they have complied with
Sec.4 of the Charites Act 2006 in having due
regard to the Charity Commissioners general
guidance on public beneft. The Trustees actvely
review the success of the Society’s actvites and
the beneft accrued to local residents and
visitors.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The purpose of the charity is not primarily as a
grant giving body. Any request received would
be considered on its merits.| |Policy on social investment
including program related
investment|Para 1.38|The Society does not undertake social
investment as its focus is on environmental
work. However by creatng volunteering,
opportunites, encouraging public interest in the
local environment and managing visitor
atractons for the public good we enhance
opportunites for community and social
engagement.| |Contribution made by
volunteers|Para 1.38|The Society would be unable to exist without the
support of volunteers, including our trustees.
Many others volunteered to ensure the sites
operated by the Harwich Society are managed,
maintained and opened to visitors, provide
guided walks, undertake research, maintain our
archives and ensured the Highlight magazine is
published and distributed.
| |Other||This organisaton was formed to update the
consttuton of Harwich Society. On 1stJanuary
2016 the charitable actvites for public beneft
were transferred from the original Harwich
Society (Charity no 261798) to this new charity
including assets and liabilites. The original
Harwich Societywas formed in 1969.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Society contnues to publish quarterly the
‘Highlight’ magazine and distribute it to all
members whether local, in the UK or abroad.
This magazine is seen as an important link in
binding together residents and former
residents of the town. The magazine includes
artcles about the history of the area,
conservaton and planning maters, promotes
current events and volunteering and creates a
platorm for people to share informaton and
reminiscences.
In normal years Society volunteers manage and
staf the seasonal Visitor Centre in Harwich and
the iconic historic buildings and museums under
its ownership or control which are a signifcant
tourist atracton in the Harwich area. This was
operated as normal following the serious
disrupton last year during the Covid pandemic
restrictons.| A new attraction Christopher Jones’ house was opened to the public being an iconic listed building linked to the Master of the Mayflower and the Pilgrim Fathers. The Bobbits Hole town wildlife area was managed, improved, and was open to the public including families with children during 2022 to promote safe accessible access to the natural environment. Ongoing conservation work was progressed at The Redoubt in liaison with Historic England. The Society website was updated with linked social media facilities to better promote public interest in the Harwich area. The Society provided guided walks for residents, visitors, including foreign tourists, school groups and parties wishing to explore the locality. The Society participated in the statutory planning policy and development control processes for the Harwich area. The Society participates in town enhancement and tourism initiatives in partnership with others. The Society continued to promote interest and knowledge about the Harwich area including conducting research into the history of the area and publishing information. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Society was in a sound fnancial positon at
the end of the accountng period. Income
exceeded expenditure during 2022 and the value
of its liquid assets increased over theyear.
| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society has no formal policy on fnancial
reserves other than to ensure funds are ring
fenced towards the conservaton and
preservaton of 5 Church Street Harwich
( ‘Foresters’) probably the oldest house in
Harwich and The Redoubt Fort a key Harwich
ancient monument for the beneft of future
generatons.| |Amount of reserves held|Para 1.22|As recorded in the Annual Accounts we had
£120,377 in the designated Foresters Fund and
£43,974 in the designated Redoubt Fort Fund.| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Society is in sound heart having over 2000
members and a sound balance sheet.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership subscriptons, museum admission
fees, donatons and fundraising from the annual
Redoubt Rafe and pub quizzes, provide most of
the income in regard to the designated and
unrestricted funds. Restricted fund income is
mainlybank interest, grants and sponsorship.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We adopt low risk investments for funds for
future use to promote the objectves of the
charity.| |A description of the principal
risks facing the charity|Para 1.46|The risks are low since the charity generates
sufcient funds to maintain its annual
programme of actvites and insures against risk.
We seek grant support for any major
preservaton projects with the historic buildings
in our care, but we seek to minimise this risk by
undertakingsurveys and tmelyrepairs.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Charity Commission Associaton Consttuton| |How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisaton| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees appointed by members| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|The Harwich Society| |---|---| |Other name the charityuses|n/a| |Registered charitynumber|1161931| |Charity’s principal address|5 Church Street
Harwich
Essex
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**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (if any)**| |---|---|---|---|---| ||Colin Farnell|Chairman||| ||David Whitle|Vice Chairman|To 30/03/2022|| ||Maria Fowler|Secretary||| ||Diane Bitmead|Treasurer||| ||Dan Beck|||| ||Garry Calver|||| ||Richard Colley|||| ||Sue Daish|||| ||Andy Schooler|Joint Vice
Chairman|from 16/05/2022|| ||Robert Barham|Joint Vice
Chairman|From 16/05/2022|| ||Richard Oxborrow|||| ||Paul Smith||from 13/09/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|none| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** We employ no paid staff- we are a volunteer based organisation managed by our Board of Trustees. ## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** n/a ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Colin Farnell **Position (eg Secretary, Chair, etc)** Chairman **Date** 10/05/2023 m 2 JJ I 47> EJmrnqXI4 zInnoiJ (nxjm (IJ m r O XJ z > Z G) Iii'ry I ui ¥ 5 È 00> lllllllllll (O ¢J) fo CO N) (TJ o o) o u> O (D N) O ) o ) (TJ OJ N) ¢X* O fo fo_ 0 ¢7) 0> ¢D N) rno>(n>- xcz Q)mC ts) ) ￿ Ln (4) 2 111 Z O￿L ouo 0)￿ a*￿00￿j￿0 Jo rnCC>nr)z £*uJnoor o(J O i4 OTr (D OJ ut (ho￿-4 -4 00 ooo TPIE HARWICH SOCIETY REGISTERED CHARITY No. 1161931 NOTES TO ThF ACCOUNTS YMr•nd•d 31$1 DECEAIBeR 2021 1 FORESTERS FREEHOLD PROPERTY STATED AT REBUILD COST 2 FORESTÉRS CONTENTS STAYEDAT REPL*£EMENT COST 3 9088ITS HOLE FREEHW WD VALLEOAT EsnMATED TrA4RKV. V￿UE 4 P￿NTfjNGS AND PLA(WES VALUEO AT COST S MUSEUM EXHIBITS I OFTEN ￿TED} ATCOST PLJS 1% ANNUM e TC¥)LS V￿UE0AT COST LESS th WASTAGE PERANNUKI 7 SMALL *SSETS. OPFice EQVIPFAENT WRfm AT 2Q% PER AMNUM INDEPENDEPIT EXAMINER? REPORTTO THE TRIISTEES OF ThE HARMGH socIErY I repNt on acco￿1$ olThe H•Mith Sots¢ty lrythe >weTh1ed 31it rw•m¢ef2J22 tei•Jt p•ges I to 3 The c*aiiVS tnjsiees are r￿[•￿5￿b* forthe ofti* acCty￿ -. ￿ than'$ ir'$te25 Ihat ar aadh ts not uwed for thy8 year urthi 144121 oftr* CIwit￿ Aca 2011 (the 2011 k#) that an vknThtexamlr￿tltyl 1$ negdgd. 1115 rnYwn￿￿￿tyt¢". to lo110wt￿ prtC4dLry Lwkl C￿eCb￿ gpRn C-Afty Cr*nmi5sKffi stiL*cffl 1451SHbl of the 2011 Act. ar Myexaminati￿ vrf$ far￿ out fft ac(¥jda￿e IhÈ g￿er* [￿rea￿ Chaiity Ctynmww. An exami-.8tson alsp i•nsideralion ofany wusu81 tsms In ts awJrts aT)J 5eew exklarsatx)￿ fror Yo￿ as trustees ¢¢￿taMIr4d suth matiers. The procedu￿ L￿dertaken do nol au e¥ty￿ i*81 wukj be requwed In an aLOrt onc c¢nsequeth no opinion 18 gNen %￿ther￿* wg8ert a aTrl fa￿ arby the reprrt i8 timited lo those m8tters sat out In ts $tstament tdrN4. requtrements of 2011 ka been mèt SI3NED QUA￿lGA￿oN AtJDRESS'. TFIE HARWICH SOCIETY REGISTERED CHARITY Trlo. 1161931 IIOTES TO ThE ACCOUNT8 Yw •nd•d 31•t DECEMBER 2021 1 FORESTERS FREEHOU) PROPERTY STATED AT REBUILD COST 2 FORESTERS coKfENTS STATEDAT REPLKEIENT COST 3 8OBBITS HOLE FREEFKXO LAND V￿L￿D AT ESTIMATED PA4RKV, V￿1 4 PAJNnNGSAND PLAQUES VhLUEDAT COST 5 MUSEUM EXHIBITS i OFTEN CQNATEDI AT COST PLJS 1% PE4 ANNUKI 8 TOOLS VALUED ATCOST LESS20% WASTAGE PER ANNUPA 7 Sh14LLK*WS. t￿F￿E EIJUIPMENT WRITfEN tw AT 2Q% PER *ANUM INDEpeNDeMT EXAMINEif8 REPORTTOThE TRUSTEES OF THE TrIARWICH 80CIETY I reporte￿ th8 ofTr¢ SoC%tyhxtheJwr8r￿l 31st [w￿reT2￿22 we 8et p•ges 1 te 3. The (J)arw$ tru5tee5 are resp)n&b* ￿ the olts aCUMrt& -he rthry's i*￿tee.$ trai ar 8Jdtt ￿ nol rgqulred l¥￿er 5fjthn 144(21 ofthe Ch¥thsAL# 2011 2011 Aci.. that an hlewN*nitxaminaticn * Tr88d&J. tt h my rESpmW Io.. to fouwthe procedw￿ l•KI 9￿1 tyme C-AT*y Lyk*r seL*tyJn 145(51(bl of 2011 *A.z BA815 OF WDEPENDEiifEXIIW4ERS REPORT My examln8tkn was ¢Wr￿ Out m accord￿ tt* g￿¥81 gw, Dy *e Charty COrnm￿Co An ex8mi-.abon It atso kn￿￿e$ (onsK1erntw)n olarry I￿￿sual rtems LY dLSr*we5 In me accodfjts anu See￿￿9 explBnpbDro from you a$ trustees coiicerthg SUL* mattws. ￿0#rtaken do nol au L* eWder￿ tr.al ￿YUkI required ￿ an audit ar e4roequBnty no L%gNen as aTh118￿¥th￿ thè w i% knited lo those mBiter8 8ei OL4 in the statement bebjw. jEPENDENTEx￿￿NEM 8TAIEMENT req￿reMentS of tha 2011 h4. SIGNED QUAUFLAMN CWTE.,