## **Trustees’ Annual Report for the period** **From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date** ## **Charity name: The Harwich Society** ## **Charity registration number: 1161931** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote public interest in the Harwich area,
encourage high standards of planning and
architecture and to secure the preservaton,
protecton, development and improvement of
features of historic or public interest in Harwich
and its hinterland
| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Reviewing and commentng upon as necessary
the planning applicatons placed before the
Planning Authority.
Encourage interest in and awareness of local
history by maintaining The Harwich Redoubt, a
fort built to defend Harwich Harbour during the
Napoleonic War. The Society also operates
museums chartng the maritme history of the
town, manages the High Lighthouse and runs a
Visitor Centre on Harwich Quay which acts as a
focal point for tourist informaton.
The Society encourages awareness of local
history by organising guided walks and
arranging lectures for local residents, visitors
and fourists. Managing a small wildlife
reserve in the town enables the Society to
encourage local interest in natural history.
The Society's sites are popular destnatons
for people of all ages including local primary
schools and young people.
| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confrm they have complied with
Sec.4 of the Charites Act 2006 in having due
regard to the Charity Commissioners general
guidance on public beneft. The Trustees actvely
review the success of the Society’s actvites and
the beneft accrued to local residents and
visitors.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The purpose of the charity is not primarily as a
grant giving body. Any request received would
be considered on its merits.| |Policy on social investment
including program related
investment|Para 1.38|The Society does not undertake social
investment as its focus is on environmental
work. However by creatng volunteering,
opportunites, encouraging public interest in the
local environment and managing visitor
atractons for the public good we enhance
opportunites for community and social
engagement.| |Contribution made by
volunteers|Para 1.38|The Society would be unable to exist without the
support of volunteers, including our trustees.
Many others volunteered to ensure the sites
operated by the Harwich Society are managed,
maintained and opened to visitors, provide
guided walks, undertake research, maintain our
archives and ensured the Highlight magazine is
published and distributed.
| |Other||This organisaton was formed to update the
consttuton of Harwich Society. On 1stJanuary
2016 the charitable actvites for public beneft
were transferred from the original Harwich
Society (Charity no 261798) to this new charity
including assets and liabilites. The original
Harwich Societywas formed in 1969.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Society contnued to publish quarterly the
‘Highlight’ magazine and distribute it to all
members whether local, in the UK or abroad.
This magazine is seen as an important link in
binding together residents and former
residents of the town. The magazine includes
artcles about the history of the area,
conservaton and planning maters, promotes
current events and volunteering and creates a
platorm for people to share informaton and
reminiscences.
In normal years Society volunteers manage and
staf the seasonal Visitor Centre in Harwich and
the iconic historic buildings and museums under
its ownership or control which are a signifcant
tourist atracton in the Harwich area. This was
seriously disrupted during 2021 due to Covid
pandemic restrictons.| The Bobbits Hole town wildlife area was managed, improved, and was open to the public including families with children during 2021 to promote safe accessible access to the natural environment. The new Society website was developed with linked social media facilities to better promote public interest in the Harwich area. The Society provided guided walks for residents, visitors, including foreign tourists, school groups and parties wishing to explore the locality prior to the Covid 19 pandemic restrictions. The Society participated in the statutory planning policy and development control processes for the Harwich area. The Society participates in town enhancement and tourism initiatives in partnership with others. The Society continued to promote interest and knowledge about the Harwich area including conducting research into the history of the area and publishing information. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** Review of the charity’s Para 1.21 financial position at the end The Society was in a sound financial position at the end of the accounting period. Income |of the period||exceeded expenditure during 2021 and the value
of its liquid assets increased over theyear.
| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society has no formal policy on fnancial
reserves other than to ensure sufcient funds
are available to conserve and preserve 5 Church
Street Harwich ( ‘Foresters’) probably the oldest
house in Harwich and The Redoubt Fort a key
Harwich ancient monument for the beneft of
futuregeneratons.| |Amount of reserves held|Para 1.22|As recorded in the Annual Accounts we had
£113,586 in the designated Foresters Fund and
£94,335 in the designated Redoubt Fort Fund.| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Society is in sound heart having over 2000
members and a sound balance sheet.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership subscriptons, museum admission
fees, donatons and fundraising from the annual
Redoubt Rafe, pub quizzes and a 200 club
quarterly draw provide most of the income in
regard to the designated and unrestricted funds.
Restricted fund income is mainly bank interest,
grants and sponsorship.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We adopt low risk investments for funds for
future use to promote the objectves of the
charity.| |A description of the principal
risks facing the charity|Para 1.46|The risks are low since the charity generates
sufcient funds to maintain its annual
programme of actvites and insures against risk.
We would need to seek grant support for a
major preservaton projects with the historic
buildings in our care, but we seek to minimise
this risk by undertaking survey and tmely
repairs.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Charity Commission Associaton Consttuton| |How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisaton| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees appointed by members| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|The Harwich Society| |---|---| |Other name the charityuses|n/a| |Registered charitynumber|1161931| |Charity’s principal address|5 Church Street
Harwich
Essex
CO11 3DR| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (if any)**| |---|---|---|---|---| ||Colin Farnell|Chairman||| ||David Whitle|Vice Chairman|To 30/03/2022|| ||PhillIip Alder|Secretary|To 08/10/2020|| ||Diane Bitmead|Treasurer||| ||Dan Beck|||| ||Garry Calver|||| ||Richard Colley|||| ||Sue Daish|||| ||Maria Fowler|||| ||Andy Schooler|||| ||Robert Barham|||| ||Richard Oxborrow|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|none| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** We employ no paid staff- we are a volunteer based organisation managed by our Board of Trustees. ## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** n/a ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Colin Farnell **Position (eg Secretary, Chair, etc)** Chairman **Date** 07/05/2022 ?l¥mC z O4400-C-Im￿O rn-47JrmzDmm43J-4rn tr)m4mmrnO3Jz>ZG> mTJn410 CDO Iiiry'll Ln a) ￿ O ts) ¢7) o_ ¢Dti> J ts) 08oN)08 Oo>Ooc (noj mmz G)G) iJQ D>7J ￿z￿￿w>- 3JrmqnG)>nlJ C4(nzZ Icz 3J ID 11 owooo*N> hj o bl >0 footh- ncojucj DJrnzOXZ 01 O>OJ ¢A ( OJ (h THE HARWICH SOCIETY REGISTERED CHARITY No. 1181931 NOTES TO THE ACCOUPITS Y68rendod 318t DECEIIBER 2021 1 FORESTERS FREEHOLO PR(XJERTY STATED AT REBUILD COST 2 FORESTERS CONTENTS STATED AT REPLACEMENT COST 3 BOBBITS HIXE FREEHCLD LAND VALUED AT ESTIMATED MARKETVALUE 4 PAINTINGS AND PWUES VALUEDAT COST 5 MUSEUM EXHIBITS I OFTEN Crf)MATEDI AT COST PLUS 1% PER ANNLIM 6 TOOLS VALUED AT COST LESS 20% WA8TAGE PER ANNUM 7 SMALL ASSETS. OFFICE EQUIPMENTWRifTEN fM)WN AT 2tN PERMNUM INDEPENDENT EXAAIINER'S REPORTTO THE TRUSTEES OF ThE +IARIMCH SOCIErY I report on the accounts of Tr Har%4ich SWfor the year eNle(131st Lknmbet2021. arE set out on pages 1 to 3. The chantys INstees a￿ rewsthle F¥epwation Of￿ ac(¥yJts. ￿ oWiYs cMs**thatan a￿lit i5 t r8quiW forlh&8 year 14412) ofts Chth Ata 2011 2011 an tih**Th*Nexaminatm 1$ needed. It Is my re5ponsibiltyto'. eXam1r￿ the arxwnts mjer sedK)n 145 olthe Ch*it￿$ kl 2011 lofvlow the pro￿aUre3 *kY do*n in Ike ger￿al threfakrts gNen ty ts (WC¢)rnmwicffj sedK)n 145(Sllbl of the 2011 Act. aTht to ¥t8te pariiryjlar m8ttets c>Jmpto my81￿￿. aASIS OF INDEPENDENT EXAIIINERS REPORT Myexaminalion was f*rried ￿ In accordan￿ *ilh Ihe gerwal tylhe Chatity Ccrfnmtsslon. An exarninalon 1nrJ￿leS a of the ar£ounw records kept bytr* charty and a I￿1par￿n of Ike a(xx)unt5 presented V*lh those records. It aL%o indude5 conshjerats.on of any unusual items (wdi%dowres in Ihe actAxJnts. ar¥J 5ethirKJ expLanatiws from you a5 ItU51ee8 conf*mlng such matter5. The pro(*dures undertaken do t￿1 al trÉ evNIe[￿ Ihal be reqLWE¢ In an aLklit and cOnseq￿nIY no opin40n is given 8$ 10 thB aThl fair VW ¥rKJ b)e rewt ￿ knited lo tt￿88 matte[5 set out in the slalement bdow. IDEPENDEIITEXAMINER'SSTATEMENT In conner*on *ilh my exarninat*Jn. ￿ Ma￿ CL¥rt lo my akntitin." 10 keep accwntiTYJ records In ar￿￿00r￿e bilh sec*cfi 130 of ts 2011 Ac*. aTrJ requrernents ofts 20t1 ALI. have nDI been rrnL or 12) lo whth.n my opinw)n, attwit￿ shrthj be dra￿ in order a proF4ruThkniarKlvwJ of a¢xwn151o be reached. SIGNED N￿lE. QUALIFICATh)M ADDRESS". IOVALLEY RaiD. 114RWth. ES DATE. THE HARWICH SOCIETY REGISTERED CHARrrY No. 1161931 NOTES TO THE ACCOUNTS Year•nded 318¢ DECEIIBER 2021 1 FORESTERS FREEHOLD FR(￿RTysTAJED AT REBUILD COST 2 FORESTERS CCfftNTS STATED AT REPLACEMENT COST 3 BOBBITS HOLE FREEFK)LD LAND VALUED AT ESTtMATED MARKETVALUE 4 PAINTINGS AND PLAQUES VALUED AT COST 5 MUSEUM EXHIBITS I OFfEN tQNATEDI AT COST PLUS 1% PER ANNUM 6 TOOLS VALUEDAT COST LE&S Th WASTAGE PER ANNUM 7 SPMLL A&￿TS. OFFICE EaUIPklENT WRirrEN LX)WN AT 20% PER ANNUM INDEPEtIDEiif EXAIIINER% REPORT TO THE TRUSTEES OF ThE HAR￿cH SOCIErY I report on the accounts ofTtE Sow for SEar 3181 t*LYmt¢r 2021. **ich *e set ¢)n pages 1 to 3. RE8PECThE RESON3181LmES OF TRUSTEESANO EMMINER TrE charfvs ItU51ees are respowible fortre prep8f8bw oftr* a￿ty￿￿8. thaws an i8 nut rw4uvd forthls ￿ar uThJer sectitin 144PI ofttE Charth5P42011 (ts X)11 Attl ￿ Ihat 8n exaMInafy￿ 15 ￿eded. 1$ my resVJnsi￿1ty lo.. exam￿* th8 acr*Lrt uTrJ8r 145 ofthe Chgribes Ad 2017 to fc4low wOcedU￿ dm) in lhe￿ thrEcab)rts gNen iylhe Chaty Commwh)n m1er 14515110) of 11* 2011 Atx. and to state paTh¢xrtar matters have comto myatterikn. BASIS OF INDepENDENT EXAIIINEn REPORT My examination wa5 carried rxrt in aco)rdarte trege￿al Direc*ons ChHFity Commissim. An examinati indudes a rev*w ofthe accountiNJ recor(Is kept by ts rtharity aThl a c￿par￿ ofthe aco)unts yesenied those reL*)rds. It also indudes consideration Df Hny unusL421 rtems w di8dosures in If* 8UXMJnt5. ewanations from you as trustees eonceffliry such mattets. The procedures wdertaken do rrt)I provKle all ￿ eV1kn￿ that wtyJbJ be requir&Y in an aL*1rt and Cth5equenity no op￿10￿ is gNen as lo wl*bleftr* a i1￿ aTrJ aTrJ ts rep)rt ts Ilnit￿ to Ihose matters get r¥Jt in ￿ ytatsment below. INDEPENDE14f EXAMNEFYSSYATEAIENT 111 gives me rea50nab* Ihai in wry rn8tsri￿ re¥edthe ￿￿er1￿￿.. lo keep acLountirvJ rety)rds in accordarte secticfi 130 of 2011 Afl. arwj reqU￿ety￿nts of the 2011 Act. have ￿1 t*8n mei". or 121 lowhlch.in my opinion. atternb)n be li (x¥wtoenaNe a WDper LnSgfstsMirvJ of accounts 10 ￿ reached . SIGNED M4ME'. WR&4REf ¥