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2023-09-30-accounts

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name: Easton Gymnastics Club Registered charity number: 1161894 Principal & registered address: Deer Park House, Bawburgh Road, Easton, Norwich, NR9 5EA

CURRENT TRUSTEES

DATE OF APPOINTMENT

Josephine Tubby 29 May 2015 Maxine Blaxall 29 May 2015 Terence Peasey 29 September 2021 Kim Chant 4 April 2023 Amy Crawley 14 June 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is controlled by its governing document, the Club Constitution, and constitutes a Charitable Incorporated Organisation formed on 29 May 2015.

Trustees are appointed by way of acceptance of nomination at the Annual General Meeting or coopted during the year as provided for in the Constitution. New trustees are provided with both Charity Commission and Club-specific documentation and training to enable them to fulfil their obligations and to contribute to the running of the Club.

The day to day running of the Club is delegated to the Club Centre Manager, who directly manages the administrative functions and Coaching staff who are all Employees of the Club. The Club Manager is supported by the Trustees and regular meetings are held between both parties to ensure the objectives of the Club are achieved and all legal requirements are being met.

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

As trustees we have considered the major business and operational risks faced by the charity and have established systems to ensure that the necessary steps are taken to mitigate these risks.

OBJECTIVE AND ACTIVITIES

The objective of the charity, as laid down in its Constitution, is the promotion of community participation in healthy & enjoyable recreation by the provision of facilities for gymnastics.

The significant activities of the Club are:

Public Benefit Reporting

The trustees have due regard to the guidance relating to public benefit published by the Charity Commission.

Our Club is open to all, regardless of age, abilities, race, gender, or sexual orientation.

FUNDING

Gymnastics requires specialist facilities, equipment and a high ratio of qualified coaches to gymnasts to enable it to take place safely and this means that it will always be necessary to charge for the use of the facilities and for coaching received. Fees are kept as low as possible to enable membership to be open to as many as possible.

During 2022/3 the Club was able to set a stable long term programme of fundraising to continue our recovery after Covid_19 and the long term financial effects that has ensued. We continue to find innovative ways of raising funds which involve members and have proved to be very enjoyable events in the past. We continue to improve and restructure our facility to give us to provide the opportunity to allow outside organisations to hire the hall.

We feel the good reputation of the Club has been enhanced by the above activities.

We have also improved the staff area of the facility in order to provide a better environment to ensure we look after the welfare of the staff.

In addition, we have applied for and successfully received grants which aided the all-round improvements of the Club.

FINANCIAL REVIEW

The Club has net assets of £715k for the year ended 30 September 2023 (2022: £687k) after recording a net surplus of £27k (2022: £32k surplus). A provision of £33k for depreciation of equipment and buildings was made in 2023 (2022: £29k).

Revenue for the Club the year was £375k (2021: £302k).

Resources expended on the provision of gymnastic services were £346k (2021: £270k).

OUTLOOK AND FUTURE PLANS

The Club continues to look into ways to improve how it serves its members and to meet increasing demand. The Club has expanded its day-time activities to reach and serve as many members of the community as possible whilst increasing evening classes to reduce its waiting list.

The Club will continue to keep fees affordable to as many as possible and to look into ways of supporting those suffering financial hardship.

The Club has worked extremely hard especially during these continual challenging times to ensure the standard, safety and the quality of the Club continues at its high level.

The Club is looking into fundraising for installing solar panels and to buy the leasehold of the total land site. This will take a great deal of time and management and will take some time in planning.

We will ensure that the Club can comfortably manage this financial project before committing to any agreement.

STATEMENT OF TRUSTEES RESPONSIBILITIES

As trustees, we are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of our Constitution require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.

In preparing these financial statements, we are required to:

As trustees we have been responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable us to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution.

We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the Board of Trustees on 17[th] April 2024 and signed on its behalf by:

Jo Tubby (Apr 29, 2024 14:14 GMT+1) Jo Tubby

EGC Trustee

Reserves Policy: 007 Date: 26/01/2023 Up for Review: 26/01/2024 Approved By: Olivia Saunders CM

Reserves Policy:

The Trustees of Easton Gymnastics Club focus on ensuring that the charity has sufficient funds available for the continued operation of the Club, for necessary refurbishment of facilities and equipment, and as contingency for unseen events or risks.

The Club has developed a forward plan of significant replacement and renewal expenditure and aims on an annual basis to maintain a level of reserves to fulfil this plan.

The aim of the Club is to always hold £30,000 in reserves to ensure the Club can continue to run with loss of income due to unforeseen circumstances.

Bank Details: Bank: CAF Bank

Account Name: Easton Gymnastics Club Sort Code: 40-52-40 Account Number: 00098474

This policy is reviewed annually and was last updated on 26[th] January 2023.

Signature 1 Olivia Saunders (Apr 29, 2024 14:16 GMT+1) Signature 2 Jo Tubby (Apr 29, 2024 14:14 GMT+1) Agreed by: Olivia Saunders Agreed by: Jo Tubby Position: Centre Manager Position: Trustee Date: 17/4/24 Date: 17/4/24

Tel: 01603 960511

Email: enquiries@eastongymnasticsclub.com www.eastongymnasticsclub.com

Registered charity number: 1161894

Charity registration number: 1161894

Easton Gymnastics Club

Annual Report and Financial Statements for the Year Ended 30 September 2023

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ

Easton Gymnastics Club Contents

Reference and Administrative Details 1
Independent examiner's report 2
Statement of financial activities 3
Balance Sheet 4
Notes to the financial statements 5 to 8

Easton Gymnastics Club

Reference and Administrative Details

Page 1

Independent Examiner's Report to the Trustees of Easton Gymnastics Club

I report on the accounts of the Trust for the year ended 30 September 2023 which are set out on pages 3 to 9.

Respective responsibilities of trustees and examiner:-

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Norfolk NR20 3SZ

10th April 2024

Page 2

Easton Gymnastics Club

Statement of Financial Activities for the Year Ended 30 September 2023

Note
Incoming resources
Grants Receivable
2 & 3
Activities for generating funds
4
Investment income
5
Total incoming resources
Resources expended
Costs of generating funds
6
Total resources expended
Net movements in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2023
2022
£
£
£
£
31,237
0
31,237
2,240
343,527
0
343,527
299,648
30
0
30
24
374,794
0
374,794
301,912
346,090
346,090
270,287
346,090
0
346,090
270,287
28,704
0
28,704
31,625
471,987
214,924
686,911
655,286
500,691
214,924
715,615
686,911

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 3

Easton Gymnastics Club

Balance Sheet as at 30 September 2023

Note
Fixed assets
Tangible assets
9
Current assets
Stocks and work in progress
Trade Debtors and Prepayments
Cash at bank and in hand
Creditors: Amounts falling
due within one year
10
Net current assets
Total assets less current
liabilities
Creditors: Amounts falling
due after more than one year
11
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Total charity funds		 £
£
£
£
639,108
646,596
5,000
5,000
5,398
0
96,792
72,356
107,190
77,356
-6,016
-4,374
101,174
72,982
740,282
719,578
-24,667
-32,667
715,615
686,911
214,924
214,924
500,691
471,987
715,615
686,911
2023
2022		 £
£
£
£
639,108
646,596
5,000
5,000
5,398
0
96,792
72,356
107,190
77,356
-6,016
-4,374
101,174
72,982
740,282
719,578
-24,667
-32,667
715,615
686,911
214,924
214,924
500,691
471,987
715,615
686,911
2023
2022
719,578
-32,667
686,911
214,924
471,987
686,911

The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).

Apr 29, 2024

Approved by the Board on …………………...and signed on its behalf by:

Jo Tubby (Apr 29, 2024 14:14 GMT+1)

J Tubby Trustee

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 4

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2023

1) Accounting policies

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Further details of each fund are disclosed in note 12.

Incoming resources

Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Deferred income represents amounts received for future periods and is released to incoming resources in the period to which it relates. Such income is only deferred when:

Shop income is recognised as earned (that is, as the related goods or services are provided).

Investment income is recognised on a receivable basis.

Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Costs of generating funds are the costs of trading for fundraising purposes.

Fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost.

Depreciation

Depreciation has been charged on assets per the charities policies.

Page 5

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2023

continued

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Operating leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.

2) Voluntary income

2) Voluntary income
Donations and legacies
Display Takings and Fundraising
3) Grants receivable
Grants and Burseries
4) Activities for generating funds
Subscriptions
Sales of purchased goods
Fees and competitions
Equipment sale/hire and parties
Tuck Shop
Other		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2023
2022
£
£
£
£
21,481
0
21,481
740
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2023
2022
£
£
£
£
9,756
0
9,756
1,500
9,756
0
9,756
1,500
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2023
2022
£
£
£
£
302,918
0
302,918
247,342
17,113
0
17,113
14,158
10,570
0
10,570
8,552
9,763
0
9,763
12,055
3,013
3,013
4,154
150
0
150
13,387
343,527
0
343,527
299,648

Page 6

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2023

continued

5) Investment income

5) Investment income
Interest on cash deposits
6) Total resources expended
Cost of goods sold (as adjusted for stock)
Tuck shop purchases
Other direct costs
Competition costs
Establishment costs
Repairs and maintenance
Salaries and Pensions
Other Employment costs
Administration expenses
Printing, stationery and computer expenses
Subscriptions
Legal and professional costs
Bank charges
Interest payable
Depreciation		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2023
2022
£
£
£
£
30
0
30
24
2023
2022
Total
Total
£
£
25,208
12,988
4,379
2,931
2,190
1,706
6,737
4,652
19,213
16,740
16,678
4,470
212,769
175,344
9,541
5,398
2,407
1,860
1,917
2,281
2,048
2,760
150
121
8,912
9,266
725
841
33,216
28,929
346,090
270,287

7) Trustees' remuneration and expenses

There were no trustees that received any remuneration during the year.

8) Employees' remuneration

The aggregate payroll costs of these persons were as follows:

Wages and salaries 2023
2022
£
£
212,769
175,344

No employee received emoluments of more than £60,000 during the year (2021 - No. 0).

Page 7

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2023

continued

9) Tangible fixed assets

Cost
As at 1 October 2022
Additions
As at 30 September 2023
Depreciation
As at 1 October 2022
Additions
As at 30 September 2023
Net book value
As at 30 September 2023
As at 30 September 2022
10) Creditors: Amounts falling due within one year
PAYE payable
Accruals and deferred income
11) Creditors: Amounts falling due after one year
Bank Loan		 Fixtures,
Land and
fittings and
buildings
equipment
Total
£
£
£
552,132
168,173
720,305
0
25,236
25,236
552,132
193,409
745,541
17,528
56,181
73,709
8,764
23,960
32,724
26,292
80,141
106,433
525,840
113,268
639,108
552,132
111,992
664,124
2023
2022
£
£
4,079
2,901
1,937
1,473
6,016
4,374
2023
2022
£
£
24,667
32,667

12) Related parties

Controlling entity

The charity is controlled by the trustees.

Page 8

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2023

continued

13) Analysis of funds

13) Analysis of funds
General Funds
Unrestricted income fund
Restricted Funds
Restricted income fund		 At 1
At 30
October
Incoming
Resources
September
2022
resources
expended
2023
£
£
£
£
471,987
374,794
-346,090
500,691
214,924
0
0
214,924
686,911
374,794
-346,090
715,615

14) Operating lease commitments

At 30 September 2023 the company had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Amounts payable Land and Buildings
Within 1 Year
Between 1 and 5 years
Over 5 years		 2023
2022
£
£
4,208
4,208
16,832
16,832
71,536
75,744
92,576
78,750

Final combined accs and trustees report 2023

Final Audit Report

2024-04-29

Created: 2024-04-15 By: Pauline Street (pauline@adpaccounting.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAcU1Upw6c29sq8LTvcWfKTpC35DkztTl3

"Final combined accs and trustees report 2023" History

Document created by Pauline Street (pauline@adpaccounting.co.uk)

2024-04-15 - 8:43:34 AM GMT

2024-04-15 - 8:44:49 AM GMT

2024-04-29 - 1:07:04 PM GMT

Email viewed by oliviasaunders@eastongymnasticsclub.com 2024-04-29 - 1:15:31 PM GMT

Signer oliviasaunders@eastongymnasticsclub.com entered name at signing as Olivia Saunders 2024-04-29 - 1:16:43 PM GMT

Document e-signed by Olivia Saunders (oliviasaunders@eastongymnasticsclub.com) Signature Date: 2024-04-29 - 1:16:45 PM GMT - Time Source: server

Agreement completed. 2024-04-29 - 1:16:45 PM GMT