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2021-09-30-accounts

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30 SEPTEMBER 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name: Easton Gymnastics Club Registered charity number: 1161894 Principal & registered address: Deer Park House, Bawburgh Road, Easton, Norwich, NR9 5EA

CURRENT TRUSTEES

DATE OF APPOINTMENT

Josephine Tubby 29 May 2015 Maxine Blaxall 29 May 2015 Terence Peasey 29 September 2021 Nicky Burgis 29 September 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is controlled by its governing document, the Club Constitution, and constitutes a Charitable Incorporated Organisation formed on 29 May 2015.

Trustees are appointed by way of acceptance of nomination at the Annual General Meeting or coopted during the year as provided for in the Constitution. New trustees are provided with both Charity Commission and club-specific documentation and training to enable them to fulfil their obligations and to contribute to the running of the Club.

The day to day running of the club is delegated to the Club Centre Manager, who directly manages the administrative functions and Coaching staff who are all Employees of the Club. The Club Manager is supported by the Trustees and regular meetings are held between both parties to ensure the objectives of the club are achieved and all legal requirements are being met.

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

As trustees we have considered the major business and operational risks faced by the charity and have established systems to ensure that the necessary steps are taken to mitigate these risks.

OBJECTIVE AND ACTIVITIES

The objective of the charity, as laid down in its Constitution, is the promotion of community participation in healthy & enjoyable recreation by the provision of facilities for gymnastics.

The significant activities of the Club are:

Public Benefit Reporting

The trustees have due regard to the guidance relating to public benefit published by the Charity Commission.

Our Club is open to all, regardless of age, abilities, race, gender, or sexual orientation.

FUNDING

Gymnastics requires specialist facilities, equipment and a high ratio of qualified coaches to gymnasts to enable it to take place safely and this means that it will always be necessary to charge for the use of the facilities and for coaching received. Fees are kept as low as possible to enable membership to be open to as many as possible.

During 2020-21 the club’s main funding stream was affected by covid and fees were drastically reduced. Further funds were raised through the sale of clothing and plants, the provision of a tuck shop, holding children’s birthday parties and hiring out of the hall for competitions and to other gymnastic clubs.

When the gymnasium was forced to close or facilities limited during the pandemic, the club received support and funding through government grants and the Coronavirus Job Retention scheme.

FINANCIAL REVIEW

The Club has net assets of £655k for the year ended 30 September 2021 (2020: £652k) after recording a net surplus of £3k (2020: £18k deficit). A provision of £28k for depreciation of equipment was made in 2020 (2020: £16k).

Revenue for the Club the year was £227k (2020: £207k).

Resources expended on the provision of gymnastic services were £224k (2020: £225k).

Reserves policy

As trustees we have focused on ensuring that the charity has sufficient funds available for the continued operation of the Club, for necessary refurbishment of facilities and equipment, and as contingency for unseen events or risks. The Club has developed a forward plan of significant replacement and renewal expenditure and aims on an annual basis to maintain a level of reserves to fulfil this plan.

OUTLOOK AND FUTURE PLANS

The Club is always looking into ways to improve how it serves it members and to meet increasing demand. The Club is planning to expand its day-time activities to reach and serve as many members of the community as possible whilst increasing evening classes to reduce its waiting list.

The Club will continue to keep fees affordable to as many as possible and to look into ways of supporting those suffering financial hardship.

The Club has worked extremely hard during challenging times to ensure the standard and the quality of the Club continues at its high level. In light of the covid pandemic, contingency plans have been put in place to try and minimize the health and financial risk to the charity. Extra events have been organized to raise funds for the essential maintenance and replacement of equipment.

STATEMENT OF TRUSTEES RESPONSIBILITIES

As trustees, we are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of our Constitution require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.

In preparing these financial statements, we are required to:

As trustees we have been responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable us to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution.

We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the Board of Trustees on 13[th] July 2022 and signed on its behalf by:

Jo Tubby

EGC Trustee

Charity registration number: 1161894

Easton Gymnastics Club

Annual Report and Financial Statements for the Year Ended 30 September 2021

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ

Easton Gymnastics Club Contents

Reference and Administrative Details 1
Independent examiner's report 2
Statement of financial activities 3
Balance Sheet 4
Notes to the financial statements 5 to 8

Easton Gymnastics Club

Reference and Administrative Details

Charity name Easton Gymnastics Club Charity registration number 1161894 Principal office Deer Park House Bawburgh Road Easton Norfolk NR9 5EA Registered office Deer Park House Bawburgh Road Easton Norfolk NR9 5EA Trustees Mrs N Burgess Mrs J Tubby Mrs M B Blaxall Mr P A Engler Mrs J Hobson - Frohock Mrs L Broster Mr T Peasey Accountant ADP Accounting Limited 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ

Page 1

Independent Examiner's Report to the Trustees of Easton Gymnastics Club

I report on the accounts of the Trust for the year ended 30 September 2021, which are set out on pages 3 to 9.

Respective responsibilities of trustees and examiner:-

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

1) examine the accounts under section 145 of the 2011 Act;

2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

3) state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Norfolk NR20 3SZ

12th July 2022

Page 2

Easton Gymnastics Club

Statement of Financial Activities for the Year Ended 30 September 2021

Note
Incoming resources
Grants Receivable
2 & 3
Activities for generating funds
4
Investment income
5
Total incoming resources
Resources expended
Costs of generating funds
6
Total resources expended
Net movements in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
59,856
0
59,856
68,124
167,567
0
167,567
138,485
0
0
0
2
227,423
0
227,423
206,611
224,233
224,233
224,823
224,233
0
224,233
224,823
3,190
0
3,190
-18,212
437,172
214,924
652,096
670,308
440,362
214,924
655,286
652,096

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 3

Easton Gymnastics Club

Balance Sheet as at 30 September 2021

Note
Fixed assets
Tangible assets
9
Current assets
Stocks and work in progress
Trade Debtors
Cash at bank and in hand
Creditors: Amounts falling
due within one year
10
Net current assets
Total assets less current
liabilities
Creditors: Amounts falling
due after more than one year
11
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Total charity funds
£
£
£
£
621,638
644,169
0
0
998
1,140
77,510
23,189
78,508
24,329
-4,860
-16,402
73,648
7,927
695,286
652,096
-40,000
0
655,286
652,096
214,924
214,924
440,362
437,172
655,286
652,096
2021
2020
£
£
£
£
621,638
644,169
0
0
998
1,140
77,510
23,189
78,508
24,329
-4,860
-16,402
73,648
7,927
695,286
652,096
-40,000
0
655,286
652,096
214,924
214,924
440,362
437,172
655,286
652,096
2021
2020
652,096
0
652,096
214,924
437,172
652,096

The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).

Approved by the Board on 12 July 2022 and signed on its behalf by:

J Tubby Trustee

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 4

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

1) Accounting policies

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Further details of each fund are disclosed in note 12.

Incoming resources

Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Deferred income represents amounts received for future periods and is released to incoming resources in the period to which it relates. Such income is only deferred when:

Shop income is recognised as earned (that is, as the related goods or services are provided).

Investment income is recognised on a receivable basis.

Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Costs of generating funds are the costs of trading for fundraising purposes.

Fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost.

Depreciation

Depreciation has been charged on assets per the charities policies.

Page 5

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Operating leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.

2) Voluntary income

2) Voluntary income
Donations and legacies
Display Takings and Fundraising
3) Grants receivable
Grants and Burseries
Coronavirus grants
4) Activities for generating funds
Subscriptions
Sales of purchased goods
Fees and competitions
Equipment sale/hire and parties
Other
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
332
0
332
0
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
28,357
0
28,357
28,091
31,167
0
31,167
40,033
59,524
0
59,524
68,124
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
151,683
0
151,683
112,708
5,548
0
5,548
13,338
2,475
0
2,475
2,289
2,461
0
2,461
9,970
5,400
0
5,400
180
167,567
0
167,567
138,485

Page 6

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

5) Investment income

5) Investment income
Interest on cash deposits
6) Total resources expended
Cost of goods sold
Other direct costs
Establishment costs
Repairs and maintenance
Salaries and Pensions
Other Employment costs
Administration expenses
Printing, stationery and computer expenses
Subscriptions
Legal and professional costs
Bank charges
Interest payable
Depreciation
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
0
0
0
2
2021
2020
Total
Total
£
£
7,129
15,366
991
2,708
12,046
10,432
11,133
12,653
153,537
151,942
1,400
2,129
1,020
674
3,120
2,099
501
1,166
362
699
4,319
2,107
0
6,745
28,675
16,105
224,233
224,825

7) Trustees' remuneration and expenses

There were no trustees that received any remuneration during the year.

8) Employees' remuneration

The aggregate payroll costs of these persons were as follows:

Wages and salaries 2021
2020
£
£
153,537
151,942

No employee received emoluments of more than £60,000 during the year (2020 - No. 0).

Page 7

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

9) Tangible fixed assets

Cost
As at 1 October 2020
Additions
As at 30 September 2021
Depreciation
As at 1 October 2020
Additions
As at 30 September 2021
Net book value
As at 30 September 2021
As at 30 September 2020
10) Creditors: Amounts falling due within one year
Other creditors
Accruals and deferred income
11) Creditors: Amounts falling due after one year
Bank Loan
Fixtures,
Land and
fittings and
buildings
equipment
Total
£
£
£
552,132
108,142
660,274
0
6,145
6,145
552,132
114,287
666,419
0
16,105
16,105
8,764
19,912
28,676
8,764
36,017
44,781
543,368
78,270
621,638
552,132
92,037
644,169
2021
2020
£
£
1,875
4,932
2,985
11,470
4,860
16,402
2021
2020
£
£
40,000
0

12) Related parties

Controlling entity

The charity is controlled by the trustees.

Page 8

Charity registration number: 1161894

Easton Gymnastics Club

Annual Report and Financial Statements for the Year Ended 30 September 2021

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ

Easton Gymnastics Club Contents

Reference and Administrative Details 1
Independent examiner's report 2
Statement of financial activities 3
Balance Sheet 4
Notes to the financial statements 5 to 8

Easton Gymnastics Club

Reference and Administrative Details

Charity name Easton Gymnastics Club Charity registration number 1161894 Principal office Deer Park House Bawburgh Road Easton Norfolk NR9 5EA Registered office Deer Park House Bawburgh Road Easton Norfolk NR9 5EA Trustees Mrs N Burgess Mrs J Tubby Mrs M B Blaxall Mr P A Engler Mrs J Hobson - Frohock Mrs L Broster Mr T Peasey Accountant ADP Accounting Limited 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ

Page 1

Independent Examiner's Report to the Trustees of Easton Gymnastics Club

I report on the accounts of the Trust for the year ended 30 September 2021, which are set out on pages 3 to 9.

Respective responsibilities of trustees and examiner:-

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

1) examine the accounts under section 145 of the 2011 Act;

2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

3) state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Norfolk NR20 3SZ

12th July 2022

Page 2

Easton Gymnastics Club

Statement of Financial Activities for the Year Ended 30 September 2021

Note
Incoming resources
Grants Receivable
2 & 3
Activities for generating funds
4
Investment income
5
Total incoming resources
Resources expended
Costs of generating funds
6
Total resources expended
Net movements in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
59,856
0
59,856
68,124
167,567
0
167,567
138,485
0
0
0
2
227,423
0
227,423
206,611
224,233
224,233
224,823
224,233
0
224,233
224,823
3,190
0
3,190
-18,212
437,172
214,924
652,096
670,308
440,362
214,924
655,286
652,096

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 3

Easton Gymnastics Club

Balance Sheet as at 30 September 2021

Note
Fixed assets
Tangible assets
9
Current assets
Stocks and work in progress
Trade Debtors
Cash at bank and in hand
Creditors: Amounts falling
due within one year
10
Net current assets
Total assets less current
liabilities
Creditors: Amounts falling
due after more than one year
11
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Total charity funds
£
£
£
£
621,638
644,169
0
0
998
1,140
77,510
23,189
78,508
24,329
-4,860
-16,402
73,648
7,927
695,286
652,096
-40,000
0
655,286
652,096
214,924
214,924
440,362
437,172
655,286
652,096
2021
2020
£
£
£
£
621,638
644,169
0
0
998
1,140
77,510
23,189
78,508
24,329
-4,860
-16,402
73,648
7,927
695,286
652,096
-40,000
0
655,286
652,096
214,924
214,924
440,362
437,172
655,286
652,096
2021
2020
652,096
0
652,096
214,924
437,172
652,096

The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).

Approved by the Board on 12 July 2022 and signed on its behalf by:

J Tubby Trustee

The notes on pages 5 to 8 form an integral part of these financial statements.

Page 4

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

1) Accounting policies

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Further details of each fund are disclosed in note 12.

Incoming resources

Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Deferred income represents amounts received for future periods and is released to incoming resources in the period to which it relates. Such income is only deferred when:

Shop income is recognised as earned (that is, as the related goods or services are provided).

Investment income is recognised on a receivable basis.

Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Costs of generating funds are the costs of trading for fundraising purposes.

Fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost.

Depreciation

Depreciation has been charged on assets per the charities policies.

Page 5

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Operating leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.

2) Voluntary income

2) Voluntary income
Donations and legacies
Display Takings and Fundraising
3) Grants receivable
Grants and Burseries
Coronavirus grants
4) Activities for generating funds
Subscriptions
Sales of purchased goods
Fees and competitions
Equipment sale/hire and parties
Other
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
332
0
332
0
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
28,357
0
28,357
28,091
31,167
0
31,167
40,033
59,524
0
59,524
68,124
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
151,683
0
151,683
112,708
5,548
0
5,548
13,338
2,475
0
2,475
2,289
2,461
0
2,461
9,970
5,400
0
5,400
180
167,567
0
167,567
138,485

Page 6

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

5) Investment income

5) Investment income
Interest on cash deposits
6) Total resources expended
Cost of goods sold
Other direct costs
Establishment costs
Repairs and maintenance
Salaries and Pensions
Other Employment costs
Administration expenses
Printing, stationery and computer expenses
Subscriptions
Legal and professional costs
Bank charges
Interest payable
Depreciation
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
0
0
0
2
2021
2020
Total
Total
£
£
7,129
15,366
991
2,708
12,046
10,432
11,133
12,653
153,537
151,942
1,400
2,129
1,020
674
3,120
2,099
501
1,166
362
699
4,319
2,107
0
6,745
28,675
16,105
224,233
224,825

7) Trustees' remuneration and expenses

There were no trustees that received any remuneration during the year.

8) Employees' remuneration

The aggregate payroll costs of these persons were as follows:

Wages and salaries 2021
2020
£
£
153,537
151,942

No employee received emoluments of more than £60,000 during the year (2020 - No. 0).

Page 7

Easton Gymnastics Club

Notes to the Financial Statements for the Year Ended 30 September 2021

continued

9) Tangible fixed assets

Cost
As at 1 October 2020
Additions
As at 30 September 2021
Depreciation
As at 1 October 2020
Additions
As at 30 September 2021
Net book value
As at 30 September 2021
As at 30 September 2020
10) Creditors: Amounts falling due within one year
Other creditors
Accruals and deferred income
11) Creditors: Amounts falling due after one year
Bank Loan
Fixtures,
Land and
fittings and
buildings
equipment
Total
£
£
£
552,132
108,142
660,274
0
6,145
6,145
552,132
114,287
666,419
0
16,105
16,105
8,764
19,912
28,676
8,764
36,017
44,781
543,368
78,270
621,638
552,132
92,037
644,169
2021
2020
£
£
1,875
4,932
2,985
11,470
4,860
16,402
2021
2020
£
£
40,000
0

12) Related parties

Controlling entity

The charity is controlled by the trustees.

Page 8