REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 SEPTEMBER 2020
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity name: Easton Gymnastics Club Registered charity number: 1161894 Principal & registered address: Deer Park House, Bawburgh Road, Easton, Norwich, NR9 5EA
CURRENT TRUSTEES
DATE OF APPOINTMENT
Jonathan Barnard 01 October 2020 Josephine Tubby 29 May 2015 Jennifer Hobson-Frohock 29 May 2015 Maxine Blaxall 29 May 2015 Linsey Broster 01 October 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is controlled by its governing document, the Club Constitution, and constitutes a Charitable Incorporated Organisation formed on 29 May 2015.
Trustees are appointed by way of acceptance of nomination at the Annual General Meeting or coopted during the year as provided for in the Constitution. New trustees are provided with both Charity Commission and club-specific documentation and training to enable them to fulfil their obligations and to contribute to the running of the Club.
The day to day running of the club is delegated to the Club Centre Manager, who directly manages the administrative functions and Coaching staff who are all Employees of the Club. The Club Manager is supported by the Trustees and regular meetings are held between both parties to ensure the objectives of the club are achieved and all legal requirements are being met.
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
As trustees we have considered the major business and operational risks faced by the charity and have established systems to ensure that the necessary steps are taken to mitigate these risks.
OBJECTIVE AND ACTIVITIES
The objective of the charity, as laid down in its Constitution, is the promotion of community participation in healthy & enjoyable recreation by the provision of facilities for gymnastics.
The significant activities of the Club are:
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provision of classes and training sessions for members to undertake gymnastics activities.
-
- coaching and training of gymnasts; participation in competitions and events.
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promotion of well-being through gymnastics in the wider community.
Public Benefit Reporting
The trustees have due regard to the guidance relating to public benefit published by the Charity Commission.
Our Club is open to all, regardless of age, abilities, race, gender, or sexual orientation.
FUNDING
Gymnastics requires specialist facilities, equipment and a high ratio of qualified coaches to gymnasts to enable it to take place safely and this means that it will always be necessary to charge for the use of the facilities and for coaching received. Fees are kept as low as possible to enable membership to be open to as many as possible.
During 2019-20 the club’s main funding stream was from these fees. Further funds were raised through the sale of clothing and plants, the provision of a tuck shop, holding children’s birthday parties and hiring out of the hall for competitions and to other gymnastic clubs.
When the gymnasium was forced to close for 4 months during the pandemic the club received support and funding through government grants and the Coronavirus Job Retention scheme.
FINANCIAL REVIEW
The Club has net assets of £652k for the year ended 30 September 2020 (2019: £670k) after recording a net deficit of £18k (2019: £46k surplus). A provision of £16k for depreciation of equipment was made in 2020 (2019: £0k).
Revenue for the Club the year was £207k (2019: £244k).
Resources expended on the provision of gymnastic services were £225k (2019: £198k).
Reserves policy
As trustees we have focused on ensuring that the charity has sufficient funds available for the continued operation of the Club, for necessary refurbishment of facilities and equipment, and as contingency for unseen events or risks. The Club has developed a forward plan of significant replacement and renewal expenditure and aims on an annual basis to maintain a level of reserves to fulfil this plan.
OUTLOOK AND FUTURE PLANS
The Club is always looking into ways to improve how it serves it members and to meet increasing demand. The Club is planning to expand its day-time activities to reach and serve as many members of the community as possible whilst increasing evening classes to reduce its waiting list.
The Club will continue to keep fees affordable to as many as possible and to look into ways of supporting those suffering financial hardship.
STATEMENT OF TRUSTEES RESPONSIBILITIES
As trustees, we are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of our Constitution require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.
In preparing these financial statements, we are required to:
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select suitable accounting policies and then apply them consistently
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observe the methods and principles in the Charity SORP
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make judgements and estimates that are reasonable and prudent
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
As trustees we have been responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable us to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution.
We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the Board of Trustees on 19[th] July 2021 and signed on its behalf by:
Jo Tubby
EGC Trustee
Charity registration number: 1161894
Easton Gymnastics Club
Annual Report and Financial Statements for the Year Ended 30 September 2020
ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Dereham Norfolk NR20 3SZ
Easton Gymnastics Club Contents
| Reference and Administrative Details | 1 |
|---|---|
| Independent examiner's report | 2 |
| Statement of financial activities | 3 |
| Balance Sheet | 4 |
| Notes to the financial statements | 5 to 8 |
Easton Gymnastics Club
Reference and Administrative Details
| Charity name | Easton Gymnastics Club |
|---|---|
| Charity registration number | 1161894 |
| Principal office | Deer Park House |
| Bawburgh Road | |
| Easton | |
| Norfolk | |
| NR9 5EA | |
| Registered office | Deer Park House |
| Bawburgh Road | |
| Easton | |
| Norfolk | |
| NR9 5EA | |
| Trustees | Mr B Thompson |
| Mrs J Tubby | |
| Mrs M B Blaxall | |
| Mr P A Engler | |
| Mrs J Hobson - Frohock | |
| Mr J Barnard | |
| Mrs L Broster | |
| Accountant | ADP Accounting Limited |
| 19 Farrow Close | |
| Mattishall | |
| Dereham | |
| Norfolk | |
| NR20 3SZ |
Page 1
Independent Examiner's Report to the Trustees of Easton Gymnastics Club
I report on the accounts of the Trust for the year ended 30 September 2020, which are set out on pages 3 to 9.
Respective responsibilities of trustees and examiner:-
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
1) examine the accounts under section 145 of the 2011 Act;
2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
3) state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
ADP Accounting Limited Association of Chartered Certified Accountants 19 Farrow Close Mattishall Norfolk NR20 3SZ
25th July 2021
Page 2
Easton Gymnastics Club
Statement of Financial Activities for the Year Ended 30 September 2020
| Note Incoming resources Grants Receivable 2 & 3 Activities for generating funds 4 Investment income 5 Total incoming resources Resources expended Costs of generating funds 6 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2020 2019 £ £ £ £ 68,124 0 68,124 2,948 138,485 0 138,485 241,346 2 0 2 40 |
|---|---|
| 206,611 0 206,611 244,334 |
|
| 224,823 224,823 197,850 |
|
| 224,823 0 224,823 197,850 |
|
| -18,212 0 -18,212 46,484 452,550 217,759 670,309 623,824 |
|
| 434,338 217,759 652,097 670,308 |
The notes on pages 5 to 8 form an integral part of these financial statements.
Page 3
Easton Gymnastics Club
Balance Sheet as at 30 September 2020
| Note Fixed assets Tangible assets 9 Current assets Stocks and work in progress Trade Debtors Cash at bank and in hand Creditors: Amounts falling due within one year 10 Net current assets Total assets less current liabilities Creditors: Amounts falling due after more than one year Net assets The funds of the charity: Restricted funds Unrestricted funds Total charity funds |
£ £ £ £ 644,168 657,181 0 4,000 1,140 0 23,190 17,233 24,330 21,233 -16,401 -8,105 7,929 13,128 652,097 670,309 0 0 652,097 670,309 217,759 217,759 434,338 452,550 652,097 670,309 2020 2019 |
£ £ £ £ 644,168 657,181 0 4,000 1,140 0 23,190 17,233 24,330 21,233 -16,401 -8,105 7,929 13,128 652,097 670,309 0 0 652,097 670,309 217,759 217,759 434,338 452,550 652,097 670,309 2020 2019 |
|---|---|---|
| 670,309 0 |
||
| 670,309 | ||
| 217,759 452,550 |
||
| 670,309 |
The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
Approved by the Board on 25 July 2021 and signed on its behalf by:
J Tubby Trustee
The notes on pages 5 to 8 form an integral part of these financial statements.
Page 4
Easton Gymnastics Club
Notes to the Financial Statements for the Year Ended 30 September 2020
1) Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 12.
Incoming resources
Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Deferred income represents amounts received for future periods and is released to incoming resources in the period to which it relates. Such income is only deferred when:
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The donor specifies that the donation must only be used in future accounting periods; or
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The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Shop income is recognised as earned (that is, as the related goods or services are provided).
Investment income is recognised on a receivable basis.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs of trading for fundraising purposes.
Fixed assets
Individual fixed assets costing £100 or more are initially recorded at cost.
Depreciation
Depreciation has been charged on assets per the charities policies.
Page 5
Easton Gymnastics Club
Notes to the Financial Statements for the Year Ended 30 September 2020
continued
Stock
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
Operating leases
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
2) Voluntary income
| 2) Voluntary income | |
|---|---|
| Donations and legacies Display Takings and Fundraising 3) Grants receivable Grants and Burseries Coronavirus grants 4) Activities for generating funds Subscriptions Sales of purchased goods Fees and competitions Equipment sale/hire and parties Other |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2020 2019 £ £ £ £ 0 0 0 113 |
| Unrestricted Restricted Total Funds Total Funds Funds Funds 2020 2019 £ £ £ £ 28,091 0 28,091 2,835 40,033 0 40,033 |
|
| 68,124 0 68,124 2,835 |
|
| Unrestricted Restricted Total Funds Total Funds Funds Funds 2020 2019 £ £ £ £ 112,708 0 112,708 195,047 13,338 0 13,338 14,596 2,289 0 2,289 7,853 9,970 0 9,970 23,850 180 0 180 0 |
|
| 138,485 0 138,485 241,346 |
Page 6
Easton Gymnastics Club
Notes to the Financial Statements for the Year Ended 30 September 2020
continued
5) Investment income
| Interest on cash deposits | Unrestricted Restricted Total Funds Total Funds Funds Funds 2020 2019 £ £ £ £ 2 0 2 40 |
|---|---|
6) Total resources expended
| Cost of goods sold Other direct costs Establishment costs Repairs and maintenance Salaries and Pensions Other Employment costs Administration expenses Printing, stationery and computer expenses Subscriptions Legal and professional costs Bank charges Interest payable Depreciation |
Total £ 15,365 2,708 10,431 12,653 151,941 2,129 674 2,100 1,166 699 2,107 6,745 16,105 |
|---|---|
| 224,823 |
7) Trustees' remuneration and expenses
There were no trustees that received any remuneration during the year.
8) Employees' remuneration
The aggregate payroll costs of these persons were as follows:
| Wages and salaries | 2020 2019 £ £ 151,941 57,766 |
|---|---|
No employee received emoluments of more than £60,000 during the year (2019 - No. 0).
Page 7
Easton Gymnastics Club
Notes to the Financial Statements for the Year Ended 30 September 2020
continued
9) Tangible fixed assets
| Cost As at 1 October 2019 Additions As at 30 September 2020 Depreciation As at 1 October 2019 Additions As at 30 September 2020 Net book value As at 30 September 2020 As at 30 September 2019 10) Creditors: Amounts falling due within one year Other creditors Accruals and deferred income |
Fixtures, Land and fittings and buildings equipment Total £ £ £ 552,132 105,049 657,181 0 3,092 3,092 |
|---|---|
| 552,132 108,141 660,273 |
|
| 0 0 0 0 16,105 16,105 |
|
| 0 16,105 16,105 |
|
| 552,132 92,036 644,168 |
|
| 552,132 105,049 657,181 |
|
| 2020 2019 £ £ 4,931 8,105 11,470 0 16,401 8,105 |
11) Related parties
Controlling entity
The charity is controlled by the trustees.
12) Analysis of funds
| General Funds Unrestricted income fund Restricted Funds Restricted income fund |
At 1 At 30 October Incoming Resources September 2019 resources expended 2020 £ £ £ £ 452,550 206,611 -224,823 434,338 217,759 0 0 217,759 |
|---|---|
| 670,309 206,611 -224,823 652,097 |
Page 8