sensor th atre Report and Financial Statements Year ending 5 April 2023 Charity number 1161873 TRUSTEES, ANNUAL REPORT Structure, governance 4nd managemént Head2Head Theatre (he Charty. or 'H2H") is a volunteer4ed, charitable incorporated organisation, registered with the Charity Commission. In accordance with its goveming Constitution. Éts aims are to relieve the needs of persons of all ages with special educational needs and disabiltties throughout the UK by means of the arts - primarily through stimulating and engaging drama activities. The activities of the Charity are overseen by a board of volunteer Trustees. each bringing an aspect of skill. expeTience andlor networking capabilty which contributes to fUlIment of the Chanty's aims. Each Trustee is made aware of, and has due regard for, the Charity Commission's public benefft guidan and of the scope of the Charity's aims and activities. Training with a third party is offered to all Trustees. Applicants are selected for the value of their existing experien. wth a view to providing the Charity with a suitably broad range of complementary skills in finan, g0veman, strategy. marketing and productÈon. One Trustee represents the Charty's beneficiaries. The Charty's Trustees at the date of this report are Anthony Scholefield. Calleigh Lawrence, Gra Evans and Clara Lawrence. Each acted for the entire period under review. Resignations during the year were received from Francis Katsmba and Christine Ftynn. The charity is indebted to all for their support. Pro bono Chief Executjve duties continue to be undertaken by the Charity's Founder. The core cost grant of £32.600 per annum, awarded by The National Lottery, will ase in 2024. Through tbis generous funding the Charity has been able to employ some part-time membèrs of staff to assist in key positions. supplementing the work of volunteers and ensuring Ihat H2H may continue supporting children with special needs and their families. Review of the Year H2H continues to expand having absorbed the impact of Covid and the resultant lock down procedures. Wrth restoration of its ability to resume touring, eamed income rose steadily from £20.538 to £24.989 but the Charity recognises that more emphasis needs to be placed on eamed income to support its Core Costs. Tr Chanty is grateful to the
following core cost fvnders: The National Lottery. ReachlSIB Group and the John Thaw, Screwfix and Foyle foundations. However. many funders remain reluctant to support Core Costs and this, coupled wtth funding drverted to the cost-of-lpiing crisis, has meant that the Charity has struggled to retain the same level of funding as in the previous year, with restricted fvrKling receipts falling'from £201.020 to £120.405. The fundraising department has dosed down as a cost saving exercise leaving the fundraising department to be run by the Founder wtth some assistance from a professional fundraiser who acts as consultant to the Board. The Accounts Deparbnent continues to be overseen by a volunteer Financial Controller. Richard Bains. During the year the Charity increased and varied its ou¢)ut with 125 toufed perfoManS. four films. 35 hours of online wotkshops and. for the first tim, a-school INSET day. Under the d1ctIon of Sara Cole. Artistic Director, two new productions were toured and filmed: 'Odie's Odd Odyssey. and 'Beauty and the Beasf . featuring the voice of Olivia Coleman. Sara retired during the year and the Charity wishes her well and thanks her for 15 years of dedicated and fruitful servi, encapsulated in the feedback continually r1ved. We kvetB thortwghly impSSed at all aspects of what Head2Head provided. The show was spectacular and our students were highty engaged and responsive to the entire perf0mlan.° [Gt. Oaks College, Hounslow] The Charity's leaming department, under the direction ofAmy Rhodes, continues to develop and, based on its success with an aCSsibl1ty video for the Whttehall Historic House {Cheam). has been contracted to produ a similar one for Wimbledon Museum. Funding is still being sought to launch the Yeam to Leam. programme, providing special schools and home schooled students a Choi of virtual and live workshops to underpin the Charity's docu-film. 'Canvas Castles.. The Charity's production team are planning a series of Immersive Leaming EXperienS based on climate change arKI which sit within the school curriculum. with the first, 'oan and Shore, and 'Rainforest' to be available from Spring 2023. In honour of our foTher patron, Tery Jones, the Charity reProdud 'Chicken Circus.. Adapted from a children's story in his book 'Animal Tales,, the show retains much of Terry's Monty Python humour with a fox training chid(ens to be circus perfomiers. The show was shortlisted for an award at the Brighton Fringe Festival and perfoed to capacity aUdienS. The Charity's YouTube leaming channel was launched during the year. 'Dick Whith'ngton., (filmed in January 2022) was made available for families unable to attend a live perforrnan. As with all H2H films. this induded close captioning with the actors signing Makaton. In order to reach out to more families. in 2022 when touring was completed, 'Odie's Odd Odyssey, was filmed and added to H2H's YouTube channel as a series to enable children who are not able to concentrate for long periods, to enjoy the film in short episodes. During January 2023, following a successftjl tour, 'BeaLty and the Beast, was filmed and will be made available. in short episodes. for families unable to attend a live performan during Christmas 2023. The first episode inJhe.'Sensory Squad. series. 'Fun on the Farm,. reiVed nearly 90,000 viewings, wrth'wpÈcde 2. 'Silly at the Circus., launched in June 2023. This was filmed in association with local circus theatre, Hikapee. and induded Orpheus Centre students as Guest Presenters and Stage Managers. blthen fvnding is secured further episodes will be filmed, the first at a dinosaur patk. with the kind pennission and support from the Friends of Crystsl Pala. In June 2023 the Charity was delighted to receive £15,000 from the Julia and Hans Rausing Foundation and £15,000 spread over three years from the Barbara Ward Children's Fund to support this and other episodes. All the Charity's films indude online reSoUrS supporting families to create a multi- sensory. interactive experien for their children while watching the video at home. As
a further aid. families may purchase sensory sacks from the Charity. These are filled with craft items and may be used when watching any episode in the 'Sensory Squad, series. The Charity continues Èts collabora.tion with the Barbican Perfomiing Arts Centre, London. with H2H prOdUr. James MacLaren, devising sensory storytelling for their 'Squish Spa, school parties: Your thoughffijlness and delivery was perfect. Our pupils responded to you. No tears, no l)ehaviours. justioK [Garden School, Hackney] In response to demarKI from schools, H2H producer, Kate Harriss, has devised a sensory story, 'The Wonderful WEard of Oz.. Yun and engaging and you really thwi k about how to integrate the audien. We love howyou take into account theirdiffeTens and woth with their abilities- [Play Team. The Chiklren's Trust] As Workshop Leader. Kate has been instrumental in setting up online and live workshops. She experimented wtth 'My Money Managemeny group sessions but. because of the range in developmental stages of participants. these devoSved into 1.1 sessions which have proven extremety popular. Bookings from special schools and groups have risen steadily Vth the Christmas pantomime tour increasing from 40 to a near capacity 61 perf0mlanS throughout London and SE England. Working in collaboration with local web designer. Footprint. our Marketing Lead, Lisa Ronchetti, created a new logo and launched a new websrte. This has improvej saleability of the charity's products and made visiting the srf(e an easier eXperieTr for those with visual impainnents and others with leaming difficulties. The Charity's Work Experien Programme continues to expand and to develop partnerships with spectal schools. A close relationship has developed wrth the Orpheus Centre, a specialist college for the perfomiing arts, with the charity providing its students with hands-on experience in Perfoan. stage management, public speaking and Front of House duties. In the year under review 30 young people passed through the programme, gaining invaluable experience for potential careers in the theatre or customer-facing jobs. In addib'on. over one hundred students have been involved in special school perf0fmanS in front of tr1r peers. an empowersng and fun-filled experien. None of this would have been possible without the generosty of our supporters and with particular thanks to The Big GNe; the National Lottery. Communty Foundations (Bucks, Kent, Surrey, Sussex & Tandridge)" West and East Sussex County Councils. Reigate & Banstead Borough Council. Tandridge Parish Council. Rotary and Lions Clubs and the following Trusts and Foundations.. Amold Clark, Asda, Aviva, cop. Famham Instf(ute, Fen Club, Foyle. John Thaw, Neighbourly {8&Q). REACH (SIB). Rectory, Rothschild, Screwfix, Shanly. St. Faiths, Tesco, Trinty College (Arts Award), Anthony Scholefield fftustee) and lan Steere (husband of Founder) for personal and Foundation gifts. The pandemic has revealed how much charities depend on fundraising events and H2H is no exptiOn. Emphasis is now being placed on securing regular giving and the Charity is very grateful to its Crowhurst Lane End neighbours for monthly contributions from The Book Exchange and other fundraising activities. The Charity's Founder has also set up a Vinted Wardrobe site which raises over £2.000 annually. Volunteers are needed to expand these fundraising activities and to assist wtth the launch of a café, Sensory Room and lendtng library at the CharÈty's base near Oxted. The Charity is grateful to the few special schools that have provided touring venues. In areas where such venues are no longer available the Charlty is exploring the use of community ntres. The Charity's disabled volunteer who, in the company of her full-time carer, travels long distances from her home in Berkshire to sypport the Charity's Short Breaks, provision, continues to be a great ambassador for the Charity and relishes her role as Work Experience Programme Assistant.
A student working towards the Bronze Duke of Edinburgh Award catalogued the Charity's vast wardrobe and a work experien student from the BRIT School {Croydon) organised the offi. Through B&Q's Neighbourly Scheme, the Charity has received help from volunteer teams representing RSA Inveslment. Virgin Media 02, B&Q (Redhill), SNC LavalinlAtkins Global and Hays Recruitment. These corporate teams have carried out painting, cleaning. gardening arKI administrative tasks. saving the Charity a considerable amount of time and money. Our pernianent base Head2Head has settled into its new base at Drewsheame Bam, Oxted. The Cbality Bank loan reduced from £308,750 to £300,890 despite the increase in interest rntes. H2H is gratefvl to The WocKlen Spoon for rts generous offer of £15,000 to purchase hygiene room equipment. to Closomat for the provision of a wetldry toilet and to the tradespeople who have gffted time and supplies to reduce essential building costs. The Charity is in dialogue with Muscular Dystrophy UK so that its newly created hygiene room may be added to the list of Changing Places ToiFets available for use by wheelchair users. Dwshearne Bam is an old milking station. Its purchase has met the needs for prop storage and a base for rehearsals and filming. However. it is currently not suitsble for delivery of perfoanS to children and young adults wilh disabilities because of its poor insulation and lack of heating. The CharTty is making an application for funding to Your Fund Surrey for £92.905 to provide cassette heating. double glazing, acoustic iling tiles, fire compartmentation. solar panels and air source heat pumps. If successful, the Charity will provide live prcmjuctions and workshops at the barn from Autumn 2023. Futurn dèvelopments and policy on rnsorvos At 5 April 2023 the Chartty had restricted funds amounting to £65.069 relating to grant- funded productions planned for deltvery over the ensuing 12 months together with unrestricted reserves_of £71,311. The Trustees have agreed that, from unrestricted reserves, the Charity should maintain a contingency of £45,000 representing four months of fixed operating costs. 2023 has seen an ambitious production schedule with three shows, two immersive experienS, two stories. three films and several workshops. 2024 productions will be linked to the Brothers Grimm fairy tsles commencing in February and running through until Christmas 2024. Publi¢ benefft It is a Sour of prKle to the Charity that all tts activities have continued to be achieved at relatively low administrative cost in financial terms wrth most of its income at the disposal of its beneficiaries. The Chanty has an equal ratio of volunteers to paid staff with volunteers supporting most of lis administrative departments. The Independent Examiner of the annual accounts continues to provide his services free of charge. Total Core Costs for the year of £110.607 [£70,123 in 2022] represent paid salaries and disbursements for ouL-of-ps)cket expenses, refurbishment of premises. increased mortgage repayments,- v7 and sundry repairs and payments for OLrtside expertise. The Trustees are satisfied that the Charity's activities for the year were in line with its aims and have had public benefft, having regard to the guidan on the latter issued by the Charty Commission. Relatsd party transactions During the year, production and perfonTran fees amounting to £3,490 were paid to the Founderfs daughter. Amy Rhodes, all at the Charrfy's nonnal remuneration rates for
professional actors. Amy also provides the Charity with substantial amounts of pro bono time in relation to administration. production work, fundraising and marketing. Thanks A debt of gratitude is owed to donors, volunteers. Trustees. Patrons, Independent Examiner. actors and the part-time staff members. whose byalty, commitment and hard work helped make the above possible. This report was approved by the Board of Trustees on 111h September 2023. Signed on behalf of the TrUStS by Anthony J. Scholefiekj 'yt was so good that ry dau9hter was able to attend a live perfrn of DKk Whrtb'ngtm. The cart and m make her laugh ltyjd - something we don't see very ** Head2Head Theatre, Registered Charity No: 1161873 Registered Office: Drevhearne Bam, Crowhurst Lane End. Oxted, Surrey RH8 9NT
I CHARITY COMMISSION | FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds Endowment fund5 funds Total funds Last year A1 Receipts Fundets2021-22 The Netional Lottwy FaithsTwst FoOe Foundai¥)n Grants£5,(m-.99g Granis45C Eamed Incom (perftfft4%} Donations 75,600 41,200 31200 10.000 iO.WJ) 17AOO 51.805 31200 1D,000 10J>OQ 17AOO 51,805 43,576 2D,538 13,019 2,39B 20 34103 Netlnterest ss incoffle for ARJ 120805 1WJ.797 A2 Loan Receipts Received in 2021 Sub tot 420,250 60 120A05 IBa.797 657,245 A3 Payments 4&T12 10.030 15.776 1,935 4,994 28,194 36.900 74,386 3,56S 3.287 529 Pfemises Loan (ntere5t 18.776 Von FitTni 20347 lirK. atbs15fg9s1 Tourin (hKF. substh1. aCv)rnm(thtil v0Unteer5 65,137 3,925 35,973 6J97 3270 173ZJ2 8,397 3.270 179.187 Transferoffufvjs 3.120 143?57 Sub tot A4 Assets & Re Drewshearne Barn Chari Bank Loan repa NewH iene Room ents 477,77S ment 6A23 26.677 33.1 13.027 13.lJ27 13.6 20,on Sub tot 479.211 18,982 193.305 212,2B7 622,568 Ne¢ofreceIpWfvants) "" A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 41rt10 1321 32R22 71.311 72.900 2J21 135,848 65N69 31,490 34.677 167,870 136,380 133,193 167,870 CC%X R1 axuxrrts ISS)
Section B Statement of assets and liabilities at the end of the period Unrestr Jnds ReStrted funds Endowment funds tr) neare$t£ r_.?keoJries Details 81 Cash fimds 774 71.311 65,069 Endowment funds nds funds Detsils b) rwrest£ 82 Other monetary assets rrentv lion Details Costlopti> B3 Imwlment assets F4mJ CentYue 84 Assets retained for the charity's own use .vlI W0v 477.775 $77 Furxl b)7Mith Anw)uni du¢ Detsils B5 Liabilities 111,fj S¥Jnalure Print Name rova 11 l/L1 Akbar Khan CCXX R1 xInts ISSI
Independent examinerf5 report to the trustees of Head2Heod Theatre o Chorftoble Incorporated Orgonlsation {'ClWJ I report to the trustees on my examination of the occounts of the Clofor the year ended 5th April 2023. Responsibilltles and ba515 of report As the charity trustees of the CIO you are responsiblefor the prepomtion of the occounts in occordance with the requirements OJ the Charities Art 2011 { the ACYJ. I report in respect of my examination of the CIO'S accounts corried out under sertion 145 of the 2011 Art and in carrying out my exomination I havefollowed all the applicable Dirertions giTven by the Chority Commission under Section 145(5J(b) of the Act. Independent examineRs st(rtement I have completed my examination. I confirm that no material matters have come to my ottention in connection with the exomination giving me cause to believe that in ony material respert.. l-accounting records were not kept in respect of the CIO as required by section 130 of the Act," or 2-the occounts do not occord with those records. I have no concems and hove come across no other matter5 in connertion with the exomination to which attention should be drawn in this report in order to enable a proper understanding of the occounts to be reoched. Name.. Clive Hinds Relevant professional quGlfication or body." Chortered Accountont-ICAEW Address.. 17 The Rise, Elstree, Herts WD6 3JR Date.. 7hseptember2023