WESTWOOD PARISH ROOMS- CHAIRMAN'S ANNUAL REPORT FOR YEAR 2024
The year has seen the Weslwood Parish Rooms {WPR) continue to thrive as a well-
L15ed village facility. for parishioners and local communily groups. Indeed, there is a full
programme of mid-week activities and bookings on Saturdays have increased markedly.
As a consequence. annual revenue meets anticipated regular outgoings and the funds are
in a healthy stale.
Expenditure in recent years on the fabric of Ihe building. most particularly its re-
roofing. the inslallalion of secondary glazing and the replacement of the wall panel
healers, has resulted in reduced energy use, although because of the general increase in
charges by utilities compan ies costs have Increased Acknowledging this. whilst taking
note of the overall financial situation, the trustees agreed a modest increase in hiring
charges of £1 , in order to perpetuate the favoufable financial situation.
Regretfully. the trustees decided to end the winter monthly village lunches, after the
lunch held in March 2024. This was because the number of villagers attending fell away
considerably In Ihe laller half of the 2023124 winter period. no longer justifying the work
involved in preparing and serving the meals. In reality. despite a brief resurgence al the
end of the lockdown era, numbers never returned lo their pre-pandemic level, The
lunches had run since 2018. on the initiative of trustee Caroline Philpolt, who was
responsible for providing the appetizing fare.
On a brighter note, there was a resumption of the Manor Teas, albeit to a reduced
programme. in June. July and AugLisI. Teas were offered on the Sundays in Ihese months,
commen5urale with the opening hours of Westwood Manor. The Friends of Westwood
School. Ihe Parochial Church Council and Westwood Women's Inslilule all look their turn
lo use the WPR facilities lo provide the teas, the profits from which boosted each group's
funds. On the few Sundays not laken up by one of these organizations WPR volunteers
provided the leas As usual. the WPR provided the venue for leas at the annual
Westwood Suinmer Show, held on August Bank Holiday Monday.
The year has been quiet as far as a major capital PToiect is concerned. although
work continues exploring the feasibility of installing solar panels on the roof. General
maintenance has been low key, with a section ol peeling plaster removed from the wall In
one of the loilets. so reducing damp condensation and a dehumidifier purchased and set
up in the vestry, which greatly reduced a recurrent damp problem in that room. There was
also some minor wall painting carried out, to touch up blemishes caused by wear and tear.
All this was done on a self-help basis
Trustee Emma Purdie withdrew from her role after a short tenure and the trusiees
decided not lo lake forward a remodelling of the WPR online presence wilh trustee James
Crawford resuming responsibility for media and IT matters. The trustees helped carefully
monitor the performance of the WPR lo make this another busy and successful year
David Hunter
Chairman
Westwood Parish Rooms
Z* Febfuary 2025
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|||||TOTAL||
|---|---|---|---|---|---|
|||AS|OF SEP30, 2024||ASOF SEP30, 2023(PY)|
||Fixed Asset|||||
||**TolalFixedAsset**|||||
||Cashatbank andinhand|||||
||**Westwood**Parish Room Charity (5968)||/4,470.47/||29,813.91|
||**TolalCashatbankand**In**hand**||**£21,470.47**||**£29,813.91**|
||Current Assets|||||
||Uncategorised Asset||0.00||0.00|
||**TolalCurrentAssals**||**£0.00**||**£0.00**|
||NETCURRENT ASSETS||**£21,470.47**||**£29,813.91**|
||Creditors: amounts fallingduewithin one year|||||
|-|.Trade Creditors|||||
||Deferred Income||0.00||0.00|
||**TolalTradeCracltDrs**||**£0.00**||**£0.00**|
||Current Liabilities|||||
||Room hire deposit
-||/40.00||80.00|
||-
**TolalCurrentUdtlas**||**£90.00**|./|**£80.00**|
||**TotalCrecllors:llfflOI.W1lsfaffingduewithinoneyear**||**£90.00**||**£80.00**|
||NETCURRENTASSETS (LIABILITIES)||**£21,380.47**||**£29,733.91**|
||||---|||
||TOTALASSETS LESS CURRENT LIABILITIES||**£21,380.47**||**£29,733.91**|
||TOTALNETASSETS (LIABILITIES)||**£21,380.47**||**£29,733.91**|
||Charity funds|||||
||Opening Balance Equity||29,672.40||29,672.40|
||Retained Earnings||61.51||10,314.68|
||Surplus/(Deficit)|-----|-
-8,353.44||-10,253.17|
||**TolalChaJ1tyfunds**||**£21,380.47**||**£29,733.91**|
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|||||TOTAL||
|---|---|---|---|---|---|
||||OCT2023 -SEP2024||OCT2022 -SEP2023(PY)|
||Income|||||
||Donations and legacies||15.00||250.00|
||Room & Kitchen Hire
Room Hire only||2,012.00/./
8,388.80 /||1,345.35
7,941.20|
||Sales-Teas||1,669.18||218.37|
||Sales of Product Income||0.00||0.00|
||Winter lunches||9.82||323.32|
||**Tolallncome**||**£12,094.80**||**£10,078.24**|
||Cost of Sales|||||
||TeasSupplies and materials||422.32/||36.73|
||TotalCostofSales||**£422.32**||**£36.73**|
||||||-|
|**1tTAL**|||**£11,672.48**||**£10,041.51**|
||Expenditures|||||
||Bankcharges||5.60./||85.70|
||Business Rates||72.04./||91.67|
||Cleaning||496.28✓||395.72|
||Community Donations||350.00 /||891.83|
||Computer Costs||215.99/||367.53|
||Furniture&equipment||45.00||1,577.66|
||Garden maintenance||200.00~||281.00|
||Insurances||608.93||595.43|
||Office/General Administrative Expenses||107.44 /||70.00|
||PhoneCosts||508.74|/|448.79|
||Professional Fees||65.00./||0.00|
||Repair and maintenance||12,521.47./||13,470.38|
||Utilities - Power||4,448.17|/|2,004.29|
||Utilities - Water||381.26./||264.68|
||TolalExpenditures||**£20,025.92**||**£20,544.68**|
||NETOPERATING INCOME||**£-8,353.44**||**£-10,503.17**|
|(.|herIncome|||||
||Other Miscellaneous Income||0.00
----||250.00|
||Tolal**OtherIncome**||**£0.00**||**£250.00**|
|||---||||
||NETOTHER INCOME||**£0.00**||**£250.00**|
||NETINCOME/(EXPENDITURE)||**£-8,353.44**||**£-10,253.17**|
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||TOTAL|
|---|---|
|OPERATINGACTIVITIES||
|Net Income|-8,256.29|
|Adjustments to reconcile NetIncometo NetCashprovidedbyoperations:
Debtors|0.00
-97.15|
|Roomhire deposit|10.00|
|Total AdjustmentstoreconcileNetIncometoNetcashprovidedbyoperations:|-87.15|
|Netcashprovidedbyoperating activities|£-8,343.44|
|NETCASHINCREASEFORPERIOD|**£-8,343.44**|
|Cash at beginning ofperiod|29,813.91|
|CASHATENDOFPERIOD|£21,470.47|
##
||**Restricted**|**Unrestricted**||**Total**|
|---|---|---|---|---|
||**Fund**|**Fund**||**Fundsatbank**|
|Opening balance 01.10.2022|11,175|28,892|£|**40,067.08**|
|Heating&Fans installation|||||
|Dec-22|(5,814.00)|||(5,814.00)|
|Storm Windows deposit|||||
|26-Apr-23|(5,361.00)|(693.00)||(6,054.00)|
|unrestrictednetcashmovement|0.00|1,614.83||1,614.83|
|posingbalance 30.09.23|0.00|29,813.91||29,813.91|
|opening balance 01.10.2023|0.00|29,813.91'||29,813.91|
|Storm Windows balance October||(12,108.00)||(12,108.00)|
|transfertorestricted fund 13.11.23|5,000.00|(5,000.00)||0.00|
|seeMinutes 13.11.2023,para4.5.3|||||
|unrestrictednetcashmovement||3,764.56||3,764.56|
|balanceasat30.09.2024|**5,000.00**|16,470.47||21,470.47|